Humboldt State University Residence Hall Association

Residence Hall Association
Executive Council
Agenda #16
February 26, 2007, 6:00 PM
Klamath River Room

I. Call to Order

The meeting was called to order at 6:03

II. Roll Call

Present: Anondah, Aaron, Porcheé, Kenny, Michelle, Terri, Milo, Ellen, Megan, Mary, Douglas, Ryan, Nancy, Nicole, Jannah.

Not present: Lawrence, Adrienne, Alex, Brittany.

III. Approval of Agenda

Ryan moves to approve the agenda, Terri seconds. Agenda approved.

IV. Approval of Minutes

Ryan moves to approve the minutes, Megan seconds.

Amendments to last week’s minutes: Anondah asked that her absences be listed as excused. Change will be made and minutes are approved.

V. General Forum

Laura McNaughton (AC, Redwood): Spring Preview: Working on the housing potion of Spring Preview. Wants to fill Klamath with booths for all the councils. Didn’t work last year, due to ROCC being the only council showing up. Want all councils to show up with 2 members (possibly an exec board member), as well as passives. How it will work: housing tour will end in Klamath, with the councils present (one of the things that worked was ROBOT’s bringing of DDR). This will be most of Saturday, with possibly Friday. Also, talk to the potential students

Aaron: When is list due? Hopefully before spring break. Laura can attend all the councils and will talk to them about sending reps.

Aaron again: Most of the chairs of the boards would like an E-mail beforehand, just so that they can get on the agenda.

Anondah: When is Spring Preview? April 13th and 14th.

Nancy: Can NRHH get a table? Since it is being requested, will do (side note: we originally weren’t sure if NRHH wanted a table.)

Douglass: What about the area councils? Getting all the area councils to table would be overkill.

If interested, E-mail Laura at llm34@humbodlt.edu.

VI. Table Requests and Appointments

A. Publicist: Had several applications for positions. Would like to nominate Laura Martinez for Publicist. Questions for the candidate:

Nancy: Major? Psych.

Milo: Can area councils employ the RHA publicist? A brief info: if a council in interested in using the RHA Publicist, you can submit a form at the RHA office with a general idea on what you want publicized and what media (posters, flyers, etc) you want it in.

Nancy: How long in advance should you petition the publicist? 3 days advance, but a week would be preferable.

Mary moves to vote, Nancy seconds. Approved-we now have a publicist! Yay!

B. Counseling and Psychological: Would like to table Wednesday, March 2nd, for safe spring break, which will table with info on drugs and alcohol, as well as safe sex. Looking for both the time and volunteers to help with the tabling.

Nancy: This is being put on by Alcohol and other drugs. Will also stress safe travel. Nancy is actually talking to them about expanding the tabling, but this hasn’t been approved

If anyone is interested in helping with the tabling, contact Anondah or Nancy.

Terri moves to vote, Douglas seconds.

Aaron: Only time conflict is Penny wars, but RPB is willing to share.

Vote: Tabling passes.

C. MILC: Want Tuesday-Thursday, 5-7. Want to see how much support they for would have for having, once a week, to play instruments. Support for drum circle was mixed. On a side note, they want to send a letter to RHA. How soon would they need to get it in to add it to the policy book- (Anondah will ask).

Ryan moves to discuss, Nancy seconds.

Milo: Would they be taking this time to petition? Yes.

Aaron: There are no time conflicts.

Nancy: How are you going to address the concerns of residents who are ambivalent about having a music time? One of the things this tabling will address these issues and determine how much support they would have.

Jannah: Would this only be drums, or would it go on to louder instruments, such as horns? So far, this is in the works and is case-by-case. Jannah also wanted this to be more spread out, since a trumpet and a bongo don’t go together (unless you’re playing Latin Jazz).

One of the concerns brought by the MILC people is the fact that people play their stereos loudly.

Douglass: Could you include the Gazebos, or even Creekside Lounge? Considered, but heard little from Creekview. Plus, the Gazebos are more for smokers.

Vote: Tabling passes.

VII. Executive Board Reports

A. President: Back from being really sick. Going to meet with John Cappicco and will be talking about him with the bid for the 9 priority spots. Would like input and wants the bid to be good. Has more applications and we really need an elections commissioner. If you’re interested, we’re passing out

B. Vice President: Making a LAB meeting. Plus, once areas have decided on an idea, be sure to send it to Aaron, so it can get published in the Baby Gazelle (side note: Baby Gazelle is the RHA Week newsletter that explains what each council is doing and when)

C. Secretary/BOA/Dining Committee: Be sure to fill out and turn in your quarter sheets. In addition, I am trying to get a BOA meeting going, but my e-mail to the Cypress secretary kicked back.

D. Treasurer/BOF: After taking into account RPB’s funding request, we have $2080 left unallocated. In addition, all treasurers need to send Porchee their schedules for a BOF meeting. Send to rha@humbodlt.edu and include “Treasurer” in the subject.

E. NCC: Requesting money for NCC Retreat.

VIII. Representatives and Committee Reports

A. RPB: Continued planning for penny wars, including the sign-ups. Wants to know where the penny wars jars. Putting on the No-Talent talent show on the Saturday after Spring Break. There will be little prizes. Continued planning Feast and Fest, with news movies being put up next week.

B. ROBOT: Had a poster making party. Working on March of the Machines, starting with Wayne Knight doing a Photoshop presentation. Dawn Goley is doing a Marine Bio lecture, currently set for March 20th. John T Carter is also doing an HTML workshop. But this weekend, March of the Machines kicks off with a Madden tournament and a Halo machinma is planned for March 25th. March of the Machines ends with Potawat and the Final Fantasy VII marathon. In addition, ROBOT has purchased several new video games and a PS2 to check out at the front desk. Yay!

