EM: P11-10 Humboldt State University Network Connection Policy

Background

The HSU “Network” consists of cables and wireless media, equipment such as switches, routers, firewalls and computers, signals, communication protocols, and network based services used to transmit data. The campus network is a resource used by the entire campus community. To ensure that this resource is properly maintained and available for its intended use, all network-attached devices must conform to a minimum, uniform standard.  

The purpose of this policy is to safeguard and ensure the reliability and availability of the Humboldt State University network to support the mission of the University.

Policy

No network communications device, including but not limited to, hubs, mini-hubs, port splitters, bridges, routers, switches or wireless access points, may be connected to the campus network without prior authorization from Information Technology Services (ITS). Any unauthorized networked device or any networked device that is negatively impacting the management or the quality of service of the campus network may be disconnected by ITS.

Procedures

• Upon detection and confirmation that a device is adversely affecting the integrity of the campus network:
• ITS shall notify the responsible technical contact (when possible) that the device is to be disconnected from the network.
• ITS Telecommunications and Network Services (TNS) shall disable the port serving the device and take other protective steps as deemed appropriate.
• The device shall remain disconnected from the network until the device no longer negatively impacts the campus-computing environment.
• ITS will assist the affected entity by specifying and installing either permanent or temporary additional connections as required.

Temporary Exceptions

Network devices, such as hubs, mini-hubs, port splitters, bridges, routers, switches, or wireless access points, may be approved for temporary connection to the campus network under the following conditions:

• The use is for a specific project and time period, after which the device will be removed.
• The device will only be used in a specific location and not moved without prior authorization.
• The device must be manageable (as appropriate) by either ITS/TNS or by an entity authorized by ITS/TNS.
• Any network problem caused by such an unauthorized device, or by attached device(s), will result in the disconnection of the unauthorized device.
• The entity installing the device is responsible for all maintenance and troubleshooting for the device.

Responsibilities

The Chief Information Officer (CIO), in concert with the Central IT Systems and Services, is responsible for ensuring that the minimum university standard for networking equipment conforms to prevailing technology, industry best practices, and CSU Guidelines, and for ensuring that these standards meet the needs of the campus.

Campus system administrators for desktops or servers are responsible for keeping ITS informed of their network connection needs. System administrators are responsible for configuring, operating and maintaining all approved network devices not acquired by ITS, including any attached devices. All such devices must be secured with appropriate passwords and configured to minimize security and performance risks to the campus network. 

ITS will assist campus entities with their requests for additional connectivity and will ensure the proper functioning of ports provided.