Information regarding immigration can change at any time. This section is intended to provide a quick overview. Please remember to check the United States Citizenship & Immigration Services (www.uscis.gov) and the United States Immigration & Custom Enforcement (www.ice.gov) websites for the latest information. At the International Programs Office, we will assist you as much as possible, but it is ultimately your responsibility to obtain the necessary information.
Below are the steps to apply for an F-1 or J-1 visa. For the latest information on required documents, fees, and making an appointment for an interview, visit the website for the U.S. embassy or consulate where you will apply for a student visa. For a list of U.S. embassies and consulates, go to here.
Note: Canadian citizens do not need to apply for a visa but do need to bring their I-20 or DS 2019 when entering the U.S.
The visa processing time varies depends on several factors. Please apply well in advance of your planned departure date.
You can enter the U.S. up to 30 days prior to the first day of classes, as stated on your I-20 or DS-2019. When you arrive in the U.S., you will be asked to provide the immigration official at the port of entry with your:
International students must report to the designated school official (DSO) upon their arrival HSU. A DSO is an authorized university employee who deals with immigration matters for international students. Most likely, your DSO will be the person who admitted you to HSU and sent you the I-20 or DS-2019 form. Please meet with your DSO within 10 days of arrival so you can be properly registered in the SEVIS system. Make an appointment at the Academic Information & Referral (AIR) Center, first floor of the Student Business Services (SBS) building, in person or by calling 826-4101.
The following are immigration-related documents you will need during your studies in the U.S. Once you are here, we ask you to bring the following documents to the International Programs Office (IPO). We will make copies, keeping one copy and giving you the other for your records. Always keep the original in a safe place. You will also need to take these documents when you have your first appointment with your DSO (see the preceding paragraph in this section of the handbook, Once You Arrive at HSU).
Humboldt County welcomes you! You may find yourself lost in the new environment, but do not worry. People in this area are very welcoming and friendly and will help you if you do not know where to go.
You will probably fly into the area on a plane. The Arcata/Eureka Airport (airport code: ACV) is a 15-minute drive north of Arcata, where HSU is located. From the airport, you can use the shuttle service to get to your lodging. You can make a reservation online or by calling +1-707-839-4186.
You may decide to take the bus from San Francisco. It is about a 7-hour ride and the road may be very curvy in some spots. There are two bus companies that operate between San Francisco and Arcata. For more information and to purchase your ticket, visit the Greyhound website or the Amtrak website.
The Campus Residence Halls (or dorms) open on 18 August 2009 at 09:00. If you have been admitted to live in the residence halls, you will check in at the Housing Office (08:00 to 17:00, Monday - Friday) or at the Information Desk (weekends or after 16:00), both located in the Jolly Giant Commons (more commonly known as the “J” building). The information desk is open until 01:00. For more information, please visit the Housing & Dining website.
If you do not have a place to stay yet, or if you are arriving late at night, you may need to find lodging in town. Please go here for a list of hotels, motels, and bed and breakfast (B & B) accommodations in Arcata and surrounding towns. Some of the hotels, motels, and B & B’s in Arcata are within walking distance of HSU. Please go here and enter Arcata, CA 95521 to access a map of Arcata and determine the distance (and possible routes) from your lodging to HSU. A couple possibilities close to HSU are:
We require all new international students to attend orientation, since it gives you a great start at HSU. At orientation, you will receive information about campus resources, the local community, academic advising, etc. You will meet staff, faculty, and other international students. During orientation, you will take the English Placement Test (EPT) and Entry Level Mathematics (ELM) test, which will determine your eligibility for enrollment in specific courses (http://studentaffairs.humboldt.edu/testing/elm_ept_exam.php). As part of orientation, you will also be given access to immediately register for classes. Please arrive early to attend orientation. For more information and the schedule for fall 2009 orientation, see the Orientation section of this handbook.
All new international students are required to report to the designated school official (DSO) within the first 10 days of their arrival. This important procedure ensures you are registered in the Student and Exchange Visitor Information System (SEVIS). Make an appointment with your DSO at the Academic Information & Referral (AIR) Center located on the first floor of the Student Business Services building) by calling 826-4101, or in person. Your DSO is usually the person who sent your letter of admission and I-20 or DS-2019. Take your passport (with your visa and I-94) and I-20 or DS-2019 to the appointment.
The International Programs Office (IPO) is located in Siemens Hall, Room 129. Siemens Hall is across from the front entrance to the Library. The International Programs Office has kind, dedicated staff who help international students with their needs. Please come by during the first few weeks of classes so we can get to know each other. Also, we ask you to turn in a copy of your passport, I-20 or DS-2019, I-94, and visa when you arrive (you can use the copy machine at the office) and fill out an Emergency Release and Contacts form and a photo release. Remember, the IPO staff is there for YOU and you are welcome to visit at any time.
Campus maps.
Please go here for a campus map and a list of campus buildings and their abbreviations, e.g., SH = Siemens Hall.
Map of Arcata.
We require all international students to attend orientation, since it helps you settle in and get started at HSU. During orientation, you will be provided with information about campus resources, the local community, academic advising, etc. You’ll also have opportunities to meet staff and faculty and connect with other international students. Most importantly, you will take required exams and gain access to the Student Center for registration.
Fall 2009 Semester: Prepare for Your Arrival at HSU
We will send you email messages with the following information, but it is very important that you prepare in advance for your arrival at HSU.
New International Undergraduate Students: Please make sure you arrive by 18 August so you’re ready to start orientation on 19 August. Orientation will take place on 19, 20, and 21 August. You need to enroll in the Humboldt Orientation Program (HOP).
You are a new international undergraduate student if you:
International Undergraduate Transfer Students (within the USA): Please make sure you arrive by 18 August so you’re ready to start orientation on 19 August. You need to enroll in the Humboldt Orientation Program (HOP).
You are an international undergraduate transfer student if you:
International Graduate Students: Graduate students should attend our orientation on 21 August. Graduate students are welcome to attend our orientation on 19 and 20 August but may be attending department orientations. Please let us know by email, if you will be here for our orientation.
Placement Tests
Some of you will need to take placement tests for English and math. Please see your admission letter for information on whether you are required to take these placement tests. If you need placement tests, please sign up by going here.
