Web Conferencing :: Getting Started :: Meetings

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Every Elluminate session will have a moderator, who is in the driver's seat for the session and is usually the person leading the meeting, and participants, who may be other faculty or staff, or may be students. How you begin the process of preparing for and conducting an Elluminate session will be different depending on which role you are taking.


If you are moderating an Elluminate session, appropriate content preparation and session structure will be key to the success of the session. Before you even launch the Elluminate software, think through the kind of experience you want to provide and the level of interaction you want session participants to have, then plan out a storyboard for the session.

It's a good idea to run a test session with colleagues first, to ensure every element - from invitation to post-session feedback - is working smoothly. If you have the time, you will also find it helpful to review the participant training.

Here are the steps to get your session up and running:

Participants and Guest Speakers:

  • Complete the one-time set-up process on the computer you plan to use for the session.
  • Review the Elluminate Participant Orientation materials.
  • Join the session, using the link provided in the invitation, at least 15 minutes before the session start time
  • Run the audio set-up wizard to ensure the audio channel is working correctly, or dial into the teleconference phone number if audio is handled using the phone system.

A Note on vRooms:

HSU's Elluminate license includes vRoom, an instant-meeting version of the full web conferencing application. vRoom includes all the functionality of a full Elluminate session except recording and teleconferencing but is designed specifically for small meetings with up to three people. It's ideal for office hours and other one-on-one sessions, as well as for collaborative sessions with colleagues or fellow students. Once it's set up, you can access your vRoom at any time. Just bookmark your vRoom landing page and use it whenever you wish.

When you sign up for your free vRoom, you also become a member of LearnCentral, the new social learning network for education, and the vRoom Best Practices Group, where you can connect with other vRoom users and share vRoom best practices and success stories.

Here's how to get started with vRoom:

  1. Register for your vRoom
  2. Complete the brief online orientation.
  3. Take a live online tutorial or review recorded tutorials and other documentation to familiarize yourself with vRoom functionality - especially app share, which you'll probably use a lot.
  4. Invite the other participants.

Related Topics

Web Conferencing