Executive Memorandum
January 2001
P 01-1
Supersedes P 96-9
Subject: Univversity Resource Planning and Budget Committee
Mandate
The general mandate of the University Resource Planning and Budget Committee is to recommend short- and long-range human and material resource priorities for the institution and to coordinate relevant fiscal planning and advising efforts. The Committee is authorized to:
- Advise and make recommendations to the President regarding the allocation of fiscal resources provided for the general operation of the University, including preparation and periodic review of the annual budget.
- Advise and recommend to the President the formulation of resources directed toward implementing the campus strategic plan.
- Advise and recommend to the President regarding formulation and revision of policies and procedures concerning campus computing activities.
- Advise and recommend to the President on major physical space assignments and the coordination and development of long-range plans for the physical development of the campus within a framework of policy established by the Trustees of the California State University.
Structure
The University Resource Planning and Budget Committee shall utilize its standing committees to obtain data, conduct studies, and develop recommendations to implement the campuswide strategic plan. A Standing Committee on Budget and Finance, a Standing Committee on Space and Facilities, and a Standing Committee on Information Technology shall be used to develop and coordinate recommendations for review by the parent University Resource Planning and Budget Committee.
Membership
- University Resource Planning and Budget Committee
- Chair (non-voting) - President (or designee)
- Director, Physical Services
- University Budget Director
- Director, Information Technology Services
- Staff Representatives (two) (three-year terms), appointed by the President
- Associated Student Body President (or designee)
- Student Representatives (two), appointed by Associated Student Council (two- year terms preferred)
- College Dean (one-year term) appointed by the Vice President for Academic Affairs
- Faculty Members (two) (staggered three-year terms), appointed by Academic Senate from different Colleges
- Chair, Academic Senate Finance Committee
- Academic Affairs Representative (three-year term), appointed by the Vice President for Academic Affairs
- Development & Administrative Services Representative (three-year term), appointed by the Vice President for Development & Administrative Services
- Student Affairs Representative (three-year term), appointed by the Vice President for Student Affairs
- Consultants, as needed (non-voting)
Standing Committee on Budget and Finance
- University Budget Director, Chair
- Director, Budget & Institutional Data for Academic Affairs
- Chair, Senate Finance Committee
- Development & Administrative Services Representative, appointed by the Vice President for Development & Administrative Services
- Student Affairs Representative, appointed by the Vice President for Student Affairs
- Student Representative (member of parent committee)
Standing Committee on Space and Facilities
- Director, Physical Services, Chair
- Faculty Representative (member of parent committee)
- Academic Affairs Representative, appointed by the Vice President for Academic Affairs
- Development & Administrative Services Representative, appointed by the Vice President for Development & Administrative Services
- Student Affairs Representative, appointed by the Vice President for Student Affairs
- Student Representative (member of parent committee)
- Consultants, as needed (non-voting)
Standing Committee on Information Technology
- Director, Information Technology Services, Chair
- Dean, University Library (or designee)
- Office of Enrollment Management Representative
- Director, Budget & Institutional Data for Academic Affairs (or designee)
- Faculty Representative (member of parent committee)
- Student Representative (member of parent committee)
- One Representative chosen by each College Computing Committee
- Development & Administrative Services Representatives (2), appointed by the Vice President for Development & Administrative Services
- Student Affairs Representatives (2), appointed by the Vice President for Student Affairs.
Standing Committee on Budget and Finance
The Standing Committee on Budget and Finance (SCOBF) is a standing committee of the University Resource Planning and Budget Committee.
Mandate
The general mandate of the Standing Committee on Budget and Finance is to make recommendations for review by the University Resource Planning and Budget Committee regarding financial resource planning and policy development.
The Committee is authorized to respond to requests made by the University Resource Planning and Budget Committee for recommendations regarding:
- Development or revision of policies and procedures relating to specific General Fund fiscal resources of the University.
- Development or revision of policies and procedures to be used as budgeting guidelines for the overall annual allocation and administration of General Fund fiscal resources of the University.
Structure
The Standing Committee on Budget and Finance shall utilize its members, ad hoc committees and groups, and consultants, as needed, to obtain data, conduct studies, and develop recommendations.
Membership
SCOBF shall be comprised of the following members:
- Chair (non-voting) - Director, University Budget
- Director, Budget & Institutional Data for Academic Affairs
- Chair, Senate Finance Committee
- One representative appointed by the Vice President for Development & Administrative Services
- One representative appointed by the Vice President for Student Affairs
- One student representative (one-year term, must be a member of the URPBC)
Standing Committee on Space and Facilities
The Standing Committee on Space and Facilities (SCOSF) is a standing committee of the University Resource Planning and Budget Committee.
