Most of the user management in Moodle is done by the System Administrators. Student accounts are generated and enrolled in courses automatically (see the Policies section form more details). However, some user management must be done by instructors. Instructions for these tools are given below: Users, Remove Users, and Groups.

Users

Instructors can modify a user's Personal Information, as well as their role in your course. This is most often used to update students' email addresses.

From the Control Panel, click on User Management tab

• Participants - use this link to view the students and teachers in your course. You can click their name to view their full profile, login as them, send them an email, etc.
• Groups - use this link to set up, view, and manage groups in your course.
• Students - use this link to add or remove students from your course. For the first 3 weeks of the semester, students are added automatically by the Banner enrollment, after the 3rd week of classes this will stop and then you can remove students who have dropped the course.
• Teacher - use this link to add or remove teachers from your course. If you are the primary teacher, you can add other's as secondary teachers with or without editing rights, using this link.

User Roles

• Guest - allows the user to view areas of the course, but not participate in any way.
• Student - can interact with course content and participate in activities and assignments.
• Teacher with Editing Permissions - can populate a course with activities and provide learner feedback - e.g. grades, assignment comments etc.
• Teacher without Editing Permissions - can provide learner feedback only - e.g. grades, assignment comments etc.
• Course Creator - can create new courses, teach within them and assign teachers.
• Administration - can do anything and go anywhere within Moodle.

More information

Q: Why can’t I modify some of the fields?

A: Not all properties may be modified, depending on the configuration of the Moodle system and how it is integrated with the student information system. Your campus Moodle system may be integrated and that feature is disabled.

Q: What are the different roles used for?

A: Different roles allow access to different features of the Moodle system

Q: What does Available mean?

A: If Yes is selected for this question, the user will have access to the course Web site. If No is selected, the user will not be able to access the course.

Remove User

You can remove users who have dropped the course.

Note: Once the student has been removed from the course, all the data (grades, tests, discussions, etc.) will be removed too. This data cannot be retrieved.

From the Control Panel:

1. Click on the User Management from the Control Panel.
2. Click on the link Students.
3. Click on the student you wish to remove from the list on the left.
4. Click on the arrow towards the Potential students section.

More Information

Q: Why would I want to use this tool?

A: The System Administrators cannot batch remove users from courses. Therefore, students that drop your course will need to be removed form your Moodle course site using this tool.

Groups

The Groups feature allows instructors to create Groups within courses. This allows the Group members to have access to their own private Forum and Group Email.

Add Group:

1. In the Course Menu, click on the Control Panel.
2. Click on the User Management from the Control Panel.
3. Click on the Group button.
4. In the middle column, create a new group in the Add new group section.

Add Users:

1. In the Course Menu, click on the Control Panel.
2. Click on the User Management from the Control Panel.
3. Click on the Group button.
4. In the middle column, select the group you wish to add students to.
5. In the left column, select students you wish to be in this group. To add them to the selected group, push the button Add selected to group ->.

Remove Users :

1. In the Course Menu, click on the Control Panel.
2. Click on the User Management from the Control Panel.
3. Click on the Group button.
4. In the middle column, select the group you wish to remove students from.
5. In the far right column, select the students you wish to remove from the group. To remove them from the selected group, push the button Remove selected members.

Remove Group

1. In the Course Menu, click on the Control Panel.
2. Click on the User Management from the Control Panel.
3. Click on the Group button.
4. In the middle column, select the group you wish to remove. To delete the group, bush the button Remove selected group. Note: Removing a group will not delete the members of that group.

More Information

Q: Why would I use this tool?

A: This is a great tool to allow your students to work in groups. With the Moodle group tools the students can share files, discuss, email, and chat in their own private collaboration tools.

Q: Once I add a student into a group, can I move him/her into another?

A: No, you can not move the student. You would need to Remove the student and then Add him/her back into the correct group.
Note: Do not remove the student if they have participated in any of the tools (discussion, chat, or file exchange). All information connected to that student will be lost.