Fee Waiver Information

Step-by-step Instructions

  1. Check your bargaining unit contract regarding fee waiver benefits specific to you (if you are in a represented unit). To view the CSU eligibility chart, click here.

  2. Determine whether you will be taking courses that are Job-Related or for Career Development (see descriptions below), and fill out the Career Development Form, if applicable.

  3. Fill out the appropriate Fee Waiver application form.
    1. Fee Waiver Application for Self
    2. Fee Waiver Application for Dependent

  4. Form will be electronically routed to manager/chair/lead then to administrator/dean for signatures.

  5. Once forms are electronically signed, they will be automatically routed to Human Resources for staff or Academic Personnel Services for faculty.

  6. Register for courses.
    1. If you are a regular (matriculated) student enrolled in a degree program, register for courses according to the appointment time indicated in your Student Center.
    2. If you are not a matriculated student, you will be allowed to register for courses during the week prior to the start of the semester. You will receive an email indicating the appropriate time to register from the Office of the Registrar.

  7. Pay all remaining fees to the Cashier's Office in SBS 285 after you have registered for classes and your fee waiver form has been processed. Please ensure that all fees are paid by the fee deadline.

Click on a heading below to expand the content.

Definitions of Employee Training and Career Development

  • Job-Related Employee Training - Job-related courses taken to improve the skills and/or knowledge of the employee performing duties of the current position. Enrollments may be voluntary or at the direction of the supervisor/manager. A work-related course is for the purpose of 1) improving the level of skill needed to perform existing duties and responsibilities or 2) acquiring additional skills needed to perform newly assigned duties and responsibilities.
  • Career Development - Course enrollments, voluntary in nature, that have been identified in an Individual Career Development Plan (ICDP) approved by the Career Development Coordinator. While promotions are not guaranteed as a result of participation in an ICDP, employees may use this as an opportunity to become more competitive with other candidates for position vacancies. Complete information and application forms for the ICDP are available at the following website http://www.humboldt.edu/hsuhr/employee/waiver/index.html

Eligibility

The following employees are eligible to participate:

  • Full-time or part-time tenured employees
  • Full-time probationary employees
  • Full-time temporary employees
  • Full-time Management Personnel Plan employees
  • Employees who are on an approved full or partial leave of absence with or without pay remain eligible (See item #2)

Employees may participate in this program only with the approval of their supervisor(s). All approvals must be shown by supervisory signatures on the Fee Waiver Application form.

The following employees are not eligible to participate:

  • Graduate Assistants
  • Teaching Associates
  • Student Assistants
  • Auxiliary organization employees
  • Part-time, temporary employees
  • Employees in programs of work relief or work training

Course or Unit Limitation

The maximum number of courses for which eligible employees may enroll under Fee Waiver is 2 courses or 6 units, whichever is greater. Courses in self-support programs may not be taken on the fee waiver program.

If you are a full-time tenured employee on a full or partial leave of absence, the following number of units may be taken under Fee Waiver:

Percentage of Leave / Maximum Semester Units

  • One-fourth but less than one-half - 9
  • One-half but less than three-fourths - 12
  • Three-fourths but less than full - 15
  • Full - Not Limited

Fees

The fee waiver covers a portion of fees. Please ensure that all remaining fees are paid by the fee deadline. Please check out the HSU Fees and Fees Waived for additional details.

Courses above the maximums may be taken. However, an employee taking courses in addition to the maximums for his/her unit will be required to pay an additional charge.

Admission

Employees participating in the Career Development Program may wish to enroll as a regular student. In order to matriculate, an employee must also file a CSU Application for Admission, submit official transcripts from previous schools and be determined eligible for admission like any other student. No application fee is required. Advantages of matriculation are 1) employees may work on completing a degree and 2) employees can register early for subsequent terms like any other "regular" student, as long as you are in continuous attendance.

Employees participating in Job-Related Employee Training or those participating in the Career Development Program who do not wish to apply for admission are not required to complete an Application for Admission and may be admitted as Special Admissions under the authority of Subdivision (e) of Section 41804 of Title 5, California Administrative Code as implemented in these procedures. Usually, courses are taken under the "Special Admission" provision unless the goal of the Fee Waiver plan is a degree.

Application Process

Fee Waiver application materials are available at http://www.humboldt.edu/hsuhr/employee/waiver/. If participating in the Career Development Program, employees must first complete and have approved a Career Development Plan. The Fee Waiver application process is the same for both the Career Development and Job-Related Employee Training Programs:

  • Fill out the Fee Waiver Application form and obtain the necessary signatures up to and including the Supervisor and MPP/Dean. Completed staff Fee Waiver materials are returned to the Human Resources Office, Siemens Hall, Room 211. Fees are paid directly to the HSU Cashiers Office, SBS Building, room 285, after registration for classes is complete.

Deadlines

Fee waiver applications are due three weeks prior to the first day of instruction. This deadline must be adhered to in order to avoid late fees and class cancellation. All Fee Waiver packets are due by 5:00 p.m. on the designated deadline.

Fee waiver applications will not be accepted after the conclusion of the current semester.

Use of State Time for Class Attendance

Permission may be granted by the Fee Waiver applicant's supervisor or department head to take one Job-Related or Career Development Course during work hours. Or, alternate work hours may be assigned so that a course occurring during normal work hours may be attended while still maintaining a normal workweek. Approval to take a course during work hours is subject to the supervisor's or department head's judgment that the operational needs of the department will continue to be met.