Please check the Testing Center website for the testing location. We will help you find the testing location during orientation.
Fees: If you need to take one or both placement tests, you will need to pay the exact amounts for each test.
If you already have a U.S. checking account, you should write checks for the amounts due. You can write one check for $36 to ETS for both tests. You will need to write a separate check for $10 to HSU.
If you do not yet have a U.S. checking account, you will need to pay in cash (U.S. dollars) in the exact amounts noted above. You will need to pay $36 to ETS and $10 to HSU. The Testing Center will not be able to provide change, so you will need to pay the exact amounts.
Housing
If you have not made housing arrangements, please do so as soon as possible, since both on-campus and off-campus housing fill up very quickly.
On-Campus: If you want to live in the residence halls (on-campus housing), please apply as soon as possible. The residence halls fill up quickly. You can apply for housing before you are accepted as a student. As soon as you are accepted, you will be assigned housing on a space-available basis.
Off-Campus: If you will live off campus, please note that it is very difficult to find housing in August. Most places require a deposit and a co-signer. Some are unfurnished. You should make arrangements for housing before you arrive in Humboldt.
For more information on housing, please visit http://www.humboldt.edu/~housing and see the Housing section in this handbook.
Immunizations
Required: You are required to have been immunized (vaccinated) against measles to study at Humboldt State University. You must show proof of two doses of vaccine after age one.
If you have been immunized against measles in your home country (or elsewhere), please bring proof of immunization. If your immunization record is in a language other than English, it must be translated into English.
Through the Student Health Center can provide these vaccines, they must do so at cost (approximately US $45). As the Student Health Center does not bill insurance companies, it is best if you receive immunizations from your own doctor—where insurance can be billed and where the fee may be lower.
Recommended: The following immunizations (vaccinations) are not currently required but are recommended for all students.
Through the Student Health Center can provide these vaccines, they must do so at cost (fee varies from US $35 to $130, depending on the vaccine). As the Student Health Center does not bill insurance, it is best if you receive immunizations from your own doctor—where insurance can be billed and where the fee may be lower. Public Health also provides vaccines at low cost, especially for those students less than 19 years of age.
Please go here for more information on immunizations. You can also stop by the Student Health Center, located near the Library Circle, or call 826-3146.
The orientation schedule for fall 2009—for 19 through 21 August—has not yet been finalized; however, it will be similar to the schedule for fall 2008 (see below). Some of the optional activities will be different, and some of the mandatory activities may occur on different days or at different times.
You will register for classes online through HSU’s Student Center. You can use any computer, located on or off campus, with access to the Internet. For your first semester at HSU, you will obtain access to the Student Center and register for classes during orientation. For subsequent semesters, you will need to watch for announcements about registration. See Academic calendars for the registration dates.
Registration generally starts in November for the spring semester and in April for the fall semester. For more information about registration, go here.
You may sometimes see a hold on your account. This means something is preventing you from registering. Typical holds are for: failure to pay fees; unpaid library fines; lack of health insurance; or failure to submit your immunization record. You need to clear any holds before you can register.
You are required to have been immunized (vaccinated) against measles to study at Humboldt State University. You must show proof of two doses of vaccine after age one.
If you have been immunized against measles in your home country (or elsewhere), please bring proof of immunization. If your immunization record is in a language other than English, it must be translated into English.
Though the Student Health Center can provide these vaccines, they must do so at cost (approximately US $45). As the Student Health Center does not bill insurance companies, it is best if you receive immunizations from your own doctor—where insurance can be billed and where the fee may be lower.
For more information on immunizations, please see the Orientation section of this handbook and visit here. You can also stop by the Student Health Center, located near the Library Circle, or call 826-3146.
International students must pay both the registration fees and nonresident (out-of-state) tuition each semester. The registration fees include: student body; facilities; instructionally-related activities; student health; computer lab; and other course-related fees. Once you register for classes, you will receive an email from Financial Services with a bill attached.
You can pay the fees in person at the Cashier’s Office, located on the second floor of the Student Business Services (SBS) building, by check, debit card, or cash. You can pay online using your credit card (MasterCard, American Express, or Discover) through the Student Center; however, please note that you will be charged a 2.9% fee of the amount paid. Note: Visa credit cards are not currently accepted by the California State University System.
Please be attentive to fee deadlines. See the Academic Deadlines calendar.
Please see the Advising & Academic Regulations section of this handbook regarding adding or dropping courses.
The following information (subject to change) is based on the HSU catalog and is mainly for undergraduate students. For additional information for graduate students, please see the “Planning Your Master’s Degree” section in the HSU catalog. You can access the catalog or purchase a copy at the HSU Bookstore.
For the latest information, contact the Academic Information and Referral (AIR) Center (see below).
For questions regarding registration, records and transcripts, and other academic regulations, contact the Academic Information and Referral Center (AIR Center), located in the Student Business Services Building, Room 133, phone 826-4101. The AIR Center provides:
Please visit here for a list of downloadable/printable forms. You can obtain major and minor contracts from the appropriate departments.
If you need further advice about planning your degree at HSU, you may visit the Advising Center, located in the Student Business Services Building, Room 295. Walk-ins are generally welcome, but you can call 826-5224 to make an appointment. The Advising Center can help you develop strategies to successfully complete your degree requirements, particularly general education courses.
For questions specific to your major, contact your major (or academic) adviser. You will meet with your academic advisor during orientation and at the beginning of each semester thereafter. If you do not know who your major advisor is, contact your major department. You can access the directory of departments. Please remember that seeing your advisor each semester is mandatory, since you need her/his approval before you can register for classes for the next semester.
If you have a double major, please see your major advisor for each major. Unless you request a change through the AIR Center, your primary academic advisor will be the advisor for the major you first declared. A double major is optional. According to the Registrar’s Office:
Students may earn a bachelor’s degree with two majors by completing the requirements for both programs. Although both majors appear on the permanent record, the student receives one degree. For information on pursuing two degrees, please see Second Bachelor’s Degree under Academic Policies.
For questions about your minor, contact your minor advisor. A minor is optional.