C. ROCC/Diversity Advocate: Invisible Children was EPIC!!!!! Except the laptop broke!

D. NRHH: Meeting was very short, but Kuddles 4 Kids was very successful (around 20 people were making teddy bears and over 20 more were made before stuffing ran out). Working on Teeter-a-thon, NRHH’s RHA week event.

E. Creekview: Dealing with the slippage (side note: if anyone slips and gets hurt, be sure to fill out a form with the housing office.)

F. Canyon: Currently making pillows for the Canyon lounges and spending budget.

G. Hill: Positions open: RPB rep, ROBOT rep, VP, possibly President. Working on changing murals in Redwood. Beatles danced cancelled without council approval.

H. Cypress: Working on newsletter. Determining cost of moving washers and dryers from the Laundromat at the bottom to all the Cypress suites. RHA week even: Casino Royale. Finally, considering getting T-shirts for council and/or area.

I. Manor: Still there.

J. AS: Vacant

K. (2) UC Board of Directors (n/v): Meeting next Thursday

L. Alcohol and other Drugs (n/v): Research study is being conducted on school norms (mostly in terms of alcohol and other drugs use). Volunteers are needed. Times are Tuesday at 5 & 5:30, Wednesday 3-3:30 in Harry Griffith Hall and Thursdays 10-10:30 in University Annex 152. Participants are put into a drawing for $50. Education subcommittee is looking for sources of money. Next Tuesday, need volunteers for Safe Spring Break tabling, which includes tabling in the J next Wednesday (see Tabling Requests and Appointments, item B). Alcohol Awareness Month is April and we’ve gotten in the results for the Designated Driver program.

M. Student Health Advisory (n/v): Reminder: there is an open mike tomorrow for eating disorders at 5 PM in the south lounge. (Also, Wednesday there will be a discussion in Agate)

N. Rec Center (n/v): Haven’t met yet.

O. University Space and Facilities (n/v): No report

P. Publicist (n/v): Va…wait. What? We have a Publicist? WE HAVE A PUBLICIST! YEAH!

Q. Webmaster (n/v): Vacant as the resident’s parking lot in June.

R. Sustainability (n/v): No report.

S. NAKED (n/v): Haven’t met.

T. MILC (n/v): Tabling.

U. Advisor (n/v): Women’s resource center is putting on Take Back the Night, April 15th. Need volunteers to help monitor the march. If you’re interested, contact Matt. Ed encounter will be this weekend. We had a 5.0 Earthquake at 4 AM this morning (woke me up…). Horary for facility speaking for resident’s programs! Operations staff members are editors for the Royal Flush online. You can bribe us…I mean them…with food. Welcome Porchee to RHA Treasurer! Just in time to think about next years budget.

IX. Old Business

A. Michelle Song-NCC Retreat ($100)

Nancy moves to discuss, Nicole seconds.

Aaron: How does this benefit housing? It will talk about preparations for NACRUH, training NCC’s and what to do for the future

Milo: Opposes funding requests due to giving one person money for a trip.

Kenny: Supports funding request because the NCC is representing our school to the rest of the schools in the region and if we don’t send an NCC to this event, our school will not be represented.

Vote: Funding passes by wide margin-only 1 opposed and 1 abstain.

X. New Business

None.

XI. General Council Discussion

Milo: Asked about the attendance policy. Reminder: if you are going to be absent, send a proxy. After 2 unexcused absences, your lose your voting seat. However, if there are extenuating circumstances, then you can get your absence excused. An excused absence does not count toward the 2 absences.

Aaron: Think about how much money your council needs for next year (specifically). If a council asks for more money, have them explain why.

Nancy: Please help out with the packets and tabling for Safe Spring Break.

Milo: For the drug survey, they should do more random sampling (i.e.-instead of advertising, ask people at the health center).

Douglass: Can we get female condom machines for the woman’s bathrooms? Matt is looking into it.

XII. Announcements

None.

XIII. Adjournment

Nancy moves to adjourn, Aaron seconds. Adjourned at 6:56

Hill Council Minutes
February 20, 2007
Redwood Lounge

I. Call to Order‡ 7:20
II. Stefanie‡ went to cypress council last week, for RHA week talked about doing concert, Laurence talked to them earlier, they approved us using their lawn, if we want help they will help us, may combine with us, they have a lot of money that they also haven’t used, brought up a couple of things, wants to do cypress news letter to let them know what events they will be doing, also doing shirts for their council, they are doing casino royal so are we doing concert/carnival, give prizes like fish!!! What do we want them to help us with, we want cypress hill on Friday for the entire day? April 13, form committee with cypress and discuss what we would like to do then. Laurence will give Stefanie a report next week. Don’t need assistance financially right now.
III. Roll call‡no Peter
IV. Approval of Agenda‡ passes
V. New Business
a. RHA Week (MILC)? FRIDAY!!!!!!‡ We have our first choice, we can start planning now! MILC is an option for help, carnival,
b. Kaitlyn‡ program playing the game scene it, movie trivia game, do a sign up sheet for teams of 5, winning team would get $5 gift cards from Figueredo’s, and buy pizza, $50 total, have around $975 left, going to be getting LGA program proposals, come next week with an idea of where the money is going, whole council needs to approve budget, vote- passed, meet Thursday at 8 to make posters
c. Paul‡ asking for money, schedule appointment to Oregon state to see about graduate programs, money for gas, coordinator would have to go, maybe an RLC or AC, one car going now, not the best way to spend money for the hill residence, get an outline so Leticia can see it, tie it in more with housing, and some coordinator, don’t have a plan, just wanted to know if it would be a possibility, doesn’t look like it has a good chance, draft plan where it remains open
VI. Old Business
a. Available positions‡ 2 open positions, RPB and robot, any takers?, Peter has also missed 2 meetings so he is no longer VP, vote to table VP position to next week
b. Pots & pans ‡ never mind, Ryan isn’t here
c. Hallway Mural‡ Piya isn’t here, 3rd floor is still looking for a painting, 2nd floor is in the process of getting one drawn, it will be a social justice, 1st floor wall will be the contest wall
VII. Open Forum/announcements‡ Pres nothing, VP- none, Treasurer- Cypress Council, Secretary- Beatles Dance- Peter didn’t get back to Laurence, they didn’t agree, no money was taken, mistake on their part, disagreed, Put the sound system up and just play music, Just Beatles would be disaster, Adrianne-Thursday 630 van duzer, rocc invisible childrens, documentary film about board renaissance army, kidnapped kids and forced them to be soldiers, fought against own people, free event, Try to do a cook off with the J, still being discussed, who would judge? Michelle- documentary things in sunset, did they have to be approved, if you get the movies from library it’s fine, copy right laws, no food is allowed, written consent would be needed, talk to Matt Pearce
VIII. Adjournment‡ 7:50

