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Banner Services - Inventory & Retire

Description

As part of the ITS "Planned Abandonment" initiatives, we will conduct a thorough evaluation of the data and processes remaining in Banner, our legacy student information system. On conclusion of the evaluation, we will develop and implement a plan to migrate that data to an alternate solution so that Banner can be retired and we no longer need to maintain and support it. 


Requesting Department
Info Tech Services Dir Office

Primary Customers
Staff

Team
Alan Lutje
Ken Thrift
Jeff Stebbins
Bethany Rizzardi
Melinda Haynes Swank

Project status
On Hold

Status Update

7/15/14: Since the remaining open items on this project are dependent on the Fischer implementation, this project will be placed on hold until that time.

6/23/14: CEEE is now successfully using a new Apex front-end form to access Banner data. While they are accessing Banner data on the Gamma server, they are no longer using the Banner application to do so, a situation which may change further when a final decision is made regarding a new CRM solution. The remaining open items are dependent on the Fischer implementation. 

5/28/14: Development has begun on the Apex front-end forms to replace the Banner application forms for CEEE's use in viewing SSN and credit card information as well as historic data stored in Banner tables. If the college chooses to migrate to a new CRM solution, this will remain view-only for historic information viewing, as the data will be secured in the new CRM solution. If CEEE defers moving to a new CRM, a secured Apex data entry page will be constructed to tie to the database housing the Banner table data.  The remaining open items are dependent on the Fischer implementation.

4/16/14: Apex security has been completed.  Research continues on a few remaining uses of Banner data, primarily related to functionality that will be migrated to the Fischer Identity Management System and alternate solutions for CEEE to store data currently being secured in Banner tables, which may require an extension of the time to closure for this project.   

3/25/14: Testing has been successfully completed on Student Records and Student Financial Services Apex applications, and security is now being created, tied to corresponding PeopleSoft permissions. Research continues on a few remaining uses of Banner data, primarily related to functionality to be migrated to the Fischer Identity Management System and alternate solutions for CEEE to store data currently being secured in Banner tables, which may require that we extend the time to closure of this project.    

2/28/14: Apex applications have been created to permit continued access to certain database information needed by Student Records and Student Financial Services; these are currently being tested. Research continues on a few remaining uses of Banner data but we remain on schedule to retire the Banner application in July, with data contents available via the Gamma server and Apex applications. 

1/22/14: From an initial list of 13 actionable areas, five have been identified for retirement in July 2014 when the Fischer Identity Management system is implemented, five have been identified as requiring an alternative data storage resource (for example, Apex application or Data Warehouse), two require further research, and one has been closed. 

11/22/13: An initial planning meeting has been held to enable us to begin compiling the inventory of remaining Banner forms and data that need to be migrated elsewhere in order to retire the Banner application. The team is meeting with identified business areas and will regroup in December to review the results of their research and to identify specific tasks and timelines.

10/22/13: This project has been approved by the President and VPs as an ITS priority for 2013-14.


Dates
Nov 15 2013 - Jul 31 2014

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