The HSU Catalog has good information on planning your degree at HSU. You can access the catalog or purchase a copy at the HSU Bookstore. Before you go to the above resources for academic advising, map out your plan for completing required courses according to the “Planning Your Degree” section of the catalog.
Students are expected to maintain a minimum grade point average (GPA) of 2.0 (3.0 for graduate students) and make satisfactory progress toward completion of their degrees. If a student’s GPA falls below the minimum GPA, she/he will be placed on academic probation and will be academically disqualified, which means the student may be excluded from the university for up to one year and may not be allowed to register without formal readmission to the university. For international students, the consequences can be very serious. Academic disqualification leads to an “out of status” designation because full-time enrollment cannot be maintained. If you are not doing well in school and your GPA is getting low, you need to take appropriate action to improve your GPA; consult with Advising Center staff and use campus resources such as the Learning Center. (Please see the Campus Resources section of this handbook for more information.)
Please see the Registration section of this handbook.
Students are responsible for adding or dropping courses. Even if you fail to attend a class or stop attending, you will not be dropped automatically. It’s important to add or drop classes through the Student Center before the deadlines.
Students may add courses during the first four weeks of instruction. During the first week, you can add open (unrestricted) classes without prior approval. Instructor approval is required to enroll in closed/full (restricted) classes or any class after the first week of instruction. When your instructor grants approval, she/he will give you a “magic number” which allows you to get into the class. After the fourth week, approval is granted only when it is absolutely necessary for the student to take the course that semester.
Students may drop courses during the first four weeks of instruction and receive a refund (less a $27 administrative charge). After the fourth week, students may drop courses only with serious and compelling reasons, and a “W” or “withdrawal” will be recorded on your transcript. Courses cannot be dropped after the 13th week.
For deadlines to register, pay tuition and registration fees, add/drop courses, and associated fees, please see the Academic Deadlines' Calendar.
In addition to letter grading (A, B-, C+, etc.), explained in the American Education & Classroom Culture section of this handbook, some courses are graded on a credit/no-credit (CR/NC) basis. This means no letter grade is awarded; a CR (credit/pass) or NC (no credit/fail) will appear as your grade for the class. Some courses are offered as credit/no-credit only (such as activity courses and field projects). You may elect to take other courses on a CR/NC basis; for example, if you are not doing well in a class and you want to avoid having a possible low grade reflected in your GPA, you can choose the CR/NC option for that course. Remember, however, that no more than 24 units taken with the CR/NC option can count toward your bachelor’s degree, and your major courses may not be taken as CR/NC. For more information, please see information about grades and consult with your major advisor.
Once you have completed all the requirements for a degree in your major, you will be eligible for graduation and the awarding of your degree. However, this does not occur automatically. You must apply and pay the graduation fee in order to receive your degree. It is strongly recommended that you apply for graduation at least one year prior to your expected term of graduation. Applying for graduation generates a “degree check”, which lists all completed requirements and outstanding (or incomplete) requirements. The Application for Graduation form is available at the AIR Center. You can also download and print the form.
You must also take and pass the Graduation Writing Proficiency Exam (GWPE), pronounced “guippy”, in order to graduate. Plan to take the GWPE two semesters before you graduate. For more information, contact the Testing Center, House 71, 826-3611, Testing Center website.
The American education system and classroom culture may be quite different from what you are used to. Below are some of the details you should know about how things work at an American university or college.
Like most institutions in the U.S., HSU uses a credit-hour system, which means that for each credit hour (or unit), a student must attend class for a certain number of hours per week. The number of hours depends on the type of instruction:
For example, if you are enrolled in a 3-unit class with a 1-unit laboratory session, your class will meet for approximately 3 hours a week for classroom lecture/discussion plus another 2½ hours a week in the laboratory.
Aside from the time you spend in the classroom, you are expected to study at least 2 hours per week for every unit you take. This means, if you are taking 15 units, you should study at least 30 hours per week in addition to class time.
International students are required by law to be enrolled full-time, which is defined as a minimum of 12 units per semester for undergraduates and 9 units for graduates.
Universities and colleges in the United States use either the quarter system or semester system. HSU uses the semester system, which means there are two semesters (fall and spring) plus an additional session (summer) in one academic year. The summer session is short and, therefore, courses taken during this session tend to be more intensive. Those who wish to finish college early may take courses during the summer; others may go home to see their families or to work.
Each professor sets attendance rules for her/his class for the term. Regular attendance is usually a very important part of earning credit for the course. If you miss too many classes, you may fail the course even if you are doing well on the assignments.
Attendance is especially important during the first week of the term, as absence during this time (unless you notify your professor in advance) can result in your seat in the class being given to another student.
At the first class meeting, your professor will hand out a syllabus, which usually contains: the course description; the schedule of topics to be covered; the dates of quizzes and exams; and, most importantly, what is expected of you as a student in the class.
In most classes, participation is an important part of earning credit for the course. Participation includes: regular attendance; attentiveness to lectures; and active participation in class discussions and activities. You may be surprised to find that students often raise their hands to ask questions and, sometimes, voice disagreement. In general, this behavior is considered appropriate and often is encouraged in the American classroom.
Being on time is also important. Arriving late for class or leaving early is considered disruptive and disrespectful. If you need to miss a class, let your professor know in advance. You will still be responsible for obtaining missed information from other classmates and completing the assignments for that class period. If you miss an exam, there may not be a make-up exam unless you have a serious reason or have notified the professor well in advance.
Students are strongly encouraged to form study groups with their classmates. Studying together motivates you and provides opportunities to help each other. You will often be assigned group projects, for which you will be expected to meet regularly to work with your group. Each member of the group is expected to contribute to the group project.
You will quite often give presentations to the class while studying in the United States. Public speaking skills are very important in the American classroom. If you haven’t had much experience in making presentations, don’t worry. The Learning Center provides resources to help you with public speaking. (Please see the Campus Resources section of this handbook for more information.) You can also practice your public speaking skills in a speech communication class, which is one of the requirements for undergraduate students.
Grades are awarded for each course at the end of the semester; for example, you may get an “A” in a course in which you excelled, and a “B” in a course in which you did well. Often a + or - symbol is added to a letter (for example, A- or B+).