Residence Hall Association
Executive Council
Agenda #15
February 19, 2007, 6:00 PM
Klamath River Room

I. Call to Order

Meeting was called to order at 6:00 PM

II. Roll Call

Present: Aaron, Kenny, Michelle, Lawrence, Milo, Ellen, Adrienne, Megan, Mary, Douglass, Ryan, Billie (proxy: Alex), Nancy, Brittany, Nicole, Jannah.

Not present: Anondah (excused), Terri (excused), Alex (proxied).

III. Approval of Agenda

Megan moved to approve, Adrienne seconded.

Amendment: Changed the agenda from 13 to 14 and the date from February 12th to February 19th. Agenda approved with changes.

IV. Approval of Minutes

Billie moved to approve the minutes, Adrienne seconded. Kenny apologizes for the continual non-sending and posting of the February 5th minutes. However, last week minutes were approved.

V. General Forum

None.

VI. Table Requests and Appointments

A. Treasurer Appointment-Porchee Battle:

Treasurer has been vacant since Billie became an LGA. Porchee Battle has applied for the position.

Statement: Wants to be involved with housing and is currently in several councils (Cypress, ROCC, RPB, ROBOT). Enjoys math (which helps being Treasurer).

Douglass: Makes joke about running off to Blue Lake.

Vote: Unanimous. Porchee is now our treasurer!

B. RPB Penny wars

Doing a fundraiser for Camel Cause and will need to table all throughout March. Winning area gets $100 to spend from RPB (explanation: jugs are put out for each area. Pennies are worth a point, while everything else is negative for the amount-a quarter is negative 25. The idea is to put pennies in your areas jar and everything else in everyone else’s jar. So far, final totals are always in the negative and Housing Staff always wins-but the prize goes to an area, so “winners” are second to housing staff). Wants lunch and dinner throughout March.

Ellen: Is RPB willing to share table time? Yes, as it wouldn’t be fair to monopolize the entire month.

Tabling passes.

C. Health Center

Wants to table for Lunch during the week of March 5th. Looking for Monday, Wednesday or Friday. Tabling is for Health and Safety week, for information on. As no one from the health center is there to elaborate, this item has been tabled for next week.

D. Mock Rock

Dinner for February 28th and March 1st, as well as March 6th-9th, 20th, 22nd. (Explanation: Mock Rock is a lip-syncing contest put on every year for RHA week)

Nancy: Any conflicts? Currently, RPB holds tabling throughout March, but is willing to share for the request.

Tabling passes.

VII. Executive Board Reports

A. President: Feels better, but still can’t make it.

B. Vice President: Working on LAB meeting. Has RHA week schedule, but went in with 2 problems, both of which where solved. The RHA week schedule is as follows:

Saturday: RHA/NRHH

Sunday: ROCC

Monday: Creekview

Tuesday: Cypress

Wednesday: ROBOT

Thursday: RPB

Friday: Hill

Saturday: Mock Rock

(Also, happy that getting the RHA week schedule was easy this year!)

C. Secretary/BOA/Dinning Committee: Still haven’t gotten anything from Creekview Secretary.

D. Treasurer/BOF: Got fish, yay!

E. NCC: Came back from No-Frills and dealt with parli-pro all week. NACURH is coming up in June, with registration opening up today (in University of Wisconsin). It will cost a lot of money, so they may not be able to send any delegates. Still looking for a NiCCIT (NCC in training). No one has bid for next year’s No Frills. Being an NCC, you get to visit a lot of other schools on conferences and meet new people (basically, this is a pitch for anyone who wants the job).

VIII. Representatives and Committee Reports

A. RPB: Allocated money to ROBOT for a PS2 and video games for the infodesk ($350). Hemp program Feb 28th in Klamath at 7, with Camel Cause coming in March. Planning retreat and Feast and Fest is coming!

B. ROBOT: Got Wayne Knight and a marine biology lecture for March of the Machines. DDR league every Thursday. Going to be doing a program at Potawat on Cesar Chavez day, want to get more people. Hopefully will be getting T-Shirts. March of the Machines is coming!

C. ROCC/Diversity Advocate: Had 20 copies of “Are Prisons Obsolete,” by Angela Davis and will be handing them out at 7:40 PM today in Klamath, as a part of the Social Justice Book Club. Invisible Children is this Thursday (Feb. 22nd) at 6:30 in the Van Duzer.

