NOTE: when converting documents, special characters and some types of formatting will be lost. Typically, superscripting, subscripting, formulas, and footnotes will be lost because HTML code can't handle this type of formatting. Any sound and/or animation will also be lost when converting your presentation to HTML. If it is critical that audio be included with your presentation, please contact the Courseware Development Center for instructions on creating a work-around.

Converting PowerPoint 2000 (PC) Documents

Microsoft PowerPoint 2000 documents can often be identified by a .ppt extension (e.g. presentation.ppt).

1. Create a new folder on your desktop. This folder should have a descriptive name, such as lecture1, and should not have any spaces within the name.
2. From within your Presentation, choose the Save As Web Page option from the File menu. If this option is not visible, choose Save As
3. From the Save In drop down menu, choose your newly created folder.
4. In the File Name: section, name your file and remember to include the .html extension.

5. Figure 1. Save as HTML

   
   Choose Web Page (*.htm; *.html) from the Save as type: drop down menu (Figure 1). NOTE: DOS naming conventions are required when saving HTML documents. These files cannot have any spaces, slashes, or hyphens in their names but underscores are acceptable. A three or four letter extension is also necessary for the file to be uploaded and read correctly.
6. Click the Save button or complete the following steps if this is the first time that you have saved a PowerPoint presentation as HTML on this computer. Once you have done this, the correct settings will be considered the defaults for this computer

   Figure 2. Publish

   
   • Click the Publish button.
   • Change the Browser support option shown in the center of the window. Choose the middle option Microsoft Internet Explorer or Netscape Navigator 3.0 or later (Figure 2).
   • Click the Web Options button.
   • In the Web Options window, click on the Pictures tag.
   • From the Screen size drop down menu, choose 800 x 600 and click OK.

   Your presentation will be saved in your new folder. The HTML version will consist of a document and another folder. The document will be titled "your presentation name.htm" and the folder will be called "your presentation name_files". For example, if you name your HTML file "presentation.htm" and you save it in a newly created folder named lecture1, then the lecture1 folder will have the file "presentation.htm" and folder "presentation_files". These two items (presentation.htm and presentation_files) must stay in the same folder (lecture1) and must be the only items in the folder in order to Zip them up for upload into Blackboard.

Using WinZip to make a Zip Archive from Your HTML Files

NOTE: If you do not have WinZip installed on your computer, check with the information technology consultant in your department or college for information about getting WinZip.

1. Right click on your new folder that contains the file your presentation name.htm and the folder your presentation name_files.
2. From the drop down menu, choose Add to Zip.
3. From WinZip's Add window click the Add button (Figure 3).
4. Due to the way PowerPoint is converted to HTML, the main Zip window will show a long list of files many of which you will not recognize (Figure 4). Quit the application. The new .zip file will be saved on the desktop with the same name as the folder you zipped and an icon of a folder held in a vise. Your file is now ready to upload.

Figure 4. Main Zip window

Uploading Your Zip Archive to Blackboard

1. Open your web browser.
2. Go to your course site and log in.
3. Click on the Control Panel button.
4. Select the area in which you want to upload the file, e.g. Course Documents.
5. Click on Add Document button.
6. Name your document and add any appropriate text, such as a brief description of the file in Section 1.
7. In Section 2 click Browse and locate your newly created archive file with the ".zip" extension.
8. Select Unpackage these files from the drop down menu.
9. Click the Submit button.
10. A window will open titled Content Options. You will need to choose the entry point from the list of files. The entry point is the starting place for the presentation. Select the Your presentation name.htm (for example presentation.htm) file as your entry point.
11. Click the Submit button.

 

This document created by Blackboard Support at San Diego State University