Leadership Opportunities

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Clubs Office Services

The Clubs Office is located in the University Center, South Lounge. Clubs can pick up their mail, work on banners, check out club supplies, and do club-related work in this office. The Clubs Office provides a welcome resource when in the search for answers about club functions and policies. The office is open from 9:00 am to 5:00 pm, Monday through Friday. You can reach us at (707) 826-3776 or by email at .(JavaScript must be enabled to view this email address).

Club Mail:
All clubs are assigned a mailbox located in the Clubs Office. Important dated announcements such as the availability of travel & event funds and dates of workshops and activities are delivered to clubs through campus mail. It is important that a club member check the mailbox at least once each week so you do not miss any possible opportunities. Mailboxes also provide a convenient place where students can leave their name and number indicating their desire to obtain more information about your club. In an effort to reduce paper waste, the Clubs Office will provide all notifications and announcements that originate in the Clubs Office via e-mail to the address designated by the club on the club contact card.

E-mail:
E-mail accounts are automatically assigned to all campus clubs. The Clubs Office assigns e-mail accounts to club officers through HSU’s e-mail system. Clubs are strongly encouraged to use their official HSU club e-mail for communication, as it is listed as the primary contact for the club on the Clubs and Activities website.

Club Web Space
All Clubs are automatically assigned a club web space through the Clubs and Activities web-site at http://www.humboldt.edu/clubs. Login information is available at the Clubs Office. These club web spaces have been designed to be a resource for current clubs, current students, perspective students and the HSU community. Each web space gives clubs the ability to update important information such as club meeting times, location, club events and how to join. Other features on the club web site include an Activities Calendar, Clubs Office announcements, information about how to start a new club, advisor resources, downloadable forms and the Club Handbook.

Faxing:
Clubs may send or receive faxes which are related to club business. The sender should be instructed to put the name of the club on the fax transmittal form. The fax number is (707) 826-3791 The Clubs Office staff is available to send faxes for you. The office can also send press releases to all of the local media.

Club Supplies:
The Clubs Office has the following supplies available to clubs for fundraising or other purposes. Supplies should be returned clean, dry and in good condition. Cleaning supplies are available upon request. Equipment should be reserved in advance to ensure availability. Items not returned and/or damaged must be replaced by the club that checked the items out.

  • 10 large tables (3’ x 5’)
  • 2 double electric burners
  • 1 25-cup coffee percolator
  • 2 100-cup coffee percolators
  • 1 single electric burner
  • Button Maker
  • 2 fire extinguishers
  • 6 cash boxes
  • Security jackets/shirts
  • 2 50-100’ extension cords
  • 2 buckets
  • 2 Hand washing stations
  • 2 ice chests
  • 1 TV/VCR Laminator
  • 1 DVD/CD Player
  • Cooking utensils

Reservations for tabling on the UC Quad should be made through the Clubs Office. They have a key to the closet where the tables are stored.

Clubs & Activities Fair:
The Clubs Office plans a Clubs & Activities Fair each semester. The fair consists of a one-day gathering of campus clubs on the UC Quad. The fair provides an excellent opportunity for clubs to advertise their existence, solicit new members, raise funds, or do demonstrations of club activities. The Clubs and Activities Fair generally happens the second or third Wednesday of each semester. You will be notified, via your club mailbox, of the dates of the fair and given the sign-up information during the first week of the semester.

Banners/Posters:
Banner making materials are available in the Clubs Office (white banner paper, large paint pens, colored chalk, stencils, etc.). These supplies are for recognized campus clubs wishing to advertise club related activities. There is a box in the Clubs Office for permanent banner storage, as well as a recycle box to hold your old banners for re-use on the opposite side.

Leadership Resource Center:
The Leadership Resource Center is a small library designed to help clubs and organizations run more effectively and efficiently. The Center is equipped with a desk, phone (no long distance calls) and computer for word processing and sending e-mail. Resource books and games are available and can be checked out (2 week limit). Club officers are encouraged to use these resources to help with running meetings, recruiting and retaining members, team-building and other group activities. The Leadership Resource Center is located in the UC, South Lounge. You must come to the Clubs Office to check out a key for this facility.

Tipsheets:
Our Tipsheets are a valuable source of information for you and are available in the Clubs
Office. The following Tipsheets are available: Club Supplies, Publicizing Meetings and
Events, Facilitation, Club Funding Sources, and Effective Meetings and Agendas.

Photocopying:
Clubs may have photocopies made (up to 200 per year or a maximum of $10.00) free of charge. This photocopying is limited to fliers and ads for events or meetings and does not include photocopies of internal club documents. Come to the Clubs Office and we will complete and approve the Copy Service Request form for you. You may then take your original and the Copy Service Request to the Ticket Office in the Bookstore. Once you have reached your 200 free copy limit at the Ticket Office you will then be responsible to pay for photocopies. The cost is approximately 4 cents per copy.

If you wish to use your personal funds there is also a full service Copy Center located on the second floor of the Library that offers a variety of services such as: multiple copies, overheads, reductions and enlargements, etc. They also have self-service machines. It is open week-days, evenings, and week-ends. Stop by the Copy Center for more current information.