D. NRHH: Also went to No Frills. Was a good conference and got official certificates and voted on awards, some of which were disqualified. A new status has been put in (early Alumni status), which is when a member does not attend meetings. Bid for the Regional Director but didn’t get it. Made bookmarks. OTM board now updated.

E. Creekview: Having a movie night from the Gender Neutral suite. Pancake Breakfast, starting at 11 (this time, a Creekview Council event, as opposed to an LGA program). Karaoke Dance planned. Also talked about RHA week event.

F. Canyon: Had Record Attendance due to free food. Exhausting budget. Fire Marshal has given a 60-day notice and will be testing fire alarms in Canyon.

G. Hill: Working on getting pot and pans for the Hill. Allowing the mural in Redwood to be painted over. Moving meeting to Redwood and got 4 more people from Redwood.

H. Cypress: Doing stuff with money, including sweatshirts and moving the washer-dryers to the individual suites. Working on RHA week and is in the process of doing a Cypress newsletter.

I. Manor: Budget is almost done ($200). Still stands.

J. AS: Vacant.

K. (2) UC Board of Directors (n/v): Not met

L. Alcohol and other Drugs (n/v): Meets next Monday

M. Student Health Advisory (n/v): Ellen was youngest one there and they’ve never seen an RHA rep. Will be a National Eating Disorder event, as well as a scales smashing (for some reason, Ellen in charge). Del Arte is performing. One of the doctors is retiring, so they’re currently hiring. Doing a “Safe Spring Break” event.

N. Rec Center (n/v): Haven’t met yet.

O. University Space and Facilities (n/v): Not present.

P. Publicist (n/v): Vacant

Q. Webmaster (n/v): Vacant

R. Sustainability (n/v): Working on a community guard. Possibly meeting on Thursday. Looking to volunteer at food banks.

S. NAKED (n/v): Have not met

T. MILC (n/v): No report.

U. Advisor (n/v): Potawat is every Friday. Ed. Encounter at the end of March. Energy Interns are going into the Green Campus competition. Penny wars always goes to housing.

IX. Old Business

None.

X. New Business

A. $100 Funding Request for NCC Retreat (Michelle Song):

At No-frills, the NCC for the region proposed an NCC retreat. Traditionally, there is an NCC retreat line item for this, but Michelle had it removed last year. The RCC wants to bring it back, but we eliminated the Line Item. Plan is to have the NCC’s got to SF to do community service work. Asking for $100 for transportation.

Nancy moves to discuss, Milo seconds.

Milo: Is this for just Michelle to go to SF? It was a line item, but was removed, by Michelle’s request last year, due to the fact that there hasn’t been an NCC retreat in years. Has objections to spending money on this.

Nancy: There was a time when the NCC retreat fund cost more and considers the $100 small.

Michelle: This is also a transition for how the NCC’s do business, not a vacation.

Also, we will have an updated budget next week. Because the amount is over $99.99, we cannot approve the money until next week.

XI. General Council Discussion

Nancy: Teeter-a-thon just happens to be on the Philanthropy week-NRHH doesn’t have to do anything more! (VP and Secretary dance to this revelation that we lucked out)

Milo: Apologies for absence last week. Was late this week due to an incident involving a lost credit card.

XII. Announcements

We have a Treasurer. Might have a few other positions filled.

XIII. Adjournment

Everyone decides to adjourn at 6:45. Meeting over, yay!

I. Roll Call

II. Approval of the Minutes and Agenda

III. New Business

* Funds request for Art Colony San Francisco trip: With tentative dates set for the weekends of March 23rd or March 30th, the Art Colony is planing a 22 person trip to San Francisco to visit several museums. The trip is open to all Art Colony residence and any remaining spots can be filled by other Canyon residents. The $500.00 requested will go towards transportation and housing while on the trip. Residents are expected to pay for their own food and what ever remaining housing costs that may occur. The motion is passed and Art Colony has promised to bring the council back plenty of pictures.
* Stolen Bikes: It was brought to the council’s attention that over winter break several bicycles were stolen from the racks located behind various Canyon buildings. It has been requested that these racks, being the older design, be relocated to a more public area. Ellen, Canyon RHA rep. and resident of Alder, has agreed to contact Richard Carlson regarding this issue.
* Canyon Pillows: Before winter break it was suggested that the council provide funds for pillows to be distributed to each building common room. It was suggested the pillows be hand made by Canyon residents and a rough estimate of $10.00 in materials per pillow was found. The discussion was tabled to next week due to a lack of information regarding the use of hypoallergenic materials and the need for the pillows to be washable.

IV. Old Business

* Gazebo Bulletin Board: The bulletin board is finally in full working order and it is requested that any resident who knows about an event, either on or off campus, contact the Canyon Council through their rep. They can also contact any member of the Canyon executive members directly to post the event.
* Holiday Parties: Building holiday parties were discussed including what went well and what could have been worked on. The Canyon Secretary was very pleased to receive a program evaluation for one of the Canyon funded parties.