The GPA is a quantitative figure representing a student’s accumulated grades and reflects a student’s overall academic standing. Each letter grade is assigned a number of points: A=4 points, B=3, C=2, D=1, and F=0. The GPA is calculated by multiplying the unit value of the course (typically 3-4 units per course) by the grade points, adding the total grade points, and dividing it by the total number of courses. Sounds complicated, doesn’t it? Your GPA is calculated automatically; you will not be asked to calculate it on your own, but it’s good to know how the number is generated. (For more information on grading options and academic standing, please see the Advising and Academic Information section of this handbook.)
| Grading Symbols | |
|---|---|
| A | Outstanding Achievement |
| B | Very Good, Commendable Achievement |
| C | Satisfactory Achievement |
| D | Minimum Performance |
| F | Failure without Credit |
| CR | Credit |
| NC | No Credit |
| I | Incomplete |
| W | Withdrawal |
This word refers to the copying of material without making reference to its source. Plagiarizing information is considered a very serious academic offense in the United States and can be grounds for failing the class, and more seriously, expulsion from the university. When required to do research, you should be very careful to reference the source of the information you are using. Ask your professor or staff at the Learning Center for help in citing your sources correctly.
In the U.S., especially in California, student-professor relationships tend to be very casual. Students often call their professors by their first names. (Professors will tell you what they want to be called on the first day of class.) Students are encouraged to talk to their professors on a regular basis. You should take advantage of your professors’ office hours: the time when you can visit them to discuss your class performance and ask questions. Office hours are usually announced at the first class meeting and in the syllabus.
There are many campus resources available to help you succeed academically and have a healthy and enjoyable college life. As an HSU student, you are entitled to use these resources—make good use of them!
The Learning Center provides various student support services, including: one-to-one tutoring for most subject areas, upon request, for $7.50 per hour; free tutoring for small groups (3 or more students in same course with same instructor) upon request for some courses; writing assistance; ESL assistance; workshops on study and test-taking strategies; and more. The Learning Center is located in House 71 on the Library Circle. Call 826-5217 to make an appointment. For more information, visit the Learning Center Website.
The English Department provides free writing assistance at the Writing Center on a drop-in or appointment basis. The Writing Center is located in Founders Hall (FH) 205. Stop by the English Department (Founders Hall 201) to sign up for an appointment or call 826-5946 during open University Writing Center Hours to make an appointment. For more information, visit the Writing Center website.
Fee drop-in math tutoring is available at the Math Department’s Math 99 Lab (located in the Behavioral & Social Sciences building, BSS, Room 302) for students enrolled in Algebra (Math 40, 41, 42, 43/103I, 44, 45, 103, 115); Calculus for the Biological Sciences & Natural Resources (Math 105); Calculus for Business & Economics (Math 106), or Mathematics for Elementary Education (Math 308B/C); Introduction to Statistics for the Health Sciences (Stat 106); Elementary Statistics (Stat 108); or Introductory Biometrics (Biom 109). Students should register for Math 99, 2 units, at the beginning of the semester to qualify for tutoring. For more information, visit the Math 99 website.
The Advising Center is located in the Student Business Services Building (SBS), Room 295. Advisors can help you plan your degree and build strategies to successfully complete HSU requirements. Walk-ins are generally welcome, but you may also make an appointment by calling 826-5224. For more information, visit the Advising Center Website.
The HSU bookstore provides many goods and services in addition to selling textbooks. It carries: fiction and non-fiction books; school and art supplies; clothing; electronics; and food and beverages. Students can also purchase tickets for sports games and concerts. At the U.S. post office in the bookstore, students can mail letters and parcels and buy stamps. For more information, visit Bookstore Webiste.
Living on campus is a great way to meet friends and get connected at HSU. If you are interested in living on campus, you need to contact the Housing Office shortly after being accepted to HSU. The Housing website provides plenty of information about different residence hall options, special living communities, how to apply, and also links to resources for finding off-campus housing. For more information, visit the Housing Website.
Dining: Campus dining services are available to students who live on and off campus. Students have a variety of choices when it comes to eating on campus, and there are several locations where you can dine or buy snacks. Students have the option to purchase meal plans with which they can buy food at the dining hall or other locations on campus, using “J” points, instead of by cash. For more information, visit the Dining Website.
At the Career Center, the counselors will assist you with creating your resume, applying for a job or internship, getting an interview, etc. The Career Center also has resources for job and internship opportunities. Drop by and explore the possibilities! For more information, visit the Career Center Website.
There are more than 200 official clubs at HSU. Joining a club (or clubs) will give you a chance to meet other students with the same interests and help you get the most out of your college experience. You may even gain leadership experience as well as teamwork and organizational skills. Learn about existing clubs from the Clubs Directory.
This office informs students about outdoor and indoor recreational activities. For example, through Center Activities, you can register for a weekend kayaking or surfing class or a backpacking trip at a reasonable cost. In addition to outdoor adventures, dance, martial arts, and music lessons are available. Center Activities is located in the University Center. For more information, go to the Center Activities Website.
HSU’s newly-constructed Student Recreation Center includes: a fully-equipped fitness center (gym); a climbing wall; and an indoor field space. Currently-enrolled students have free access to these facilities. For more information, go to the Student Recreation Center.
Currently-enrolled students have free access to the swimming pool, located in the Forbes Complex. For the schedule of hours, visit the Swimming Pool Website.
Center Arts invites famous musicians and dancers from all over the country to HSU, and students can see their performances for reasonable prices. For more information, visit the Center Arts Website.
The Multicultural Center (MCC) is home to clubs, organizations, and programs that celebrate and honor cultural diversity. It holds various events throughout the year to appreciate the diverse cultures people bring to HSU. International students are welcome at the MCC, and are encouraged to join a club such as the Global Connections Club, which aims to build bridges and share cultures with students of diverse backgrounds. The MCC is located in House 55, next to the Library. For more information, visit the MCC Website.
