Effective 1/1/14: Mileage reimbursement rate change. (Refer to the 12/18/13 memo from CSU Executive Vice Chancellor and Chief Financial Officer for mileage rate change.)
CSU standard mileage rate for business travel on or occurring after 1/1/14 = 56 cents per mile.
Miles driven for moving purposes will be reimbursed at 23.5 cents per mile.
Get an Enterprise Rental Car under state contracted rates (effective 01/01-12/31/14) by contacting Giselle's Travel for business travel. You will be asked to provide a travel authorization number when booking through Giselle's Travel. (Charges for the rental car will be directly billed to the campus.)
Refer to Golden Gate Toll Charges section (below) for more information regarding toll charges for rental vehicles.
11/5/13: Message from the Chancellor's Office:
The State of California, Department of General Services has issued Travel Bulletins #13-08 and #13-08R announcing a process change for travelers utilizing the State Contract when renting vehicles from Enterprise. Previously, travelers were only required to provide their Driver’s License when picking up a vehicle. For security reasons, renters are now required to show a second form of identification at the rental counter.
Travelers should be prepared to present two forms of identification to ensure a smooth delivery of service. The following are acceptable as a 2nd form of ID:
As of 3/27/13, Golden Gate Bridge tolls are only collecting electronic toll payments. You will either need FasTrak or a picture of the car license plate will be snapped and driver will be billed for the toll charges. There will also be touch-screen kiosks open in the Bay area for drivers to pre-pay tolls.
Effective 4/1/13: Maximum limits for reimbursing the cost of lodging. (2/26/13 memo from CSU Executive Vice Chancellor and Chief Financial Officer)
Effective 5/17/13 for HSU: The maximum approved hotel rate for HSU is $175 per night or the stated conference rate, whichever is higher. any hotel rates in excess of that amount should be justified by the traveler and approved by the authorized administrator responsible for the budget. It is helpful to indicate in the justification other costs that might be incurred.
The CSU Travel Procedure (Policy) has been updated. (Refer to the 4/1/13 version.)
Refer to the HSU-Supplement to the CSU Travel Policy for additional information specific to HSU Campus.
3/25/13 Memo from the Chancellor's office: International Travel & Requirement to Purchase Insurance. Remember to also review the high hazard list and the U.S. Department of State website to determine if the country you intend to travel has a travel warning restriction. (Lists are subject to change at any time.)
See Checklist for Travel for additional travel instructions.
These discount airfares are authorized for use by employees of state departments, universities, local government, and K-12 public school districts for travel on official government or school business. The contracted rate includes airfare for origination and destination points known as city pairs for intra-California, out-of-state, and international destinations. The State of California has three types of discount airfares – Unrestricted (YCAL), Restricted (Capacity-Controlled) and Internet (Variable) fares.
Rates effective July 1, 2014 - June 30,l 2016::
Link to International Travel per diem rates
Once on the DOD page, select the country from the drop down menu and select the month of travel in order to view the chart of per diem rates.