V. Council Reports

Hill Council Minutes
February 13, 2007
Redwood Lounge

I. Hello ‡ 7:09
II. Approval of agenda ‡add Piya to the agenda, Approved
III. New Business ‡
a. 2 new positions available ‡ RPB and ROBOT positions available, Michelle no longer is in Hill Council, and Laurence is no longer able to go to ROBOT, to much school work to do
b. Royal Flush? ‡ Why isn’t it in the bathroom anymore? Online newsletter to keep residence informed, way for them to know what’s going on.
c. Piya/Mural ‡ RLC from redwood, Mural in stairwell has been there for along time, paint over it with white paint and then paint a new mural, mural contest within the residence, seal of approval needed. Can sunset do it too? Moved into vote, approved
IV. Old Business
a. Beatles Dance ‡ next week, dance with Beatles playlist in Sunset classroom, 8-10, sound system has been reserved, someone needs to pick it up
b. RHA week ‡ Stefanie went to Cypress, they want to team up with us, they want to do a casino, we’re doing a carnival/band, they’re doing waiters and card games, the whole nine yards, we aren’t sure if we have Friday night so we are waiting on RPB, can decide later, cool idea to join forces with Cypress, already requested Friday afternoon, all we can do is wait, Elvis impersonator? Circus Circus? Do dunk take at the end of the semester
c. Pots and Pans ‡ Ryan did research, Target has good prices, trying to save money, this is an experiment. $39.99 for 4-piece stainless steel brand, frying pan, pots. Bake ware $10 for a bake pan, cookie sheets. Do we need muffin pans? Bake pan seems sufficient enough. Wal-Mart is cheaper, but don’t want to shop there. Mixing spoons and stuff? They go with the pots and pans. Can go to the dollar tree and buy spatulas and stuff. About $100 dollars and not including dollar tree purchases. $130 in case they need to be ordered online, approve it today, vote- passed
V. Announcements ‡Peter email Erin, need meeting with him, as vice president, VP- nothing, TREs- not here, RHA- positions need to be filled, a lot are until May, some have stipends and some are 2year deals, ROCC Feb. 22 6:30 musical children, discussion after
VI. Open Forum‡ Leticia- April 14the coming up quickly, work on budgeting the money, don’t know how much we’re spending, have ideas, but need to allocate, have an estimate, nice if we could tell LGA’s that we have no money left or whatever. Miguel’s program is this Saturday. Terri- started the documentary night, cool if they could team up with ROCC, doesn’t have to be social justice it could a regular movie or something, talk about the movie and how it affects society. Watch for copyright stuff. Ajay has been talking about documentary night also, not sure where he wants it, wants it for more environmental issues. It’s in progress. Do movies everyday if they want to. Need to be careful, if council gives money for food or movies get in trouble with housing. If we don’t spend by the date in April RHA gets it back and all the money is put in one pot, they then vote on whether they receive it. Each residence makes a wish list, takes 2 RHA meetings.
VII. Adjournment ‡ 7:43

Residence Hall Association
Executive Council
Agenda #14
February 12, 2007, 6:00 PM
Klamath River Room

I. Call to Order

Meeting was called to order at 6 PM

II. Roll Call

Present: Aaron, Kenny, Michelle, Laurence, Terri, Josh (proxy for Milo), Ellen, Prochee (proxy for Adrienne), Megan, Mary (proxy for Ethan), Douglass, Nancy, Brittany, Nicole, Janna.

Not present: Anondah (excused), Milo, Adrienne.

III. Approval of Agenda

Agenda was approved.

IV. Approval of Minutes

No minutes to approve. Explanation: Kenny was told by a higher authority to hold the sending and posting of last week’s minutes until further notice. Thus: not minutes. In the meantime, Mary and Porchee have been added to the RHA Listserve.

V. General Forum

None.

VI. Table Requests and Appointments

A. Ellen Walden: From a guy in Alder named Sammy. Wants to table for informational, however did not specify. Wanted to run this by Anondah. Wanted to give information on selling memorial stickers, but did not specify. Ellen wanted information, but wasn’t ready for a proposal.

VII. Executive Board Reports

A. President: Applications for the open positions are being distributed. Apologues for not being present.

B. Vice President: Have not gotten all the RHA week deadlines. Will decided schedules when it all comes in.

C. Secretary/BOA: Apologues for lack of minutes and lack of quatersheets, thus officer reports will be done the old-fashioned way (ie-written as reported). Need schedules (and, if I haven’t already gotten it, contact info) for all secretaries.

D. Treasurer/BOF: Vacant

E. NCC: Will be going to conference with Matt and Nancy next week. Yay to lack of sleep.

VIII. Representatives and Committee Reports

A. RPB: Waiting for a funding request. Ideas for March: Penny Wars (for Camel Cause) and possibly doing a program with ROBOT. Had funding request from ROBOT and

B. ROBOT: Doing planning for BOT’s and Caesar Chavez Day.

C. ROCC/Diversity Advocate: Invisible Children coming up. Will be giving out extra T-Shirts at Invisible Children

D. NRHH: Voted on OTM’s. Kuddles 4 Kids, every Sunday.

E. Creekview: Went to see a movie yesterday (Babel). All positions are filled. Working on doing a Prom.

F. Canyon: Approved money for several programs. Talked about getting shower extensions. Talked about fire alarm.

G. Hill: Beatles Dance, Feb. 20th. Allocated money for a Superbowl Party in Redwood. Getting kitchen supplies for Redwood and Sunset. Meetings have been moved to Redwood.

H. Cypress: Talked about RHA Week. Working on a Cypress Newsletter. Wanted to ask the Hill about an RHA week event.

I. Manor: In Utah. Manor is still standing. Not yet a parking lot.

J. AS: Vacant.

K. (2) UC Board of Directors (n/v): Adopted goals for the year. The room where Campus Cuts is a multi-purpose room. Currently, positions are open (UC Board is appointed to a 2-year commitment).

L. Alcohol and other Drugs (n/v): Have not met

M. Student Health Advisory (n/v): Meets Friday

N. Rec Center (n/v): Not met.

O. University Space and Facilities (n/v): Not met.

P. Publicist (n/v): Vacant

Q. Webmaster: Vacant.

R. Sustainability: Touring food banks and thinking about volunteering for one.

S. NAKED: Deciding when to meet.

T. MILC: Working on flyers. Considering doing a concert in the Hill. Possibly advertising with T-shirts.

U. Dinning: Nancy told Ron everything that she wanted to change. All state venues must have healthy food in vending machines, and that means universities schools. In process. Considering opening J early for continental breakfast for weekends. Do not use Trans-fats. 2 people work the grill and one had an injury, which is why the grill hasn’t been closed. The salad meats are very successful.