Humboldt’s beautiful nature owes much to its unique climate. Arcata gets a significant amount of rain (especially in winter) and frequent fog in summer, both of which are key to the growth of redwood trees. Most of the rainfall is experienced in the months of October through April. We have cool summers, though we also have gloriously sunny days once the fog clears. Because of its close proximity to the ocean, Arcata experiences moderate temperatures throughout the year—no extremely hot or cold days. In winter, high temperatures average in the mid 50’s Fahrenheit (10 to 12 ºC) with low temperatures in the low 40’s (4 to 6 ºC). In summer, the average high is in the low 60’s (15 to 16 ºC) and the average low is in the low 50’s (10 to 11ºC) (source: Wikipedia). It rarely snows in Arcata, although we experience some frost on cold winter days.
For more information about current conditions and forecasts, see the National Weather Service webiste.
The most likely natural disasters are earthquakes and tsunamis. California is a seismically-active state and many areas are prone to occasional, relatively small earthquakes. In winter, rainstorms sometimes hit the area, but damage is usually minimal. For more information about natural hazards, go to the U.S. Geological Survey.
See the guidelines below for what to do in case of an earthquake. For more information about how to be prepared, what to do during and after an earthquake, visit the State of California Department of Conservation website.
During an earthquake (source: State of California Department of Conservation website)
Although all international students are required to show proof of sufficient funding at the time they apply to HSU, they sometimes want to earn extra pocket money. Current, matriculated (degree-seeking) HSU students may legally work on campus while they are in the United States (see below). F-1 students studying for a degree at HSU may complete a year of Optional Practical Training (OPT) while studying or after graduating (see below).
You must have a social security number (SSN) to be employed (except in cases like the internship mentioned below, for which you would receive a fee waiver instead of a wage or salary). Since regulations have become stricter in recent years, it is more difficult for international students to obtain a social security number. Normally, you must have an offer of employment before you can apply for an SSN. Once you find employment, your prospective employer will write a letter offering employment.
You must take the letter from your prospective employer to your designated school official (DSO) at the AIR Center (826-4101) since she/he needs to verify whether you are eligible to work. If you are eligible for employment, your DSO will generate an eligibility letter. Then you can go to the local Social Security Administration (SSA) office to apply for an SSN and social security card.
How to Apply for a Social Security Number: Guidelines for Matriculated International Students (Registrar’s Office Guidelines, 9/05)
Details about procedures for getting a social security number are on the SEVIS website (click on Students/Exchange Visitors – International Students, then search for Getting A Social Security Number) and the Social Security Administration (SSA) website. F-1 visa holders go here ; J-1 visa holders go here.
You should be in the U.S. more than ten days before going to the SSA office to apply for a social security number so that data from the port-of-entry has a chance to be entered in the SSA computer system. SSA will also verify your status and eligibility to get a social security number by checking information in the SEVIS/SAVE systems, so you must check in with your DSO to be sure your information is in those systems at least 48 hours prior to going to the SSA office.
Employment—the written offer of employment—is mandatory for eligibility for a social security number.
The following items are required to apply for a social security number:
Once you have read and completed the SS-5 and gathered the documents listed above, take them to the local SSA office. The local office is located at:
Social Security Administration
3144 Broadway
Eureka, CA 95501
Office hours are 09:00 to 16:00 Monday-Friday. The local phone number is 445-9610. For general information and services or to schedule an appointment, call 800-772-1213 between 07:00 and 19:00.
Once the application process is complete, you will be given a receipt for a social security number. The actual card will be mailed to you. It can take up to four weeks for the process to be completed.
When you receive the social security card, bring it (or a copy) to the Registrar’s Office so that your records can be updated.
Please contact the Social Security Administration directly if you need a replacement social security card.
HSU students in lawful F-1 status and in good academic standing may work part-time (up to 20 hours per week) on campus during the regular terms and full-time (up to 40 hours per week) on campus when school is not in session (e.g., during the summer vacation). The same rule applies to J-1 students, but they must have approval to work from their program sponsor. F-1 and J-1 students must still complete a full course of study and should be careful that employment does not interfere with their studies. It is not advisable to seek employment during your first semester.
Your paycheck must be issued by Humboldt State University. You are not considered to be working on campus if you are paid by a private individual rather than by the university.
Some places where you could work are: HSU Housing & Dining Services, the Bookstore, the Library, and the Tutoring Center. Graduate students may be able to get assistantship positions in their academic departments. Jobs on campus are often very competitive. Do not expect to earn enough money to cover all your living expenses.
Students in lawful F-1 status who have been enrolled for one year at HSU may qualify for available internship positions. Responsibilities vary by position, but all interns receive a waiver for a portion of their nonresident tuition in return for the hours they work. Available positions for the upcoming semester are announced via email near the end of the current semester, and eligible students are invited to apply.
International students who have been faced with unforeseen economic hardship may be eligible to receive work authorization for off-campus employment. The authorization is granted by the Bureau of U.S. Citizenship and Immigration Services (USCIS), and students must show proof of financial difficulties caused by unexpected circumstances beyond their control. If you are in need of this type of employment, consult with your designated school official (DSO) at the AIR Center (826-4101). Never work off campus without authorization since it is against the law and can result in deportation.
Students in lawful F-1 status are eligible for 12 months of optional practical training (OPT) per degree. This allows you to work in a field related to your major before (pre-completion OPT) or after (post-completion OPT) graduation. Pre-completion OPT students may work part-time (up to 20 hours per week).
For more information about OPT and how to apply, please consult with your DSO in the AIR Center (826-4101).
This information may change at any time. For the latest information, visit here.
International students who earn a certain amount of income (wages) may be obligated to file federal and/or state taxes. If you did not earn any income, you do not have to file taxes. For example, in 2009 you would file for the calendar year 2008. If you worked on campus and had taxes withheld, you would likely receive a refund of all withheld taxes.
To “file” taxes means completing and sending the appropriate forms to the Internal Revenue Service (IRS) and/or the state taxing authority (Franchise Tax Board or FTB in California). You will receive a notice by email regarding tax filing from Ward Angles in the Office of Extended Education in January or February. Both federal and state taxes must be filed (forms received by the IRS and/or FTB) by 15 April.
Nonresident aliens who are required to file taxes use 1040NR or 1040NR-EZ for federal taxes and 540NR for state taxes.
To determine whether you need to file taxes, visit the following websites (as per Ward’s email):
For complicated tax-filing situations, you are advised to consult a tax preparation professional. For example, via the Internet, you may visit here.