Mandate
The general mandate of the Standing Committee on Space and Facilities is to develop and coordinate recommendations for review by the University Resource Planning and Budget Committee regarding all aspects of the physical campus. The Committee is authorized to:
- Initiate and coordinate Major Master Plan revisions for the physical campus to provide appropriate facilities to support existing and projected student enrollment. The Committee shall oversee the Master Plan revision process to assure that consultation with constituent campus and community clientele occurs, and shall recommend Major Master Plan revisions to the University Resource Planning and Budget Committee.
- Review and recommend adoption of the annual Five-Year Capital Improvement Program to the University Resource Planning and Budget Committee.
- Recommend policy pertaining to the use and appearance of campus buildings and grounds to the University Resource Planning and Budget Committee.
- Additionally, it is the responsibility of the Committee to:
- Advise and recommend to the Director of Physical Services short- and long-term policies and procedures concerning campus physical facilities planning, maintenance and development.
- Review and approve the annual Minor Capital Outlay and Special Repairs project priority lists before their submittal for Chancellor=s Office final approval.
- Oversee and monitor the University Space and Facilities Database (SFDB) to assure compliance with Board of Trustees policy and CSU standards. Review and approve all requests for reclassification, reassignment, or altering the dimensions of instructional, administrative, office, support and ancillary program space.
Structure
The Standing Committee on Space and Facilities shall utilize its members, ad hoc committees and groups, and consultants, as needed, to obtain data, conduct studies, and develop recommendations.
Membership
SCOSF shall be composed of the following members:
- Chair (non-voting) - Director, Physical Services
- Academic Affairs representative, appointed by the Vice President for Academic Affairs
- One faculty representative appointed by the Academic Senate (three-year term, must be a member of the URPBC)
- One representative appointed by the Vice President of Development & Administrative Services
- One representative appointed by the Vice President of Student Affairs
- One student representative (one-year term, must be a member of the URPBC)
- Consultants, as needed (non-voting)
Standing Committee on Information Technology
The Standing Committee on Information Technology (SCIT) is a standing committee of the University Resource Planning and Budget Committee.
Mandate
The general mandate of the Standing Committee on Information Technology is to recommend short- and long-term human and material resource priorities fo the institution concerning campus computing and telecommunications activities. The Committee is authorized to:
- Develop a process for assembling and maintaining a strategic technology plan for Humboldt State University to meet the educational and support needs of its students and provide the underlying infrastructure for faculty, staff, and administrators to ensure its successful implementation and operation. The SCIT will review the plan and submit it to the University Resource Planning and Budget Committee for approval.
- Advise and recommend to the University Resource Planning and Budget Committee the formulation of resources directed toward implementing the strategic technology plan.
- Review short- and long-term operational plans for all University units for adherence to the strategic technology plan and advise the University Resource Planning and Budget Committee on opportunities for integration and resource sharing.
- Advise and recommend to the Director of Information Technology Services short- and long-term policies and procedures concerning campus information technology activities, including the establishment of standards.
Structure
The Standing Committee on Information Technology shall utilize its members, ad hoc committees and groups, and consultants, as needed, to obtain data, conduct studies, and develop recommendations.
The Committee shall invite the Faculty Development Coordinator and the Chair of the University Curriculum Committee to each of its meetings.
Membership
SCIT shall be comprised of the following membership:
- Chair (non-voting) - Director, Information Technology Services
- Dean, University Library (or designee)
- Office of Enrollment Management representative
- Director, Budget & Institutional Data for Academic Affairs (or designee)
- One representative appointed by the Academic Senate (three-year term, must be a member of the URPBC)
- One representative chosen by each College computing committee (staggered three-year terms)
- Two representatives appointed by the Vice President for Development & Administrative Services (staggered three-year terms)
- Two representatives appointed by the Vice President for Student Affairs (staggered three-year terms)
- One student representative (one-year term, must be a member of the URPBC)
All members of the Committee are expected to submit agenda items.
The Committee shall serve as a clearinghouse for information technology related issues and initiatives at Humboldt State University. At a minimum, the Committee shall maintain and monitor three Users Groups, the membership of which shall be open to the entire campus community:
- Educational Support and Enhancement
- Infrastructure Development
- Operational Support