Associated Students
Associated Students Board of Finance Humboldt
State University Monday, September 28th, 2009 University
Center, South Lounge Conference Room Minutes
#2 Call to Order Alex Gradine called the Board of Finance meeting to order at 2:00 p.m., Monday, September 28, 2009 in the University Center, South Lounge Conference Room. Roll Call Members Present: Alex Gradine, Brandon Chapin, Stephanie Partlow, Stefanie Chen-Welch, Nida Ahmed Advisor Present: Joan Tyson Approval of the Agenda MOTION: PARTLOW/CHEN-WELCH move to approve Agenda #2. APPROVED Chair's Report Gradine reported that he attended the ACB/MCC Allocation Board on Friday, September 25th and that there was some confusion regarding budget language #13 in the Activities Coordinating Board budget and budget language #16 in the MultiCultural Center budget. Tyson clarified the intent of the budget language. Approval of the Minutes MOTION: PARTLOW/CHAPIN move to approve the Board of Finance Minutes #1 dated September 14th, 2009. APPROVED Old Business A. Board of Finance Orientation – Information Item The Board of Finance will receive an orientation that will cover procedures, the 2009-10 Budget, Fiscal Code and Reserve Policies. Tyson went over the types of requests the Board of Finance would be reviewing, the fiscal code, 2009-10 budget, budget language, 2010-11 budget process, and an overview of funding for different AS Programs. Tyson also explained the unallocated request process and line-item transfer process. B. A.S. Board of Finance 2009-10 Standing Rules and Meeting Dates – Action Item These are the rules by which the Board of Finance agrees to operate their meetings. Also included is the proposed 2009-10 meeting schedule. MOTION: CHAPIN/CHEN WELCH move to approve A.S. Board of Finance 2009-10 Standing Rules and Meeting Dates APPROVED Tyson went through the Meeting Schedule and Standing Rules with the Board of Finance. Tyson stressed that the Board should consult the meeting schedule carefully and pay special attention to the February 27th and February 28th weekend commitment for the AS budget hearings. The schedule can be amended later in the year if the meeting times conflict with the spring class schedule. C. Sustainable Living Arts & Music Festival (SLAMFEST)—Discussion Item The Board of Finance will have a conversation about the 2010 SLAMFEST and discuss potential program changes that might be considered. Jerri Jones, Clubs Coordinator, and Michael Moore, AS Presents, will also be present to participate in the discussion and seek feedback. Tyson introduced both Moore and Jones to the Board. Moore explained that the SLAM festival is in its 13th year and has seen a decline in the amount of students who attend the festival over the last five years. The SLAM Festival is a very highly labor intensive event and it has been suggested that the festival be put on hiatus, or be replaced with a scaled back Earth Day celebration. Chapin stated that he has worked on the SLAM Festival for the last two years and has noticed that it has become less of a student event and more of a community event. Chapin suggested making it smaller or into an Earth Day celebration on the quad. Tyson stated that the intent of many AS Programs is that they are student led and that the SLAM Festival has not had many students interested in stepping into, or continuing in, leadership positions in the last five years. Gradine suggested having an evening concert in the Kate Buchanan Room and having tabling in the Karshner Lounge on earth day. Gradine also noted that having bands travel to Arcata left a large carbon footprint and that organization should consider using local bands instead. Moore stated that most bands that perform are already routed through the area between San Francisco and Portland and do not make specific travel arrangements to come to Arcata. Chen-Welch asked Jones if the local community would still be invited if the event were scaled down or inside. Jones responded that she would still be interested in having the community be a part of the event. It was determined Jones and Moore would work together to put together a proposal and action would be taken at a future meeting to determine the design and outcome of the SLAM Festival. A recommendation would then be forwarded to Council for approval. D. Authorizing Investment of Monies in the Local Agency Investment Fund (LAIF) – Action Item This action updates the resolution that was passed on November 6, 2006 as the authorized signatures to deposit or withdraw funds have changed.
MOTION: PARTLOW/CHEN-WELCH move to approve Authorizing Investment of Monies in the Local Agency Investment Fund (LAIF) APPROVED Tyson explained that LAIF is the designated fund where money is invested on behalf of the Associated Students. This resolution updates the authorized signatures needed to access funds in the LAIF account on behalf of the University Center. Dave Nakamura, the Interim University Center Executive Director, has been added as an authorized signature and replaces Burt Nordstrom, the former University Center Executive Director. Announcements Tyson announced that the Eric Rofes Queer Resource Center will be attending the next meeting to update the Board of Finance on their programming. Adjournment Gradine adjourned the meeting at 3:05 p.m. without objection. Recorded by: Rob Christensen A.S. Secretary Approved by: _____________________________ Alex Gradine A.S. Administrative Vice President Chair, Board of Finance |
