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(ITS Staff only)
The current Maintenance Management System (MMS) has been in place for 28 years and has not been updated since 1998. HSU is the last remaining user of the system in the world, and support is extremely limited. By adopting a new solution, Facilities Management will be able to move to a more efficient web-based environment for work requests, work order processing, purchasing, inventory control, chargebacks, key control, and fleet maintenance, as well as enable both staff and customers to monitor and track work requests.
7/15/14: As part of the project planning and RFP development, the Facilities Management team is participating in process review worksessions, the first of which was held on 7/11/14. These meetings will continue in order to ensure input from all members of the management team, as well as from additional administrative areas. In parallel, Traci Ferdolage is conducting additional product research which will be considered in the RFP development and distribution process. Project timelines remain estimates only and will be updated as the product implementation begins.
6/20/14: We are preparing the Request for Proposal (RFP) and planning business process review worksessions with the various teams that will be involved. We hope to release the RFP in mid-July, with the goal of making the final product selection and issuing the contract by October 2014; the project would start shortly thereafter. Project timelines remain estimates only and will be updated as the product implementation begins.
5/8/2014: This project has been approved and will begin with a process review, scheduled to run from July through September 2014. Depending on the solution selected, implementation is targeted to take place between October 2014 and June 2015.