There are many other services you can find via the IRS and the FTB websites. Please note, Humboldt State University does not endorse or recommend any particular tax assistance providers, but has supplied the above link as a convenience to students. There may be a fee charged for using the services of any tax assistance provider.
Please note: Most U.S. Post Offices (and some libraries) have IRS and California tax publications, forms, and instructions available at no cost.
If you have questions about filing taxes, you may contact Ward Angles in the Office of Extended Education, Student Business Services (SBS) 211, 826-3732. Please understand that Ward is not a tax specialist and can only direct you to other resources.
International students may be interested in living in the residence halls (dorms) on campus, especially during their first year at HSU. Living on campus with other students will give you opportunities to make friends and get connected with the campus community.
There are many different types of accommodation available: single and double rooms; suites; single-sex or coed; with or without kitchen; etc. You may choose to eat in the dining hall or to cook on your own if you have a room with a kitchen. There are also special living communities intended to connect students with similar interests. For example, the International Living Community houses a large number of international students and domestic students who want to become friends and learn about each other’s cultures.
On-campus housing is extremely competitive; if you wish to live on campus, please submit your application as soon as possible. Applying is easy and does not obligate you to live on campus. You do NOT need to be admitted to the university to apply for on-campus housing. For more information about on-campus housing and how to apply, go to the Housing website.
Once you are used to the area, or if you prefer more independent living, you may be interested in living off campus. Types of off-campus housing include: apartments; shared houses; and homestays. The cost of living off-campus varies but is generally between $400 and $600, including utilities (such as water, gas, and electricity). Sharing with a roommate will save you money and may help you more easily get accustomed to the American lifestyle.
Like on-campus housing, apartments off campus fill up very quickly. Be sure to make arrangements in advance. Here are some useful links for finding off-campus housing (more information can be found at Housing website):
The residence halls on campus are furnished with a bed, desk, chair, dresser, and wastebasket. You will, however, need to bring or buy your own bedding such as bed sheets, blankets, and pillows. If you choose to live off campus, your room/apartment will most likely be unfurnished. Because you will only be here for a limited time, we suggest that you look for second-hand (used) furniture first. Here are some places where you can get furniture:
If you live off campus, you may need to pay for utilities. Water and garbage are generally included in the rent. You will probably be asked to pay for gas and electricity. If you use a landline telephone and/or the Internet, you will most likely need to pay for those as well. AT&T is the largest telephone/Internet/wireless service provider in the U.S. The Pacific Gas and Electricity Company, or PG&E is a major natural gas and electricity provider in northern California. Please visit their websites to learn how to apply for these services.
If you live off campus and your apartment (or house) has cable or satellite television, you may need to pay for that service. If you have cable service, you may be able to get cheaper rate by paying for television and Internet services as a “bundle”. For more information about cable service, go here. For more information about satellite TV, go here or here.
During your stay in the United States, you will be asked to show a form of identification (ID) on many different occasions, e.g., when shopping, banking, at school, etc. It is good to always carry some form of ID.
When you first arrive in the U.S., you may need to use your passport often (e.g., opening a bank account, getting an apartment, etc.), since it may be the only form of identification you will have available. It is not ideal to carry your passport all the time; we advise you to get an alternate form of identification.
During orientation, you will have your picture taken in the Library lobby for your student ID card. You will need this ID card when you pay your tuition, ride the bus, check out books from the Library, get into your dorm room, pay for food using a meal plan, etc. All students must have an ID card with a current registration validation sticker (a sticker you receive after you pay your tuition each semester).
The cost of your ID card is included in the registration fees for your first semester at HSU. There is a $5.00 replacement fee if your HSU ID Card is lost or stolen. Pay the fee at the Cashier’s Office, on the second floor of the Student Business Services (SBS) building. You must present the receipt at the Library when you have your picture taken for your replacement ID.
International students are not required to have a social security number (SSN) unless they intend to work while they are in the U.S. Since regulations have become stricter in recent years, it has become difficult for international students to obtain a social security number. You must have an offer of legal employment before you can apply for an SSN (see the Employment section of this handbook). If you do have a social security number, we recommend that you carry your social security card only when necessary and that you keep it in a safe place. For more information on applying for a SSN, go to the Social Security website.
It is useful to have a driver’s license or California State ID to carry instead of your passport since either one is relatively easy to replace in case of loss. A driver’s license is the most commonly-used form of ID and is more widely accepted than a student ID. A state ID serves as an alternative to a driver’s license for those who do not drive. You can apply for both at the Department of Motor Vehicles (DMV) in Eureka. You will be asked to provide a social security number (SSN) when you apply for a driver’s license or state ID. If, however, you do not qualify for an SSN (e.g., not employed), the Social Security Administration (SSA) office can issue a “denial letter” (Form SSA-L676) explaining your situation. You will take this with you to the DMV when you apply for a driver’s license or state ID. For information about how to apply for a California driver’s license or state ID, visit the DMV website. For more information about driving in the U.S., please visit here.
You may drive in California if you have a valid (unexpired) driver’s license from the country in which you are a resident. If, however, you want to rent or purchase a car, it is strongly recommended that you apply for a California driver’s license since most insurance companies will not provide coverage unless you have a valid California driver’s license.
From U.S. Government website: If you intend to drive in the United States, “you must obtain an international driver’s permit (IDP) from your home country before coming to the U.S. The IDP verifies that you hold a valid license in your home country and serves as a translation of your driver’s license into 10 languages. It is your foreign driver’s license (translated on the IDP) that allows you to drive in the United States." Please note that the IDP is not recognized as a valid driver’s license by the State of California.
International students are required to have adequate insurance while attending HSU. Accordingly, you will automatically be enrolled in the California State University (CSU) HealthLink plan, which is comprehensive medical insurance coverage that has been vetted by the CSU system. The CSU HealthLink plan meets or exceeds minimum requirements for coverage. The cost for this insurance plan is included in your university-assessed fees each term. You may see the HealthLink plan details by visiting the website. You can download the plan brochure, or you can obtain a copy from the HSU International Programs Office, SH 129, or the Office of Extended Education (OEE), SBS 211.
For more information, please contact the OEE, SBS 211, in person or by calling 707-826-3731.
