Associated Students
Associated
Students Council Monday, September 21st, 2009 Minutes
#5 Call to
Order Beth Weissbart,
Legislative Vice President, called the meeting to order at 2:00 p.m. in the
University Center South Lounge. Roll Call Members Present: Stefanie Chen-Welch, Kristy Eden, Kari Armstrong, Ana Parra,
Nathan Rudberg, Stephanie Partlow, Norman Romero, Iban Rodriguez Officers Present: Brandon Chapin, Beth Weissbart, Alex Gradine, Aaron
Wilyer, NightSnow Vogt, Elise Gerhart, Amanda Hubacek Officers Absent: Joyce Tam (Excused) Advisors
Present: Joan Tyson, Gail Wootan Approval
of Agenda MOTION: PARRA/PARTLOW move to approve
Agenda #5 APPROVED
Chair's
Report Weissbart
reminded Council members to sign in for their office hours. Approval
of Minutes A.
Approval of Minutes #4 dated September 14th, 2009 – Action Item MOTION: EDEN/PARTLOW move to approve Minutes #4 dated September 14th, 2009 APPROVED AS AMENDED MOTION: RODRIGUEZ/ROMERO
move to amend the Minutes #4 under Council Reports for Rodriguez to read: Rodriguez reported
that he attended the Academic Senate last week.
Rodriguez will not be able to attend the ACB/MCC meeting on Thursday but
will be meeting with Tam to go over the information on Friday. APPROVED Public
Comments (As per the Gloria Romero Open Meeting Act of 2000 authorized by
Section 89306.) John Waters, a
student enrolled in the Over-60 program, provided the Council with information
regarding his proposed course, The Human Integration Peace Project. The course involves a multidisciplinary study
of personal growth, rejuvenation, health, creativity, spirituality, unity and
integration. Dr. Michael Thomas, a
professor in the Business Department, has agreed to manage a trust fund on
Water’s behalf regarding the class. Program
Presentations Marching Lumberjacks – Louis Gordon The Marching Lumberjacks (MLJ’s) made a lively presentation and performed The HSU Fight Song, Let’s Dance and Rubber Ducky. Louis Gordon, the Axe Major for the MLJ’s, explained that the band travels up and down the West Coast to perform in parades, competitions and at different HSU sporting events. The MLJ’s play at all home Men’s football games and Men’s and Women’s Basketball games. Any student may become a member of the MLJ’s and they do not need any previous music experience. Youth Educational Services – Anna Leeper Ana Leeper, a
member of the Youth Educational Services governing body, was present on behalf
of the program. Youth Educational
Services (YES) was started in 1968 to provide services for identified needs in
the local community. YES programming has
expanded to serve more than just youth in the community and also serve
identified cultural groups and senior citizens in the area. Currently there are fifteen different
programs that serve the local community.
All YES programs are student run and student led. Leeper also stated that since 2000 YES has
had over 3,000 student volunteers and served over 25,000 participants. Leeper also noted that volunteerism is
increasing among students. Appointments
to Committees and Council A. S.
President (Brandon Chapin) MOTION: ARMSTRONG/PARRA
move to suspend AS Government Code Section 6.03 to appoint Juliene Sinclair to
the Humboldt Energy Independence Fund Committee. APPROVED Sinclair is in class and unable to
attend. MOTION: PARRA/PARTLOW
move to appoint Juliene Sinclair to the Humboldt Energy Independence Fund
Committee. APPROVED MOTION: EDEN/PARRA
move to suspend AS Government Code Section 6.03 to appoint Chelsea Gordon to
the Campus Sustainability Committee/Task Force. APPROVED Gordon is in
class and unable to attend. MOTION: PARRA/PARTLOW
move to appoint Chelsea Gordon to the Campus Sustainability Committee/Task
Force. APPROVED MOTION: EDEN/PARRA
move to suspend AS Government Code Section 6.03 to appoint Nida Ahmed to the
Associated Students Board of Finance. APPROVED Ahmed is in class and unable to attend. MOTION: EDEN/PARTLOW
move to appoint Nida Ahmed to the Associated Students Board of Finance APPROVED MOTION: ARMSTRONG/PARRA
move to appoint Rachel Brownell as the At Large Representative to the
Associated Students Council APPROVED (1) ABSTENTION MOTION: EDEN/PARTLOW
move to appoint Krystina Thurin as the RHA Representative to the Associated Students
Council. APPROVED A. S.
Administrative Vice President (Alex Gradine) MOTION: RODRIGUEZ/PARTLOW
move to appoint Jennifer Tracy to the Humboldt Energy Independence Fund
Committee. APPROVED MOTION: RUDBERG/RODRIGUEZ
move to suspend AS Government Code Section 6.03 to appoint Natalie Perez to the
External Affairs Committee. APPROVED Perez is in
class and unable to attend. MOTION: RODRIGUEZ/THURIN
move to appoint Natalie Perez to the External Affairs Committee. APPROVED A.S.
Legislative Vice President (Beth Weissbart) No appointments. A.S. Student
Affairs Vice President (Joyce Tam) Absent. Old
Business A. Resolution 2009-10-4: Resolution in Support of Supplying Flu Vaccinations, at Little or No Cost, to Students who Might have a Financial Hardship. – Action Item Associated Students of Humboldt
State University would encourage the MOTION: ARMSTRONG/PARRA move to approve Resolution 2009-10-4: Resolution in Support of Supplying Flu Vaccinations, at Little or No Cost, to Students who Might have a Financial Hardship. APPROVED (6) AYE (4) NAY Chapin explained
that the resolution would encourage the campus to provide flu vaccination to
students who may have a financial hardship.
