Evaluation Procedure for Faculty with Three-Year Appointments

Evaluation Procedure
for Temporary Faculty with Three-Year Appointments

Updated: 27-Aug-2008

Lecturer Evaluation Procedures:
Temporary Faculty without 3-Year Appointments | Temporary Faculty with 3-Year Appointments

For Portfolio
Format Handout | Cover Letter Guidelines | Scoring Guide | Batch Control Sheet

Every Year | Years One and Two | Year Three
2008-2009 Deadlines | Printer-Friendly Version

Evaluation Procedure for Each Year of the Three-Year Appointment:
Student evaluations will be conducted in a minimum of two classes annually: classes characteristic of the instructor’s teaching assignment, classes selected by the instructor and approved by the Department Chair. Should the affected parties disagree over course selection, each will determine half of the courses slated for evaluation. The faculty member retains the right to request evaluations in all classes taught each semester.

A packet of evaluations with instructions for student administration will be available at the beginning of the evaluation period—normally during the last two weeks of the semester. It is the instructor’s responsibility to schedule an appropriate time period for the students to complete these evaluations and to apprise office staff of the courses to be evaluated.

Additional Evaluation Procedures for Years One and Two of the Three-Year Appointment:
By Week Six of spring semester, the faculty member will have reviewed student evaluations from the previous calendar year and have reflected upon successful teaching practices and those that would benefit from revision. In doing so, the instructor is particularly encouraged to consider strengths and weaknesses as indicated by patterns in student evaluations, attrition rates, and, if appropriate, portfolio passing rates.

In addition, a class visit can be scheduled by Week Five of the spring semester at the discretion of the Department Chair, Composition Director, or Personnel Committee Chair or at the request of the faculty member.

By Week Seven of spring semester, the faculty member will submit an Annual Review Packet to the English Department Personnel Committee that provides a syllabus for each course taught during the past calendar year. The faculty member may also include a letter addressing anomalies and/or areas of concern identified in that year's student evaluations and/or Class Visit Report (if applicable).

By Week Nine of spring semester, an annual review will be completed by the Personnel Committee. The committee will review the previous semesters’ student evaluations and syllabi for each course taught during the past calendar year; if applicable, the review will also include the Class Visit Report and/or explanatory letter. Areas needing improvement will be identified. Based on this review, the committee will determine if the instructor’s teaching effectiveness is satisfactory for the purposes of future employment. The Personnel Committee’s statement will be placed in the instructor’s Employee Personnel Action File after the appropriate document review period.

By Week Thirteen of spring semester, the Screening Committee will have completed its ranking pursuant to extending part-time assignments for the next academic year.

Additional Evaluation Procedures for Year Three of the Three-Year Appointment:
By Week Six of spring semester, the faculty member will have reviewed all student evaluations gathered during the three-year appointment cycle, reflecting upon strengths and weaknesses as indicated by patterns in student evaluations, attrition rates, and, if appropriate, portfolio passing rates. Based upon this reflection and in preparation for a discussion group, the faculty member will come prepared with one to two questions s/he has about his/her own teaching.

No later than Week Five of spring semester, the Department Chair will assign the faculty member to a discussion group according to his/her teaching assignment. Groups will include the Department Chair (in an advisory capacity) and other faculty in the third year of their three-year appointments and with comparable teaching assignments (other faculty members may be invited to participate at the Department Chair's discretion). The purpose of these discussions is to solicit collegial feedback as it relates to the instructor’s self-identified questions. Groups will meet no later than Week Six of spring semester.

Following the discussion group, the faculty member will prepare a two- to three-page Goal Implementation Plan: a document that reflects the discussion.

By Week Seven of spring semester, the faculty member will submit a Review Portfolio to the English Department Personnel Committee that includes the Goal Implementation Plan and syllabi for each course taught that year. The faculty member may also include a letter addressing anomalies and/or areas of concern identified in that year's student evaluations and/or Class Visit Report (if applicable).

By Week Nine of spring semester, an annual review will be completed by the Personnel Committee. The committee will review the previous semesters’ student evaluations and the instructor’s Review Portfolio; if applicable, the review will also include Class Visit Report(s) and/or explanatory letters submitted during the most recent three-year appointment cycle. Areas needing improvement will be identified. Based on this review, the committee will determine if the instructor’s teaching effectiveness is satisfactory for the purposes of future employment. The Personnel Committee’s statement will be placed in the instructor’s Employee Personnel Action File after the appropriate document review period.

By Week Thirteen of spring semester, the Screening Committee will have completed its ranking pursuant to extending part-time assignments for the next academic year.

Annual periodic evaluation of temporary faculty serves a dual purpose. It is mandated by the collective bargaining agreement; satisfactory performance is a condition of reappointment. As such, these procedures will be used to evaluate performance effectiveness. More importantly, a thoughtful evaluation process should also serve as a development tool for the faculty as a concrete aid in improving the teaching and learning of our curriculum.

2008-2009 Deadlines (Printer-Friendly Version)
Week Five of Spring Semester: Friday, February 20, 2009
Week Six of Spring Semester: Friday, February 27, 2009
Week Seven of Spring Semester: Friday, March 6, 2009
Week Nine of Spring Semester: Friday, March 27, 2009
Week Thirteen of Spring Semester: Friday, April 24, 2009