University Executive Committee Meeting Notes

March 1, 2007

Rollin Richmond

Rick Vrem

Tim Moxon (for Carl Coffey)

Steve Butler

Rob Gunsalus

Anna Kircher

Denice Helwig

Saeed Mortazavi

Patty Lindley, Staff Support

Guests:

Ken Ayoob

Ken Fulgham

AASCU Hispanic Review Team

Other Reports

Provost Vrem reported:

  • the two WASC theme subcommittees will be making presentations to the campus community this semester.
  • the University Budget Committee is continuing their deliberations, with their next meeting scheduled for March 2.

Vice President Gunsalus reported:

  • the Advancement Foundation Board of Directors recently met, as well as the Finance Committee, with encouraging reports being submitted. The endowment, as of 12/31/06, is over $15 million. Action was taken to increase the distribution amount from 3.5% to 4.0% beginning in 2007/08. It was suggested in the University Executive Committee meeting that financial reports be posted on Advancement’s web site.
  • that the University’s annual giving procedure will be modified, with a more coordinated approach for initiating fundraising appeals.

Senate Chair Mortazavi reported:

  • that the University Budget Committee anticipates finalizing their recommendations by March 20.
  • the Senate will be taking action on two resolutions related to the RTP process and term limits for senators.

Anna Kircher reported:

  • that her area is busy conducting MPP searches, with candidates scheduled for campus visits.
  • that Michael Penney has accepted another career opportunity and will be leaving HSU.
  • that while the Chancellor's Office has determined the CSU campuses are not subject to CALEA (Communications Assistance to Law Enforcement Act) requirements because our networks are considered to be "private" by the law's criteria, the Chancellor's office has nevertheless decided that all campuses are required to purchase the equipment which would allow law enforcement to easily tap into and monitor our networks; the expected cost will be approximately $10,000 and shall be borne by each local campus.

Vice President Butler reported:

  • that if the men’s basketball team wins their final two games, HSU will host the NCAA Division II West Region Championship games.
  • the AASCU (American Association of State Colleges and Universities) Hispanic Review Team is visiting HSU on March 1 and 2.
  • the HSU Athletic Auction is taking place on March 31 – proceeds provide funds for student scholarships.
  • the Outstanding Student Awards ceremony is taking place on April 23, 2:00-4:00.

Tim Moxon reported:

  • the Behavioral and Social Science Building project will not be completed by the contract deadline, however will be done in time for fall semester use.
  • the Forbes Renovation project is on schedule and proceeding smoothly. It was suggested by Ken Fulgham that the University Center consider purchasing the West Gym for recreational use, rather than removing it.
  • the student housing project will be discussed by the CSU Board of Trustees in mid-March.
  • architects are preparing plans for the Harry Griffith Hall renovation, which is expected to be completed prior to Spring 2008.

AASCU Hispanic Review Team

Six members of the AASCU Hispanic Review Team shared the purpose of their HSU visit.

Enrollment Management Advisory Committee (EMAC) – Mid-year Report

Ken Ayoob reviewed the EMAC report, noting they will be addressing financial aid issues this semester, following up with recommendations.

As a result of the University Executive Committee discussion, it was decided that:

  • a group, headed by Jena Burges, to include the following (or representatives): Hillary Dashiell, Mike Reilly, Anna Kircher, Rick Vrem, Steve Butler, and a department chair representative and plant operations representative will review Schedule 25 capabilities which would result in fewer scheduling conflicts, as well as the enforcement of the 50% outside of primetime class scheduling. A report will be presented to the University Executive Committee in early April.
  • Tim Moxon noted that resources may be better managed with a reduction in fixed costs by scheduling classrooms more efficiently (i.e. scheduling evening classes in the same building)
  • Jena Burges and Rick Vrem will provide an update to the University Executive Committee in mid-April regarding the process/restrictions relating to offering 4-unit courses.
  • Nancy Hurlbut will be invited to a University Executive Committee meeting during the next few months to provide a progress update relating to distance education courses.
  • During March, President Richmond and Vice President Gunsalus will discuss proposals for implementing (budgetarily and proposed guidelines) for implementing recommendation #1 (centralizing/standardizing the look and content of outreach materials, both printed and web based).
  • The EMAC recommendations will be placed on the University Executive Committee agenda on a monthly basis.