|
PROCUREMENT CREDIT CARD (PROCARD) PROGRAM The Procurement Credit Card Program (ProCard) simplifies the procurement process for low dollar purchases. It delegates authority and responsibility to cardholders to purchase these items directly from suppliers and replaces the need for requisitions, purchase orders, invoices and checks. The ProCard should be used as the first option before other existing methods to obtain supplies and goods costing less than the transaction limit and which are not otherwise prohibited. APPLYING FOR A GE CORPORATE CREDIT CARD This step-by-step guide will walk you through the online application process. Your GE Application will be routed electronically to your Approving Official, and then to the Vice President or, in the case of Academic Affairs cardholders, to the Dean of your area for approval. GE will then send your card to our office and we will notify you. https://www.genetapps.com/Login_user.asp - GE online Application Form Login https://gesamservice.corpcard.com/Paris - SAM (Strategic Account Management) Database ProCard Revision Form - Use this form to change cardholder information, default chartfields, single transaction and/or monthly credit limits. Lost Receipt Memo - Use this form if the original receipt has been lost or destroyed.
Before using your new card please review and become familiar with the processes and procedures contained in the following documents Procurement Credit Card (ProCard) Program Handbook - Details cardholders responsibilities, how best to use the ProCard, prohibited and restricted uses, monthly transaction reconciliation and more. Please review this guide and become familiar with the processes and procedures it contains.First Time Users Guide - Instructions on how to log into SAM and Changing Your Password. ProCard Transaction Review Guide - Step-By-Step guide for reviewing transactions, changing accounting information, and printing your monthly transaction reports in SAM. ProCard Transaction Review Quick List - One page instruction sheet for reconciling transactions in SAM. ProCard Cycle Dates - List of dates month by month that define the start and end of each ProCard cycle period, the dates transactions must be reconciled by, the dates on or after which transaction reports should be run, and the dates for submission of reports and receipts to Accounts Payable. Single Line Display Set-up Guide - Customize your Transaction Review page to see only the information you need in the order that suits you best. SAM Quick Tips for Macs - Guidelines for using the SAM application on a MAC. Prohibited & Restricted Purchases - Print this one page list of items that cannot be purchased using the ProCard, and the steps required for using the card on items that have restrictions. Category Codes - We have minimized the list of category codes to only those items the University is mandated to track and report on. Please take time to review your transactions and make sure to use the correct code. Category Code for Recycled Products - This list provides a description of the types of products which make up each category. If you are unsure if a product contains recycled materials, please check with the vendor. Merchant Category Code (MCC) List - Banks assign these codes to merchants using credit cards based on the nature of their business, and the predominate types of goods and services they offer. Humboldt State University has assigned a status to either approve or decline transactions depending upon this MCC. If you have a transaction declined, it is most likely due to the MCC. Please call our office as soon as you are aware of the declined transaction.
|