V. Advisor (n/v): 2nd to 4th is the Educational Encounter. Can still register and there is a club. There will be a candlelight vigil for a massacre on Indian Island. Look at the open positions, but one of the positions open is election commissioner. ResLife has hired a publicist (Jeanine) and would be happy to add. If you’re considering a leadership minor, E-mail Matt or another teacher in Lead. Leadership studies is going through a transition and will be merged and eliminated.

IX. Old Business

A. RPB Funding Request ($1000)

Porchee moved to discuss, Nicole seconded.

Currently, RPB has spent money on a lot of things (Swim School, Ashland Trip, Video Games, Cubbles, Hunger Banquet, Creekview dance, NAKED buttons, both masturbation programs, a de-stress program, Yule ball, Social Justice Book Club, Rhythm and Resistance, Superbowl and just approved a hemp program and others). Total spent: Over $6000. Budget is completely spent.

Mary: What would the money be spent on? Some will go to the Hemp program, a March program and if any other areas ask RPB for programs.

Nancy: Have any programs been denied? Yes.

Vote: 8 for, 2 against, 3 abstain.

X. New Business

A. Returner Policy Debate.

The returner policy has been changed to a seniority lottery to a straight lottery and 33% to 21%. Currently, the proposal is that RHA would have 9 people who would be guaranteed housing.

XI. General Council Discussion

Aaron: Make sure people know about the open positions.

Michelle: For MILC to change policy, would they need to get it done by a certain time, since it would change the handbook? The policy that they are recommending should be made into a letter and sent out.

Lawrence: Just make a good letter, vote on it in RHA

and send it to Matt.

Brittany: Who handles Potawat? Matt, actually. 2-4 PM. Transportation provided. When’s the Vigil? After 6 PM, 2/24, on the island. (Back-story: in 1860, there was a massacre of many local tribes. It was only reported when a journalist heard the screams)

XII. Announcements

Aaron: Talking about the Camel Cause penny war in RPB. Money is donated to an organization that buys poor farmers supplies.

Nancy: Make sure this is legitimate.

Matt: We would have to staff the money collection.

XIII. Adjournment

Megan moved to approve, just about everyone seconded. Meeting adjourned at 6:40 (Yay to short meeting!)

Sunset Classroom
Feb 6, 2007
Minutes

I. Hello – “Let’s get this done…” ‡ 7:08pm
II. Approval of Agenda ‡ Kaitlyn will be asked for money,
III. New Business
a. Michelle‡ never mind, now we need a new RPB (residents programming board) rep., Wednesday 7-8 in Klamath river room, talk about in old business, send out email,
b. Housing ‡ RHA last week talked about housing, guarantee housing for board members, maybe making it 9 people instead of 5, voice your opinion come to RHA, comment Ryan- would be like politicians, elected positions before the end of the semester, they have to be in the halls next year, leadership over the summer,
c. Meeting in Redwood ‡ could try meeting in redwood, reserve TV room, vote to have meeting in redwood, putting a sign on this door, send out flyers or schedule with email, every other week or trial one month? Alternate until spring break? Or have meetings in redwood until spring break and then decide where we would go. Write switching back and forth in constitution, post a sign to reserve lounge, put it up that morning, permanent sign? Vote to have it in redwood until spring break-passed, next week we will meet in redwood until spring break when a decision will be made whether
d. Miguel ‡ Ray and Miguel requesting money for program, like a fair and to learn more about the Yes house, $50 for food, $1100 in budget, Laurence- a lot of the programs that LGA’s have been putting on are un noticed, not publicized, paying for food and money goes out the window, publicity is bad, Terri- YES house has publicized a lot, have more diversity in programs, staff puts a lot of effort in to their programs, not fair to say that they aren’t putting enough in to it, think of other ways to get it out there, email to everybody, publicity isn’t for only the hill, goes beyond the hill, not only LGA’s do programs, other’s ask and don’t put up signs
e. Kaitlyn ‡ request $50 for candy’s and flowers, custodial staff, valentine’s day, all for $50 dollars, passed
IV. Old Business
a. Beatles ‡ February 20, Peter talk about it, what are you going to do? Just have music playing, start publicity, committee meets after this meeting, name? Talk about it during committee
b. Fern Canyon‡ approved last week that it would be approved, go camping, over night trip, budget for Fern Canyon, food firewood, how many people? Will be taken off, but will be brought back closer before spring
c. RHA week ‡ no RPB rep. No ideas, brainstorm, carnival? Teamed up with cypress last year, could team up with MILC and do a free concert, big day of music? Pick 3 days that would be good for us, talk to Aaron next week, what will we do? Theme? Freeze date April 15, have local band from campus, get a big band and charge a $1 per ticket, pick a date? Concert and carnival, or bring in local bands, couldn’t we do both, vote? Carnival and concert combined, now we vote, “fun on the quad!”, festival in the quad, passed, day? Choose 3 days, Friday afternoon, Saturday during the day and Sunday afternoon
d. Pots and Pans ‡ discussion even before meeting officially started, it is called the Hill not Sunset residence, Leticia we should be conscious that we are “HILL COUNCIL”, not just for people that are here we speak for everyone, and that should be kept in mind, should take care of the hill, issue isn’t pots and pans, why is redwood attendance lower? Not enough change to know, Ryan looked under a $100 for one set, $40 -$80, security for these pots and pans, approve, be environmentally conscious, $200, vote to give Ryan money, target would be $40, on set now, approved
V. Announcements ‡ pres- Sam email Kenny sec schedule, peter email VP, rabbi will be visiting on Thursday, html workshop tomorrow science B 135, VP –nothing, sec –nothing, audience, Leticia – good discussion
VI. Open Forum
VII. Adjournment‡8:01pm

