The information on this page applies to state employees only. It does not apply to employees of university auxiliary organizations, such as Lumberjack Enterprises, HSU Foundation, or the University Center.
You call it a paycheck; the State Controller calls it a pay warrant.
Payroll warrants are not produced on campus; they are issued from the State Controller's Office (SCO) in Sacramento, then distributed by HSU Financial Services.
Regular faculty and staff are paid at the end of the month; student assistants and special categories (intermittent hourly, special consultants, overtime, etc.) are paid at mid-month.
Pay warrants must be picked up at the Student Financial Services office. (You'll need to show ID.) Regular faculty and staff may also arrange for direct deposit to their bank accounts, through the Payroll Office. Direct deposit is not available for students and special categories.
As of January 1, 1998, pay warrants are valid for one year from the date of issue. (Prior to this, warrants were valid for four years.)
For most regular faculty and staff, your current leave accounting balances (sick leave, vacation, etc.) are reported right on the statement of earnings that accompanies your pay warrant. If you have direct deposit, the statement of earnings is mailed to you.
Download this spreadsheet to calculate the impact of taxes and deductions on your pay warrant.
If you think the government isn't withholding the right amount from your pay, you can calculate your correct withholding allowance using the instructions and worksheets for IRS Form W-4. The form and instructions are available at the Library, or online from the IRS. If you want to change your allowances from what are currently on file, you must go to Human Resources and fill out an Employee Action Request (EAR) (for faculty and staff), or a Student Personnel Action Request (SPAR) (for students). SPARs can also be completed in the employing department.
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