hsufinuser

Please be advised that a batch of POs was closed in error, but reissued using the same PO ID with the exception that the letter “C” replaced the first 0, e.g. PO 0004302922 became C004302922. The last seven digits remained the same. Please review the attached document to see if any of your POs were affected. The document is sorted by Department ID.

You will not be able to link to this new PO from the Requisition. Your Requisition will appear to be closed, as will the old corresponding PO. To review the reissued PO, go to Purchasing > Purchase Order > Review PO Information > Purchase Order and enter the percent sign (%) and the last four digits of the PO in the Purchase Order field.

Thank you.

Joyce Baltierra
Contracts & Procurement

We have enhanced the storage of postings to this mailing list on our Fiscal Web pages. In addition to accessing a chronological list, users can now also view bulletins by topic or month, or search by content keywords.

This new indexing capability is accompanied by a new look. Rather than try to disguise the database publishing application that accomplishes it, we’ve decided to let it have its own distinct Web environment. So whenever you’re within this ‘hsufinuser’ universe, the associated Fiscal look and links largely fall away. The starting page for the archive is the chronological list format. Links to search and select are available on the right-hand side, and you can always return to the full chrono list by clicking on the ‘hsufinuser’ page heading. Take the ‘PS Finance’ link under Links to return to the normal Fiscal Web world; or, simply close the new window if launched from within our pages.

Note that when you search on a keyword, the results are listed in abbreviated fashion. To see the full text of a posting, click on the posting’s title. You can do this from any of the formats, but only the search result format is truncated.)

Give it a try! Use the existing hsufinuser links from our PS Finance main page at http://www.humboldt.edu/~fiscal/topics/psfin/psfin.html. The links are available under Support, at the bottom of the page, or in the left-hand navigation bar.

June payroll is now posted in PS Finance. This includes the regular distribution journal (6/30) and an adjustment journal (6/15).

In addition, June accruals have been posted. Though these include student payroll, the journal source is not HRS, but ONL.

We’ve performed some more behind-the-scenes work to clean up outstanding variance problems in the ledgers. Once again, due to mechanisms beyond our control, this has caused updates to be posted to accounting periods we had previously announced as closed. Below is a list of the departments and periods affected by these latest changes. If your department is on this list, you may wish to rerun the HUMGL015 for the relevant period(s), as the updates will show up in this report; hopefully, resolving reconciliation problems rather than creating new ones.

D10006, period 5
D20039, period 3
D20081, period 6
D30018, period 3
D30021, period 12
D40001, period 4
D40021, period 3
D40028, period 3
D40034, period 5
D40043, period 3
D40056, period 3
D40058, periods 3 & 4

Updates also occurred in June, but since this period is still open, it’s already a moving target.

A reminder that there will be an Account Management training for PS Finance tomorrow morning, Wed July 13, 9:00-11:00 a.m. in HGH 225. Anyone is welcome, no registration is required. The class covers the setup, content, and uses of our locally-written reports, as well as overall data flow in PS Finance. Tomorrow’s class will be taught by myself and special guest Joyce Baltierra from Procurement; Joyce will talk about the purchasing reports. There won’t be any accountants available.

The combo edit rebuild has completed successfully, so it’s now OK to perform update activity again in PS Finance production, such as requisition entry.

May 2005 (FY 2004, period 11) is now officially closed in PS Finance. Data in this period will now remain stable for reporting purposes.

(And, as an addendum to the previous announcement regarding the imminent combo edit rebuild: users may continue to run reports and queries during the edit rebuild process; only update activity is disallowed.)

Also, MetWest trust investment income for all months through May has now been posted in PS Finance production. Income for July through April appears in May, with a posting date of 05/01/2005 and journal source IMP. Income for May appears in June, with a posting date of 6/01/2005 and new journal source TIE (Trust Investment Earnings).

We need to run a process to update our accounting edit (”combo edit”) tables for the new fiscal year. We plan to begin the process at noon today (Wed July 6), and expect it to run for up to two hours. During this time, no one should be performing any updates in PS Finance, including requisition entry.

So, beginning at noon today, please do not create any requisitions (or, for internal users, perform any other Finance data entry) until further notice. We will announce when the process is completed.

Thanks for your cooperation.

After considering your responses and our needs, we are cancelling all PS Finance training in July except the Account Management class on July 13. Thus, there will be no classes July 6, 20, or 27; the next and only class in July will be July 13, Account Management. In this class, we’ll try to do the usual coverage of data flow and important reports (including HUMGL005, 015, 003, and 014), as well as talk about purchasing reports (including the new HUMPO004 and 005). There will be no Fiscal accountants at this training.

We’ve updated the training schedule on the web at http://www.humboldt.edu/~fiscal/topics/psfin/class_sched.html accordingly.

In the absence of the normal cycle of classes, we’d like to remind you of two things:

1. The answers to many of your questions, and most of the information we cover in training, can be found on our Fiscal Web pages for PS Finance (starting page at http://www.humboldt.edu/~fiscal/topics/psfin/psfin.html). Please consider these pages a primary resource, and take advantage of them if you haven’t already.
2. Experienced users on campus are also an important resource. Please consider going to your colleagues before going to Fiscal staff. Our accountants won’t completely disappear from the face of the earth, but it would be extremely helpful for them if they could be free to concentrate on the enormous task of closing the books on our first year in PeopleSoft.

Thanks for your support.