Residence Hall Association
Executive Council
Agenda #13
February 5, 2007, 6:00 PM
Klamath River Room

I. Call to Order

Meeting was called to order at 6:05

II. Roll Call

Present: Anondah, Aaron, Kenny, Michelle, Lawrence, Milo, Ellen, Porchee (proxy for Adrienne), Megan, Mary (proxy, Ethan), Douglass (proxy, Cari), Ryan, Alex, Nancy, Brittany, Nicole, Jana (proxy, Jonathan)

Not present: Terri

III. Approval of Agenda

Alex moved to approve the agenda, Megan seconded.

Agenda approved.

IV. Approval of Minutes

Porchee moved to approve the minutes, Ryan seconded.

The following changes will be made to last weeks minutes: Nancy was reported absent in the minutes. Alex was reported to be in support of first come/first serve when he was in support of straight lottery-this will be corrected. Chris for Alternative Spring Break will be identified under his full name of Chris Michael. All corrections will be made.

Minutes approved.

V. General Forum

None.

VI. Table Requests and Appointments

None

VII. Executive Board Reports

A. President: If you have any questions. Will be at Hill Council tomorrow. Finished publicity for the open positions. If run out, go to the RHA Office. We currently need a NiCCit, Publicist, Treasurer, Webmaster and an AS Rep. Spoke to RC about the Hand Sanitizer. He wanted to say that the Hand Sanitizer is alcohol base and soap will still be available. He’s doing a test. Also wanted feedback, for the room set-up in Klamath. JC talked about a few things and we’re making a proposal to include the NRHH NCC in the guaranteed

B. Vice President: Planning a LAB meeting and need E-mail for Vice Chairs (E-mail Aaron at rha@humboldt.edu). Also need to approve policy book.

C. Secretary/BOA/Dinning Committee: Need E-mails for secretaries for a BOA meeting. Dinning Committee meets tomorrow at Noon.

D. Treasurer/BOF: Vacant.

E. NCC: Will be looking for an NCC in training. Went to parking committee today-trying to get the camera in JGC to work (or, at least, get someone to make it work).

VIII. Representatives and Committee Reports

A. RPB: Had a super bowl party, which was successful. Allocated money for a Shakespeare festival ($990) and increased the participants from 20 to 40 people. Also allocated money for Rhythm and Resistance living area trip ($450 to cover transportation costs). Feast and Fest changed to Thursday April 12th.

B. ROBOT: Worked on March of the Machines. DDR League on Thursdays. Electronics drive still in effect.

C. ROCC/Diversity Advocate: Invisible Children-February 22 in the Van Duzer. Jessica Fox (LGA-Willow) was shadowed by an administrator and brought him into ROCC.

D. NRHH: Set calendar for the semester.

E. Creekview: Creekview Council also had a Superbowl Party. Looking for more parties (block parties, dancing).

F. Canyon: Authorized $500 to Madrone for a trip to San Francisco. Also trying to move bike racks in Canyon.

G. Hill: Approved a program for a Fern Canyon trip. Funded a Superbowl party. Still working on the Beatles dance.

H. Cypress: Did last minute prep for Club Glow, which was successful and are talking about RHA week event.

I. Manor: No report-but they showed up!

J. AS: Vacant. Anondah is relaying information from the AS Minutes.

K. (2) UC Board of Directors (n/v): Meets Wednesday.

L. Alcohol and other Drugs (n/v): Does not meet until end of February

M. Student Health Advisory (n/v): Have not met yet.

N. Rec Center (n/v): Has not met.

O. University Space and Facilities (n/v): No report

P. Publicist (n/v): vacant.

Q. Webmaster (n/v): Vacant.

R. Sustainability (n/v): Did the “Inconvenient Truth” showing, which was successful. Managed to fill FH 118 (which is a big room). Working on a community garden.

S. NAKED (n/v): Working on getting up and running.

T. MILC (n/v): Had a drum circle in Canyon Lawn, which was successful. Looking for a full concert with the Samba group.

U. Advisor (n/v): Planned Parenthood thanks us for our support, they will be putting up publicity. The JGC is extending their check-out items to movies, but they can only be for private use. Planned Operations is looking for a Sustainability Coordinator. Also, they’re a plan for making compost available for the campus.

IX. Old Business

A. Alternative Spring Break

Lawrence moved to discuss, Porchee seconded.

Alex: Asked if this is coming out of the Cooperatives funds, which it is.

Anondah: How many residents are coming? About 5, but JC wants to benefit the residents as much as possible.

Milo: Chris also wanted to answer Milo’s question last week about increasing the numbers. They cannot, as it would be too hard to coordinate. Also, Milo asked how much is the total budget. It is around $3000. Our own $450 does not contribute to the total budget, but does contribute to the 5 residents that are going (basically, we would be subsidizing the residents that are going to Alt. Spring Break).

Aaron: The Cooperative Funds line-item is set aside for programs outside of housing that still benefit residents.

Voting: Motion passes, with 16 for, none opposed and 1 abstain.

B. Policy Book Revisions

Aaron: Most of them are updating. The big changes are to getting funding (which has changed from RHA to RPB and changes the paperwork to E-mailing RPB), tabling (from filling out paperwork and leaving it in the RHA box to just E-mailing RHA), sound system (which changes from filling out paperwork and handing it to RPB to E-mailing ROBOT), changes the absence policy (from 3 a year to 2 a semester) and contact information. Sample agenda in appendix has also been changed.

