LISTED IN ALPHABETICAL ORDER
Change Order Request
Form (rev.3/06)
(.xls) and Change
Order Instructions
(.doc)
Computer Acquisition Form
(.doc)
Direct Payment Request
(rev. 3/06) (.xls) This form
is used to make payment directly to a vendor or reimbursement to an individual
for the following items: Accreditation, License Fees (does not include
software licenses/maintenance fees),
Memberships/Dues/ Subscriptions, Registrations, and Reimbursements over $50. Please review the
Direct Payment Request form for additional required information. Complete
the Invoice Form and return it with the Direct
Payment Request form for for all state-funded Reimbursements over $50.
Not to be used for Petty Cash Reimbursements.
Direct Payment Change Request Form
(rev. 4/05) This form is used to
make corrections to existing chartfield information on the following payment
request types: Petty Cash, Direct Payment Request, Hospitality, Guest
Lecturer/Service Provider, and Library Orders (non PeopleSoft Purchase Orders).
Send this form directly to Accounts Payable.
Enterprise Application System Access Request Form
To request access to
CMS PeopleSoft for online Requisition placement please complete this
form and then send it to Common Management
System where they will set up your parameters. You must have a Signature
Authority form on file in our office if you will be approving requisitions.
Guest Lecturer/Service
Provider (rev. 2/06)
(.xls) A Guest Lecturer/Service Provider form is to be used when an
individual is providing service as an independent contractor rather than a
University employee. A guest lecturer is an individual who speaks to a
class because of his/her expertise, is paid a flat rate, and is not the
instructor of record. A service provider is an individual who comes to the
campus to provide a specified service. For additional information, please
review
Management Letter 00-02.
Invoice Form (xls.) Must be
submitted with the Direct Payment Request for for all state-funded
Reimbursements over $50.
Office Max User/Password Information Form (xls.)
Payee Data Record -
Form STD.204 (.pdf)
(rev. 2/06)
Request for Payment of Hospitality
Expenses (rev. 12/05) (.xls) This form is designed so it can be used for reimbursement of a University employee, payment directly to a
vendor, or request for issuance of a Purchase Order. Itemized receipts/invoices
must be attached to substantiate request for reimbursement or direct payment to
vendor. In the case of issuance of a Purchase Order, please advise vendor
that an itemized invoice will be necessary if a Purchase Order is issued. Send all invoices, cash
register receipts, etc. received from the vendor to Accounts Payable with
signature approving payment, and include the Purchase Order number on each.
For reimbursement or direct pay to the vendor an
original and one copy of the request and backup information must be submitted to
the Office of Contracts and Procurement. Please
review University Management
Letter 01-01 (.doc) for additional information.
Signature Authority Form
and Update Signature Authority Form
Must be completed yearly and be on file in the Office of Contracts, Procurement
& Risk Management in
order to expend department funds. The first tab is for a new signature
form and second tab for an update form.
Sole Source/Brand Justification
(rev.
6/06) (.doc)
For purchases of commodities or services.
Sole Source/Brand Justification for
Information Technology Equipment, Software and Service
(rev.
9/07)
(.doc)
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