Get convenient personal assistance by booking your travel through Giselle's. They are capable of booking your airfare (including YCAL/VCAL state rate), hotel and rental car. Giselle's will automatically book your business-related airline tickets and/or rental car using HSU's business travel account (BTA) which bills the university rather than your credit card. (If you prefer to use your campus-issued charge card or your personal credit card, refer to instructions for more information.)
The instructions below pertain to staff/faculty traveling on University-related business. (Refer to Executive Order No. 1041 for Student travel.)
BEFORE YOU TRAVEL:
Obtain approval for travel::
Book travel through Giselle's Travel: (You will be asked for a "travel reference" number (which is the travel authorization number issued by Business Services).
AFTER COMPLETION OF TRAVEL:
Refer to Travel Manual/Policy regarding Non-University Travelers (Section VII, B). "Travelers in this category include prospective employees, independent contractors and consultants, inbound travelers hired by the University for a temporary assignment, volunteers, foreign visiting scholars, and spouses.
Refer to Dept of General Services bulletin for information regarding YCAL/Capacity Controlled airfare. As stated, "These discounted airfares are authorized for use by employees of State departments, universities...for travel on official government or school business."
A guest lecturer is an individual who speaks to a class because of his/her expertise, is paid a flat rate, and is not the instructor of record. A service provider is an individual who comes to the campus to provide a specified service. For additional information, refer to University Management Letter UML 00-02.
It is HIGHLY RECOMMENDED that if travel is needed in order to bring the guest lecturer/service provider to campus, that the cost for travel be included with the Guest Lecturer Agreement and Payment Request form. The guest lecturer/service provider would then be responsible for making their own travel arrangements. (A cash advance may be requested for the agreed upon amount of the anticipated travel cost for the guest lecturer/service provider to be able to book their own travel.)