If you already have another medical insurance plan that you would like to use while you are attending classes at Humboldt State University, you must prove that it satisfies the required coverage, which is specified on the Petition to Approve Alternative Insurance Form.
Please be aware of the strict timelines to submit your alternative medical insurance documentation. You must complete and submit the petition, accompanied by the required documentation from your insurance company, prior to the end of the second week of classes. If you fail to meet the timelines specified, or if your insurance plan does not meet the required coverage, you may automatically be enrolled in the CSU HealthLink plan and assessed the fees accordingly.
For more information, please contact the OEE, SBS 211, in person or by calling 707-826-3731.
For non-emergency medical needs, students are encouraged to first go to the Student Health Center. If the needed services are not provided at the Health Center, you may choose to go to another provider. The OEE supplies a list of local, preferred medical providers for those who are covered by the CSU HealthLink plan. In case of emergency, call 911 from any cell, public, or campus phone to receive immediate attention.
One of the concerns you may have after you arrive is how to handle the money you will need for tuition and living expenses. This section will help you with money matters and banking.
Students are encouraged to open a bank account before the first week of classes to enable easy payment of HSU tuition and fees. There are several banks located in Arcata. Opening an account is easier than you might think; generally, you will need your passport, student ID, local and home addresses, and a small amount of money for the initial deposit. A bank teller or manager will help you choose an account and fill out the paperwork.
Once you have a bank account, additional funds can be wired (or transferred) from your home country. Check with your bank in your home country about how to wire money and associated fees.
During orientation, an optional banking session will be offered. If you would like to open an account with Bank of America, you will need to bring your passport, student ID, local address, and your money. Please see the Orientation section of this handbook for more information.
The easiest way to manage your finances is through a checking account. The money you have in your checking account is readily available for withdrawal at the bank or automated teller machines (ATMs), by using a debit card, or by writing personal checks. You will receive an ATM card, more commonly known as a debit card, and a checkbook after you open an account. You will have to pay a small fee for the checks.
When using a checking account, it is recommended that you keep your receipts for your records. Your transaction history is available either online or at the bank. Compare your transaction history (account statements) and your receipts for discrepancies. If you have a question regarding your transactions, contact your bank immediately.
While using a checking account is very convenient, you need to note its limitations. Some limitations may be: There are often high service fees in case of overdraft (negative balance on your account). Checking accounts generally have lower (or no) interest rates as compared to savings accounts (see below).
Another type of bank account is a savings account. Savings accounts are typically used when the money is not needed for short-term expenses. Savings accounts usually pay more interest than checking accounts, but the money is less accessible.
Traveler’s checks are a convenient and safe way to carry your money when traveling. They are issued by most banks and are accepted almost everywhere. Traveler’s checks come in a variety of denominations, ranging in value from $10 to $100. They are not expensive to purchase and can readily be replaced if lost or stolen. To redeem or “cash in” a traveler’s check, you need to show a form of identification, such as your passport or driver’s license.
Credit cards are widely used in the U.S. If you use a credit card, you can choose to pay later or have your bank pay on your behalf. While credit cards offer a convenient way to purchase goods and services, they are not the safest method. There are chances of fraud or identity theft. You may also end up paying high interest if you do not pay on time or do not pay your bills in full.
If your card is lost or stolen, report this immediately to the credit card company. Read your credit card contract carefully before signing an agreement and familiarize yourself with its terms and conditions.
You will see ATMs outside banks, on campus, and in shopping malls. Using an ATM, you can withdraw, deposit, or transfer funds, even when the bank is closed. There is an ATM near the entrance to the University Center on the HSU campus. When you open an account, you will be issued a debit card (ATM card) and a PIN (personal identification number), which you can use to use at most ATMs. (Some ATMs may not accept your debit card, and most ATMs that are not operated by your bank charge service fees.) You may also use your credit card at ATMs.
You can obtain a lot of helpful information and services through the HSU website. The website has links to: directories of staff, faculty, departments, and students; calendars with important dates; news and announcements; the HSU catalog; etc. You can also check your HSU email. Explore the website and you may find something new!
Via the Student Center you can: register for classes; view and print out your class schedule; view your final grades; print out unofficial transcripts; etc. During orientation, you will set your username and password to access the Student Center. Go to the Student Center website. Until August 2009, you can also access the WebReg system through the Student Center.
Students are responsible for checking their email regularly. In the United States, email is frequently used as a means of contact. At HSU, you will receive any emails about academic and immigration-related matters as well as other announcements. Email is often used for communication between professors and students.
You can register your preferred email address through the Student Center (see above). We will help you do this during orientation, or you can stop by the International Programs Office (Siemens Hall 129) for assistance. You have the option to use your HSU email address as your preferred address (you are automatically given an HSU email address before the first day of classes). You can check your HSU email through the HSU website’s WebMail.
Since we correspond with each other in a professional university environment, the International Programs Office will send all announcements to your HSU email address. In the past, we’ve sometimes had trouble getting through to hotmail, gmail, and other accounts due to security issues on campus. We want to be sure you receive all important messages. Your HSU email address will remain the same throughout your studies at HSU, and campus email will not cause security problems.
Be sure to register the email address you check most frequently as your preferred email address, or be sure to check your HSU email frequently. If, through the Student Center, you have changed your preferred email address to an address other than the HSU email address, messages sent to your HSU email address will automatically be forwarded to your preferred address. They will not be stored in your HSU WebMail account.
If you set a non-HSU email address as your preferred email address—and you change that email address—be sure to make the change in your Student Center account.
In some courses, you may use Moodle, an online service that facilitates communication between professors and students. Through Moodle, you can access class assignments and announcements and also view your grades. There is also a discussion board for talking about the course materials or group projects with your classmates. To log in to Moodle, go here.
There are a number of computer labs open to students. You can log in to the computers with your HSU username and password. If you have trouble logging in or have any technical difficulties using the computers or the Internet, contact the Help Desk—located on the first floor of the Library—at 826-HELP (826-4357). For information on the computer labs, including locations and schedules, please go here.
If you have your own laptop, you can use the wireless Internet that covers almost the entire campus. Please go here for more information.
An Internet Café will be opening on the west side of the Library lobby in mid-May 2009. The café will provide diner-style seating, snack food, hot drinks, and cold drinks (vending machines).
