About Finance Reports

Reports are print-formatted documents produced by running a pre-written program. Users can run reports in PS at any time, and then print, save, or distribute the output as desired.

Available Reports

Campus reports (under Humboldt Reports and Processes):

Navigation	Report ID	Print Title	Description
Humboldt AP Reports	HUMAP020	POs Needing to be Completed/Finalized	Matches invoices with PO's and lists PO's/Vouchers that should be finalized and are not. Scope is business unit.
Humboldt AP Reports	HUMAP021	PO Items Received/Not Invoiced	Matches 3-way match PO's that have been received with Vouchers to make sure that all received PO's have been invoiced. Scope is business unit.
Humboldt GL Reports	HUMGL003	General Ledger Balances by Account	Trial Balance snapshot.
Humboldt GL Reports	HUMGL004	General Ledger Balances by SCO Fund	Trial balance on State Controller fund/CSU subfund for state reporting. Not relevant to departmental users.
Humboldt GL Reports	HUMGL005	General Ledger, Budget, and Encumbrance Balances by Fund	Departmental revenue/expense, budget, encumbrance snapshot.
Humboldt GL Reports	HUMGL008	General Ledger, Budget, and Encumbrance Balances by Program	Same as HUMGL005, with detail additionally broken out by program.
Humboldt GL Reports	HUMGL009	Banner/GL Accounting Line Report	Daily Banner feed to GL (detail). Not relevant to departmental users.
Humboldt GL Reports	HUMGL014	General Ledger Detail Activity by Fund	Journal line-level activity detail.
Humboldt GL Reports	HUMGL015	General Ledger Transactions by Department	Comprehensive transaction-level activity detail. Single period only.
Humboldt GL Reports	HUMGL017	Reimbursed Activity Fund Balances	Matches chartfield balances by program from a selected revenue fund against a selected expenditure fund, as an aid to reconciling reimbursed activities.
Humboldt GL Reports	HUMGL019	Trust Investment Earnings Allocation Basis Analysis	Monthly Average Daily Balance calculation report for trust investment earnings allocation. Not relevant to departmental users.
Humboldt GL Reports	HUMGL020	Trust Investment Earnings Allocation Target Analysis	Monthly Allocation calculation report for trust investment earnings allocation. Not relevant to departmental users.
Humboldt PO Reports	HUMPO002	Purchase Order Life Cycle Report	See Procurement Reports.

Noncampus reports:

Navigation	Report ID	Print Title	Description
General Ledger-General Reports-Trial Balance	GLS7012	Trial Balance	Trial Balance snapshot for a specific ledger. Flexible chartfield selection and inclusion (don't forget to press Refresh button to get Chartfield Selection template).
General Ledger-General Reports-General Ledger Activity	GLS7002	General Ledger Activity	Journal line-level activity detail. Flexible chartfield selection and inclusion (don't forget to press Refresh button to get Chartfield Selection template).
Purchasing-Purchase Orders-Reports-Req and PO Budgetary Activity	POS801	Procurement Budgetary Activity Report	Purchase order balances outstanding. Can be run by dept.
Purchasing-Purchase Orders-Reports-Req and PO Budgetary Activity	POS802	Requisition Budgetary Activity Report	Requisition balances outstanding. Can be run by dept.
Purchasing-Purchase Orders-Reports-CSU - PO Detail Activity Rpt	CSUPO051 (formerly HUMPO004)	Open Purchase Order Activity Report	See Procurement Reports.
Purchasing-Purchase Orders-Reports-CSU - PO Detail Activity Rpt	CSUPO052 (formerly HUMPO005)	Purchase Order Activity Report	See Procurement Reports.

Running Reports

When you run a report, you are submitting and running a process in the PS Process Scheduler. The following steps are required to run any report process:

Step #	What	How
1	Navigate to report run page	via the navigation Menu
2	Specify a run control ID	Find an Existing Value, Search, select; or, Add a New Value, type in, Add
3	Specify report request parameters	type in or look up to enter values, press Run
4	Verify and submit Process Scheduler parameters	change Run Date/Time if desired, press OK
5	Verify process submission	note Process Instance number on report request parameters page (you do not need to press Run button again!)

Viewing Report Output

Most report processes are designed to send output to the Report Repository, a Web area where users can access their own output online. The most common output format is Adobe Acrobat PDF.

These are two ways to access the Report Repository to view reports:

via Process Monitor, which shows report processes you have run or are running.
via Report Manager, which shows report output that has been produced for you by these processes.

Use the following steps to view output from a process just submitted:

Step #	What	via Process Monitor	via Report Manager
1	Navigate to process or report queue	use Process Monitor link on report parameters page	use Report Manager link on report parameters page
2	Update queue status	press Refresh button until process status=Success (or Error)	on Administration tab. If Refresh button is grayed out, select Archive tab, then reselect Administration tab. press Refresh button until report appears and status=Posted
3	Go to report output	Details, View Log/Trace, PDF link for report (opens Acrobat in new browser window)	View, PDF link for report (opens Acrobat in new browser window)

Use the following steps to view output from a process previously submitted:

Step #	What	via Process Monitor	via Report Manager
1	Navigate to process or report queue	People Tools - Process Scheduler - Process Monitor	Reporting Tools - Report Manager
2	Locate desired process/report in queue	shown by date/time (most recent first)	select Administration tab. shown by date/time (most recent first)
3	Go to report output	Details, View Log/Trace, PDF link for report (opens Acrobat in new browser window)	View, PDF link for report (opens Acrobat in new browser window)

Reports are retained in the Report Repository for 35 days. During that time, you may:

View a report online, per the above
Print a report (File-Print, or Print icon)
Save a report to your desktop (Save icon)
Send a report as an email attachment to anyone (File-Send-Page by Email...)