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(ITS Staff only)
It appears that Google's privacy policies as they apply to the handling of mail content in Google Apps for Education may have changed since HSU signed up with Google in 2010. We are keeping an eye on ongoing court cases around this issue and will communicate further to campus if the outcome of these cases or any further information from Google warrants such action. In the meantime, you can read more about the issue at the following links:
CSU policies provide direction and support for managing and guiding third party relationships and for granting access to various University resources. In support of those policies, HSU Information Security, Contracts and Procurement, and the Project Office have collaborated to deliver this list of useful resources; the HSU Guidelines and contract language are particularly important in the context of working with third parties.
A Multi-Function Device (MFD) is a device that provides centralized printing, scanning, copying, and faxing functionality; HSU has a number of these devices in offices around campus. MFDs are both network- and Internet-connected, so in many ways they function in a similar fashion to a computer. For this reason, and because they are multipurpose devices, it's vital that they are appropriately configured and managed to protect the information that passes through them.
Q: Are online storage solutions like Google Drive appropriate for class work as well as personal files?
HSU has licensed Symatec's PGP Desktop/Netshare security software to protect Level 1 and Level 2 data as required by the HSU IT Procedure on Encryption so that it can be safely accessed, stored, and shared with others without risking that data falling into the wrong hands. The software can be used to:
Multifunction devices, such as, copiers, faxes, scanners, document and email scanning have specific needs which need to be customized before and after their installation as well as if they get transferred or e-wasted.