University Executive Committee Meeting Notes
July 3, 2008

Rollin Richmond
Ken Ayoob
Steve Butler
Carl Coffey
Rob Gunsalus
Denice Helwig
Jim Howard
Anna Kircher
Claire Knox
Bob Snyder
Carol Terry
Ray Wang
Patty Lindley, Staff Support

Guest:
Colleen Mullery

President’s Report

President Richmond:

He reported on some of the topics discussed at the June 22-25 CSU Executive Council Retreat:

  • Technology Steering Committee – President Richmond is being added to this group
    Academic Technology - the System is considering the development of a common learning management system (like Moodle or Blackboard). They discussed a system-wide institute for teaching and learning programs, as well as issues related to distance learning. It is anticipated that the CSU Executive Council will provide specific direction regarding online learning at their August meeting.
  • CMS overview, including the consolidation of data base types (there are more than 500 different types within the CSU) and the reduction of campus-level modifications of CMS (there are more than 1400 modifications system-wide).
  • Information Technology Advisory Committee (ITAC) report including duplication of data base information at another campus (redundant site as a backup for emergency purposes), green computing, student email outsourcing, and identity management. An information security policy is expected from the Chancellor’s office this fall.
  • Just for the Kids data (http://www.just4kids.org/en/jftk/) presented by Jim Lanich, President, California Business for Education Excellence. President Richmond plans to invite Mr. Lanich to visit.
  • California Forward presentation by Bill Hauck (http://www.californiaforward.com/)
  • STEM (Science, Technology, Engineering and Mathematics) degrees and the need to increase the number of teachers in these fields in order to meet workforce needs.
  • Efficiency – presentation by Katie Haycock from The Education Trust (http://www2.edtrust.org/edtrust/about+the+ed+trust) which included comparison data on student related expenditures.
  • Energy Sustainability and Conservation
  • Outreach to Underserved Students – President Richmond asked Vice Presidents Snyder and Butler to discuss HSU’s Early Assessment (EAP) Program and its relationship to the TRIO programs.
  • Grievance Issues – Vice President Butler noted that it would be helpful for supervisors to receive training each year (including updated information about the specific union contracts).
  • Budget

Summary from Academic Council Retreat

Provost Snyder reported on some of the items discussed at the recent Provost’s retreat, including the Access to Excellence (systemwide strategic plan) and its eight specific areas of discussion. The CSU will seek to expand the number of graduates to meet workforce needs.

Budget Update

Carol Terry distributed budget information as of June 2008 (which includes CMS expenses). It was noted that anticipated roll-forward projections include the integration of miscellaneous trust funds (which results in the total not being comparable to last year).

Carol reported that for the first time, Financial Aid is preparing to electronically disburse financial aid to students starting in the fall semester.

University Background Check Policy

Carol Terry and Colleen Mullery discussed a proposed fingerprinting policy and possible options. It was requested that they, along with Tammy Curtis from Human Resources, submit a proposal to the University Executive Committee at a future meeting for their action.

Wireless Device Policy

This item will be discussed at the July 10 meeting.