University Executive Committee Meeting Notes

January 31, 2008

Rollin Richmond

Ken Ayoob

Steve Butler

Carl Coffey

Rob Gunsalus

Denice Helwig

Susan Higgins

Jim Howard

Anna Kircher

Mark Larson

Bob Snyder

Carol Terry

Patty Lindley, Staff Support

Guests:

Kevin O’Brien

Mike Reilly

President’s Report

President Richmond requested an update regarding the recent fire in the Music Building. Ken Ayoob shared that it’s been determined to have started in the janitor’s closet and consists mostly of smoke and soot damage, with the building being available for use in a week.

President Richmond discussed HSU’s involvement in the Voluntary System of Accountability (http://www.voluntarysystem.org/) and was informed that John Filce will manage this for HSU.

President Richmond shared information about some of the topics discussed at the January 29 Native American Advisory Council meeting:

  • new position held by Sue Burcell, Associate Director for Indian Economic & Community Development and her liaison responsibilities with the local tribal communities
  • status of ITEPP and INRSEP programs
  • creation of a Native American Alumni Association
  • status of the P-16 Council, whose primary goal is increasing high school graduation rates for Native American students, as well as enrollment in higher education

Other Reports

Vice President Butler, Student Affairs, reported:

Provost Snyder reported:

  • the WASC site team will be on campus February 6-8

Denice Helwig reported:

  • senior program officers from the Ford Foundation and the California Endowment visited the CCRP (California Center for Rural Policy) at HSU and were pleased with the progress faculty and students have made.

Vice President Coffey reported:

  • the CSU plans to allocate budgets to each campus in the near future.
  • a CMS team has been visiting HSU evaluating the implementation of the student module
  • the new student housing project is progressing, with CSU Board of Trustee action anticipated in March. Discussions are underway regarding the acquisition of off-campus apartments (approximately 200 beds).

Mark Larson, Senate Chair, reported:

  • the ad hoc Budget Review Task Force presented their report to the Academic Senate on January 29. The Task Force will also be sharing this information with the University Budget Committee.

Emergency ID Card – Update

Vice President Butler reported that he will be requesting from each vice president a list of names (by position) to receive an emergency ID card. Human Resources may be asked to assist with card retrieval when the employee leaves HSU employment, through the separation process.

Homecoming Date

The University Executive Committee approved the weekend of October 4 for the 2008 Homecoming.

Converting the Annual Telecommunications Credit to a Permanent Budget Allotment to Each Work Unit

Anna Kircher reviewed the eight-year history toll expenses for both local and long distance telephone usage, as well as a three-year history of university telecommunications charges and credit allocations. She plans to submit a proposal for managing telephone expenses to the University Executive Committee for consideration, including suggested allocations. This will be scheduled for the February 28 meeting. It was pointed out that local calls are not free.

Resource Chargeback Policy

Kevin O’Brien, Director of the Student Disability Resource Center, discussed the lack of funds to cover the various services provided for non-students (faculty and staff) and students participating in the over-60’s program. After discussion, it was decided to allocate additional funds for SDRC to support services for the university as a whole, with chargebacks being instituted for non-state users. Kevin will work with Carol Terry in the preparation of an annual budget for University Executive Committee consideration.

Service Animal Policy

Kevin O’Brien reviewed a draft revision of the HSU Service Animal Policy which clarifies the policy and includes a registration procedure through the Student Disability Resource Center. A final draft will be presented to the University Executive Committee for approval at a later date. It was recommended that Human Resources be contacted to determine if this revised policy, which is campuswide, would represent a change in working conditions for any of the bargaining units.

Enrollment Target – CSU Mandates

Mike Reilly, Associate Vice President for Enrollment Management, reviewed the CSU mandate prohibiting the acceptance of 2008-09 applications beyond February 1, with some exceptions. He indicated that HSU would not be penalized by the Chancellor’s office if it doesn’t meet its enrollment target of 7034. Implications for HSU as well as strategies for managing enrollment and scheduling courses with a declining budget were discussed. It was suggested that the Senate Educational Policies Committee be asked to review HSU’s add/drop and repeating courses policies prior to the end of the current semester. Vice President Butler was asked to review the current fee structure for the Over 60’s program and present a proposal for University Executive Committee consideration in approximately a month.