A standard obligation creation process that ran at FY 2004 year-end created some journal entries that are inappropriately showing up in the HUMGL015 transaction detail report for the month of June (2004 Period 12). This is causing the GL015 to be out of balance with respect to the HUMGL005 or HUMGL008 for that period. This situation is limited to the month of June (tran date 6/30/05), and only affects certain departments; it has to do with items that were received but not paid for as of year-end. The attached spreadsheet lists the participating chartfield strings and summary amounts in department/fund/account order.
For the time being, users in these affected departments are advised to recognize the spurious lines and eliminate them from their totals in the June HUMGL015. They include all lines with Src OBL, Ledger ACTUALS, and Doc Id (JREF) YECENCOBL; this is Journal Id YEOBL04927. Please note that all conditions must be true for the line to be considered spurious. See the attached HUMGL015 pdf as an example; the offending lines appear on page 3, lines 6-15.
We are working on a long-term solution to the problem, and will notify when it is in place. Again, for your purposes, this appears as a transaction reporting artifact only; your high-level account balance reports (HUMGL005, HUMGL008) should be correct. And, it only
occurs in the month of June.
Thanks to Karen Earls, and the University Budget Office, for pursuing this problem with us.