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Travel at a Glance

The following provides a quick overview of key points to remember when traveling on university business. Be sure to refer to the Campus Travel Manual for complete rules and guidelines.

Checklist for Travel

• Before you travel:

  • Obtain authorization to travel.
  • Make travel arrangements.

• While you travel:

  • Be aware of reimbursement rules.
  • Keep your receipts.
  • Use your Corporate Card for favorable state rates and hotel occupancy tax waiver.

• After you travel:

  • File a travel expense claim upon your return.

Did You Know... ?

• You must obtain an approved Authorization to Travel before traveling in order to be reimbursed for your expenses.
• You must file a Travel Expense Claim within 60 days after your return.
• The state will not reimburse for car rental insurance when covered by state contract. Use state approved rental agencies.
• The state will not reimburse for alcohol.
• Tips are included in the $5.00 daily allowance for all incidental expenses. They are not part of the meal allowance.
• Meal reimbursements for travel of less than 24 hours are taxable and reportable income.
• Applicants interviewing for faculty/staff positions at HSU may be reimbursed for their travel expenses.