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Data Warehouse Leadership Team :: Meeting Notes and Handouts, June 18, 2013

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Attendees

Leadership Team Member Representing In Attendance
Joyce Lopes Vice President, Administrative Affairs X
Volga Koval Academic Affairs Data Expert X
Dale Sanford Student Affairs Data Expert X
Amber Blakeslee Administrative Affairs Data Expert X
Sandra Joubert-Amiel University Advancement Data Expert  
Denise Giltzow Human Resources X
Melissa Koval Academic Personnel Services X
Jacqueline Honda Institutional Research X
Anna Kircher Chief Information Officer X
Staff to the Leadership Team Representing  
Ronda Stemach Systems Analyst, Enterprise Data Management X
Ward Headstrom Systems Analyst, Institutional Research  
Josh Callahan Director, Enterprise Technology  
Additional Participants Representing  
Teal Sexton University Budget Office X
John Filce Institutional Research X
Phil Rouse Process Improvement X
Travis Williams Advancement X

 

Agenda Topics and Meeting Summary

1.1 Proposal review from 1st subgroup (Teal Sexton, Travis Williams, Jacqueline Honda, Josh Callahan, Denise Giltzow, Joyce Lopes):

  • Discussion: What data is available and not; what data is connected and what we’d like to connect. The group talked about different data sources and processes, and the importance of understanding the context of data (student, finance, HR, historical vs. short-term, etc.)
  • Proposal: Develop a Data Source Profile worksheet to be filled out for all campus data sources.
  • This subgroup will meet prior to the next DWLT meeting to further discuss the Data Source Profile, and create a spreadsheet for tabulating responses.
  • Handout: Incorporating ideas from today’s discussion, Travis Williams will update the Data Source Profile and distribute it electronically to the Data Warehouse Leadership Team.

1.2 Proposal review from 2nd subgroup (Amber Blakeslee, John Filce, Dale Sanford, Phil Rouse, Volga Koval, Anna Kircher, Melissa Koval):

  • Discussion: Address process for asking/vetting, prioritizing, and providing informational tools. The group talked about processes for determining what data and reports are valuable to what people/groups. Obligations to report data externally may influence the evaluation of which data sources are more critical than others.
  • Proposal: Develop a data request website (humboldt.edu/data). The proposed site would include a process for requesting new reports, as well as links to existing reports and data sources. All data requests would be entered via KBOX for tracking until completion. Data requests can be filtered through “Gatekeeper” and “Dispatcher” roles. Site traffic patterns and request submission history can be analyzed to help refine reports and site design.
  • This subgroup will meet prior to the next DWLT meeting to brainstorm further, build on the “Gatekeeper” role, and initiate development on a KBOX precursor for the website.

Handouts:

  • E-mail from John Filce: IRP data/report request process overview & Data Request Form for Student Data
  • Report Request Process overview for humboldt.edu/data website DWLT overview: Data Directory/Report Request processes

2.0 Next Meeting:

  • The next meeting is scheduled for July 1st, 9:00am in NHE 113.

 

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