Milo: Wants to make 2 changes to the amended policy book: one, to make a section that contains all the contact information for RHA and direct all references to contacting RHA to this section. Second, he wanted to change the posting information to include the box in the Canyon Gazebo, but this is a housing policy and not under the jurisdiction of RHA. Matt replied that he would look into it.

Amendment: Milo moves the amendment into voting, Lawrence seconds. The amendments should be no problem to implement, according to Aaron, and passes.

Anondah wants to change the contact to have tabling sent to the RHA E-mail, instead of the RPB E-mail.

Milo moves to vote, Nancy seconds. This also shouldn’t be a problem and passes.

X. New Business

A. RPB Funding Request $1000.

Aaron: Programming budget has been exhausted. This motion was brought up last semester and was voted down, with the consensus being that RPB exhaust budget. At this moment, they have expended their programming and unallocated, leaving them completely broke.

Milo moves to discuss, Alex seconds.

Milo: Opposed last semester because they still had budget and because of lack of publicity. Will support the request this time, but wants more publicity.

(Side note: Aaron did make publicity, but it may not have gotten through, as some of it was dependent on LGA postings)
Alex: The reason why it is important for RPB should get this is because they fund both LGA and other groups. High-cost programs go through RPB.

Anondah: The freeze-date is coming up (4-15), after which we cannot allocate money. Shares Milo’s concern about lack of publicity.

Nancy: There are other avenues for getting money (such as area councils) that should be used as well. Second, we need more creative ways of getting publicity.

Kenny: Currently, RHA has $3000 unallocated and nothing to do with it. Also, Housing doesn’t care if money what councils spend the money, as long as its spent.

Aaron: On RPB Publicity: RPB has a publicist. If they do not get this money, RPB can no longer get money.

Alex: A majority of the programming requests are for programs that apply to all ResHalls, which is why they go to RPB first. Also, after the freeze date, all council money goes back to RHA.

Lawrence: The JGC quarter sheets, as a means of advertising, were effective.

Anondah: We can amend to increase the funding amount.

Nancy: What line items have not been spent? Currently, spirtware is still half remaining and the Feast and Fest money has not been spent.

(Point of Clarification: Milo wanted to know if we were voting on this today or next week. As the amount does exceed $100, voting on this funding request has been tabled.)

Milo tables discussion to next week.

XI. General Council Discussion

Discussing on Guaranteed Housing.

Alex: Wanted feedback on the guaranteed housing positions. Currently, it was discussed that the RHA Exec Board and the NRHH Chair be guaranteed housing. It was also discussed that the ROCC and ROBOT chair and NRHH NCC get guaranteed housing.

Anondah: They would go through the lottery, but get a top-number (getting them grouped with Operations Staff). Is typing up the proposal tomorrow.

Michelle: Could she E-mail the council chairs before 7 PM? Cannot.

Milo: The more representative this letter is, the better and we haven’t had enough time to discuss. Can bring it to area councils without the letter. Wants this on the agenda next week. Also wants to open to anyone who’s been involved in councils.

Nancy: The more people we allow, the less returners. Also, the more people know, the less likely that someone will run for the job, as opposed to running just for the guaranteed housing.

Anondah: The 9 people already exceeds what JC had originally wanted. If we add more people, it increases the chance that JC will deny the request. Another concern: if somebody runs for a position and then quits early on, it can throw off a council.

Milo: Wants to use the number of people as a negotiating policy and the concern of the quitting is unwarranted as someone will step up.

Alex: Appreciates the concern to negotiate up, but we should negotiate from a position of integrity. Is willing to type up a preliminary proposal.

Aaron: Treating as a business transaction would be an insult to JC, as this isn’t a business

Kenny: Negotiating down assumes equal footing. We don’t have that and housing can just as soon deny our request.

Anondah: Would see right through a negotiation attempt and be insulted. Second, losing a leader is dangerous. We’ve lost presidents, which that completely offset the RHA Exec board-sometimes for a whole semester.

Brittany: How are the Exec Board positions decided? RHA is elected the year before, as are the presidents of ROCC and ROBOT.

Nancy: JC didn’t have to do this in the first place: this is a favor for us, so if we try too hard, we may get it revoked. Also wants to avoid advertising this too much, because that would increase the chances of people going for the job for the guaranteed housing.

(Milo brings up favoritism)

Alex: Favoritism is a problem in the councils and this proposal should be made known to the council members.

The proposal will be made by Alex and sent to the Council Chairs. The current proposal is 9 guaranteed housing positions (RHA Exec Board, NRHH Chair and NCC, ROCC chair and ROBOT chair).

Other general council discussion:

Aaron: The movies that are being checked out are not the SWANK movies. Also, Aaron wanted to know why the grill has been closed often and wants it brought to Dinning.

Matt: Wants to hire a publicist for ResLife. The Online Royal Flush is currently underutilized by councils. Wanted to dispel the myth of housing as a business: it’s a non-profit.

Douglass wants a piano in Creekside Lounge.

Michelle: Asked RC about blow dryers, which were deemed too loud and too energy consuming.

Nancy: Thinks the hand sanitizers should be by the door.

Matt: RC is looking forward to getting a solution. The history of not having paper towels was from RHA and they put towel hooks.

Milo: Antibacterial hand sanitizers produce more germs.

Nancy: If he’s going to do this, wants a 3-dispenser with a moisturizer.

XII. Announcements

Nancy: Wednesday 7th in Sci B 135 on HTML, 6 PM

Anondah: There is a Rabbi from Israel giving a speech Thursday 7 FH 120

XIII. Adjournment

Milo moved to adjourn, Brittany seconded. Meeting adjourned at 7:25