At HSU, the University Police Department (UPD) is open and can be reached 24 hours a day, 365 days a year. Ultimately, however, you are responsible for your own safety. Please refer to the following safety tips to protect yourself as much as possible.
United States Postal Service (USPS)
There are two locations where you can get postal services in Arcata:
The US postal code is called a ZIP code and is used as part of every mailing address. Zip codes allow the mail to travel more quickly and efficiently. A basic ZIP code has 5 digits, but an extended ZIP code has 9 digits. For example, the ZIP code for Humboldt State University can be 95521 or 95521-8299.
The United States Postal Service has a website through wich you can calculate postage, look up ZIP codes, and track packages.
Humboldt County has efficient public transportation, which is free to currently-enrolled HSU students. Students are encouraged to take advantage of this system by riding the bus rather than driving. Arcata is served by two bus systems: the Arcata-Mad River Transit System (AMRTS) and the Redwood Transit System (RTS). Eureka is served b the Eureka Transit System (ETS). Information on all three systems is available at the Humboldt Transit Authority (HTA) website.
On the HTA website, you can look up schedules and route maps and plan trips by entering your destination and departure/arrival times. When you ride the bus, you will slide your card through the scanner and may be asked to show your student ID card with a current registration sticker. You will receive a registration sticker at the beginning of each semester after you pay your fees.
Arcata is a bicycle-friendly town. Most streets have bike lanes on the far right side on which bicycles have the right of way. Because of Arcata’s small size, it is very convenient to get around town by bicycle. Bicycles can be purchased at local stores such as Target or, if you are willing to pay more, at specialty bike shops. You may also find used bicycles for sale on Craigslist or at the Bicycle Learning Center (BCC) on campus. The volunteer-run Bicycle Learning Center is located across from the Depot and provides a space where students can learn about maintaining their bicycles. For more information about the BCC, please go here.
When you ride a bike, please make sure to: regularly check your brakes; wear a helmet; use the bicycle lanes, when available; and use a light at night. For more information about bicycle rules and safety, go to the Department of Motor Vehicles webpage.
While owning a car can be convenient, it can also be very expensive. If you are thinking of purchasing a car, you should consider the associated costs, such as insurance, registration, maintenance, parking, and gas. Remember, you are required by law to register your vehicle and maintain adequate insurance coverage. For more information, visit the Department of Motor Vehicles website.
For more information about getting a driver’s license, see the ID and Driver’s License section of this handbook.
If you need temporary transportation, you may rent a car on a short-term basis. Many car rental agencies have counters at the airport, including:
Enterprise Rent-a-Car has an office in downtown Arcata at 350 I Street, (707) 826-9090 or toll-free (800) 325-8007.
You may also make a reservation online.
Note: Many car rental companies require renters to be over 21 years old and some may require a California driver’s license. Make sure to inquire at the time of reservation.
Unlike big cities where taxis are readily available at any time, you need to call to request a taxi in Arcata, and it often takes 15 to 20 minutes for it to arrive. There are two taxi (or cab) companies in the area:
For transportation to or from the Eureka/Arcata Airport, a 24-hour Door-to-Door Airporter Shuttle Service is available. Rates vary according to destination. You can make a reservation online or by calling 1-888-338-5497.
Airlines. Currently, Arcata is served by three airlines, Horizon, 800-547-9308; United, 800-241-6522; and Delta, 800-221-1212. These airlines connect Arcata with San Francisco, Los Angeles, Redding, Salt Lake City, and other cities after stopping in these cities.
Bus. There are also two bus companies that operate between Arcata and San Francisco and beyond. It is about a 7-hour ride to San Francisco. For more information, visit the Greyhound website and Amtrak website.
Here is some information (from February 2009) on the BART train service from the San Francisco International Airport to the Greyhound station in San Francisco and the Greyhound bus service from San Francisco to Arcata:
Please find below some of the acronyms (and their full names) and other terms used in this handbook. For a list of campus buildings and their abbreviations, please see here.
ACV..........Eureka/Arcata airport code
AIR Center...Academic Information and Referral Center
AMRTS........Arcata-Mad River Transit System (bus)
ATM..........Automated Teller Machine
B&B..........Bed and Breakfast
BCC..........Bicycle Learning Center
CA...........California
CR...........College of the Redwoods
CR/NC........Credit/No Credit
CSU..........California State University
DHS..........Department of Homeland Security
DMV..........Department of Motor Vehicles
DSO..........Designated School Official
EAD..........Employment Authorization Document (for post-completion OPT)
e.g..........for example (from Latin exempli gratia)
ELM..........Entry Level Mathematics (test)
EPT..........English Placement Test
ETS..........Educational Testing Service
ETS..........Eureka Transit System (bus)
Form DS-2019.Certificate of Eligibility for a J-1 student
Form I-20....Certificate of Eligibility for an F-1 student
Form I-94....Arrival-Departure Record
FTB..........Franchise Tax Board (California)
GPA..........Grade Point Average
GWPE.........Graduate Writing Proficiency Examination
HSU..........Humboldt State University
HTA..........Humboldt Transit Authority (bus)
ICE..........(United States) Immigration & Custom Enforcement
ID...........Card Identification Card
IDP..........International Driver’s Permit
i.e..........that is (from Latin id est)
IELI.........International English Language Institute
ILC..........International Living Community
IPO..........International Programs Office
IRS..........Internal Revenue Service
ITIN.........Individual Taxpayer Identification Number)
J or JGC.....Jolly Giant Commons
MCC..........Multicultural Center
NSEERS.......(U.S.) National Security Entry-Exit Registration System
OEE..........Office of Extended Education
OPT..........Optional Practical Training
PIN..........Personal Identification Number
PG&E.........Pacific Gas and Electric Company
RCL..........Reduction of the Course Load
RTS..........Redwood Transit System (bus)
SAVE VIS.....(DHS) Systematic Alien Verification for Entitlements (Program) Verification Information System
SEVIS........Student and Exchange Visitor Information System
SHC..........Student Health Center
SSA..........Social Security Administration
SSN..........Social Security Number
UPD..........University Police Department
USCIS........United States Citizenship & Immigration Services
Office of International Programs