Currently the cost of the vaccination is $12.00. Official
Reports (10 minutes limit each speaker, additional time at discretion of Chair) Chen-Welch – Chen-Welch
reported that she attended her first Board of Finance meeting last week. Chen-Welch has also contacted her liaisons,
the Chen-Welch is
also arranging for a band to play at the Arts, Humanities and Social Sciences
mixer. Armstrong – Armstrong reported
that she will be contacting her Liaison, The Humboldt Film Festival,
shortly. Armstrong is working with
Arcata Scoop to provide Ice Cream for the mixer. Romero – Romero reported
that he has contacted his liaison, the Women‘s Resource Center. The WRC will be having a swap meet this
Thursday at the Rodriguez – Rodriguez
reported that he will be attending the ACB/MCC this Friday from 3:00 p.m. - 5:00
p.m. in NHE 120. Rodriguez will also be
attending the Academic Senate meeting tomorrow 4:00 p.m. -6:00 p.m. Parra – Parra reported
that she has not yet heard from the CNRS Lab Fee Committee. Parra will also be meeting with her liaison, the
Arts and Music Festival group in the near future.. Rudberg – Rudberg reported
that the Sponsored Programs Foundation had their first meeting of the academic
year, but he was ill and unable to attend.
Partlow – Partlow reported that she attended her first Board of Finance meeting on
Monday. Brownell – At
Large. No report. Residence
Hall Association (RHA) Representative Report (Krystina Thurin) Thurin reported that she was unable to attend the last RHA meeting but
plans to attend the next upcoming meeting. General
Manager (Joan Tyson) Tyson welcomed
the new Council Representatives and encouraged them to stop by her office to
pick up an AS Manual. The Emergency Management
System will be tested Thursday, September 24th; students who have
signed up for the emergency texting system for their cellular phones should
receive a text message. Committee
Members are still needed to sit on the Instructionally Related Activities Committee. Associate
Director of Student Life (Gail Wootan) Wootan reported
that she is coordinating Family Weekend which will be held October 16th -18th. Wootan also noted that there was no
parent’s newsletter sent out this semester and she is encouraging student
groups on campus to spread the word this semester. Public
Relations (Elise Gerhart) No report. AS Presents
(Amanda Hubacek) No report. Vogt reported
that he attended his first CSSA meeting in Wilyer reported
that CSSA is still working on the final details on the Made in the CSU campaign and that the group plans to finalize it
soon. CSSA also held an informational
session on the California Forward initiative which is calling for a new
California Constitutional Convention. Legislative
Vice President (Beth Weissbart) Weissbart reported
that she has been meeting with the Cabinet for Institutional Change (CIC) about
Governance issues. The CIC is
considering interviewing groups from other campuses regarding their governance
structure. Student
Affairs Vice President (Joyce Tam) Absent. Administrative
Affairs Vice President (Alex Gradine) The first ACB/MCC meeting will be this Friday from 3-5. The next deadline is October 15th to apply Board of Finance Report – September 14, 2009 A. 2008-09 Independent Audit Report Draft – Action Item Each auxiliary organization is required to have an annual audit performed by a certified public accountant selected by the governing board. MOTION: PARTLOW/RUDBERG move to accept the 2008-09 Audit APPROVED Each auxiliary organization is required to have an annual
audit performed by a certified public accountant selected by the governing
board. The 2008-09 audit report was
provided by the accounting firm of Hunter, Hunter, and Hunt. The Board of Finance is the board designated
to handle audit-related items and recommend approval to the full governing
board. The report of the financial
statement of the Associated Students for the year ending June 30, 2009
expressed an unqualified opinion. Gradine
explained that this means there were no current findings by our auditors,
Hunter, Hunter, and Hunt and no recommendations were made. This is the cleanest opinion possible and the
Associated Students consistently achieves this goal. Tyson introduced Heidi
Chin, the Associate Executive Director of the B Reserve Policy, Fund Designation and Procedure for Expenditure – Information Item The Associated Students Reserve Policy and Fund Designation provides guidelines for basis of the annual review of the A.S. fiscal viability, and to provide the Council and General Manager sufficient funds to address contingencies, emergencies and budgetary impact and at the same time to have adequate working capital to maintain programs, services, facilities, finance non-routine replacement, meet the needs of future growth, and other priorities that the A.S. Council may have that falls within the Mission of the Associated Students. Gradine went
over the different reserve accounts that the AS maintains and specified where
they could be found in the Audit report.
Gradine explained that the amount in the audit do not reflect approved
expenses that have yet to be expended.
Tyson noted that those particular exceptions are outlined in the
footnotes of the audit report. $40,000
has been earmarked from the Operating Reserve to fund the 2009-10 budget and
$2,200 has been earmarked from the Special Projects/Facilities Reserve to fund
a tool shed roof for CCAT. President
(Brandon Chapin) Chapin reported
that California Forward is an organization of Bipartisan members that would
like to fix General
Council Discussion Romero sought clarification on the tabling events. Wootan noted that the health center is
selling flu preparedness packs for students that contain an assortment of
things needed to combat the flu at an inexpensive price. General Council Work Session There was no
General Council Work Session. Announcements Chapin announced
that there will be an Executive Committee meeting at 2:00 pm on Friday. Adjournment Weissbart
adjourned the meeting without objection at 3:38 p.m. Recorded by: Rob Christensen AS Secretary Approved by: _______________________ Beth Weissbart Legislative Vice
President |
