Humboldt State University Residence Hall Association

* Roll Call
* Approval of the minutes and agenda

* passed

# New Business

* Tan Oak retreat

* Tan Oak is planning a retreat for the weekend of April 28th and 29th. Representatives from Tan Oak are asking for $200.00 from the council to supplement transportation and campsite costs. A motion was made to increase the asking amount to $300.00 but lost to a tie breaker. The original amount of $200.00 was passed.

# Madrone Mural

* Madrone’s mural committee has completed their design and is waiting on a color version to be approved. Due to scheduling conflicts, design and color shceme will not be approved until week ending 4/13. Their representatives are asking the council for $80.00 to be spent on paint. All other supplies (brushes, tarps, buckets…) are going to be furnished by the housing office and/or info desk. The motion for $80.00 for paint was passed.

# Old Business

* Update on Maple mural

* Maple’s mural design is going through minor changes to meet housing standards. More information as well as possible funding requests to follow.

# Tan Oak bowling trip

* The Madrone bowling trip did not happen. $100.00 goes back into the Council unallocated budget.

# Madrone San Francisco Trip

* All transportation issues have been worked out and the trip is a go. They are expecting to leave very early Saturday (4/7) morning. The council wished them good luck and asked for lots of pictures.

# Council Reports

* Executive Board

* no report

# Alder (proxy)

* The Alder water heater seems to be on the fritz. Residents claimed it sounded like the pipes were going to explode. Plant operations was seen working on the problem.

# Cedar (not present)
# Chinquapin (not present)
# Hemlock

* Hemlock’s mural was approved.

# Madrone

* Madrone representatives are asking for help setting up and tearing down the art show exibit during RHA week. They also asked for volunteers to staff the “Fish Bowl” during the week.

# Maple

* Maple is hopping to finish their mural and they are also planning a whale watching trip for the future.

# Pepperwood

* Pepperwood received a new water heater. Pepperwood’s council is looking into a weekly movie night.

# Tan Oak

* Tan Oak is excited that they received the $200.00 for their retreat.

# RHA

* The Canyon RHA representative asked the council for ideas for the “RHA wish list”:

* repair walkways throughout the canyon
* supply pillows for all building common rooms
* new hot tube
* new t.v.s in each building or new remotes
* change machines in laundry rooms

# RPB

* RPB elected a new president and are planning lots of game tournaments for the future including “Final Fantasy 7″ and “Dungeons and Dragons.”

# ROCC (no representative)
# ROBOT (not present)
# MILC

* The MILC finished their letter to the Housing regarding the current music policy and possible changes.

# General Forum

* Discussed possible items for the “RHA wish list.”

# Adjournment

Creekview Council
Tues. Oct. 3, 7 p.m.
Creekside Lounge

I. Call to Order: 7:02 p.m.

II. Roll Call: Enoc, Ethan, Jessie, Cari, Bryan, Logan, Kelsey, Michael, Mary, Josh, Jen, B.J., Shelley

III. Approval of Agenda: approved

IV. Approval of Minutes: approved

V. General Forum (open comments from the audience):

I like you Ethan - Bryan

Compost: A new raccoon-proof compost bin will be in place this Friday and will be emptied weekly. Shelley says Campus Recycling Program needs volunteers to clean the site and replace the bin at 4:30 p.m. on Friday.

VI. Table Requests and Appointments

VII. Executive Board Reports

A. Chair:

B. Vice Chair:

C. Secretary:

D. Treasurer: We have $658.02 left in program account, we have $100 in unallocated if you wanted to put that back into programs. BBQ was a success, we used up all our food, we spent $141 for next program Thursday was a good day, we might want to have more food next time.

E. RHA Rep: Klamath room for haunted JGC, I’ve been asking people if anyone has ideas. Logan said Klamath might already be taken.

The BBQ was kind of a success, but a lot of people complained because the food ran out.

There’s also a chalk issue on the Fern Hall stairs, apparently someone decided to hopscotch up and down them and the chalk is getting into peoples’ apartments.
B.J. said residents need a permit to chalk. Jen said the renegade chalkers didn’t get said permit.

VIII. Representative Reports

A. Fern: Sarah called Rendezvous and they’re looking into possible air hockey and switching out games in the next week (Jen said they came in today).

B. Willow: Vending machines need to be re-stocked and filled with new items. People are also demanding new tips for the pool cues and new balls and paddles for ping pong. And some are wondering why people are watching the same thing on both TVs.

C. Laurel: Due a few careless people who mistake a bench for a trash can half way up Mount Creekview, residents in Laurel are asking for garbage can half way up the hill. Ethan says we have to talk to Sue about it.

D. Juniper: I didn’t hear what Joshua said so I’m assumming that everything’s okay, if not please let me know.

E. ROCC Rep: ROCC Bloc-ed on Friday night at 7 p.m. Next event is Expressions of Oppression Nov. 1 in the Klamath River Room, if anyone wants to present a poem or something Jen says to get a hold of ROCC. Organic t-shirts will also be available at Expressions of Oppression.

F. RPB Rep: Approved $1000 for ROBOT for video games.

G. ROBOT Rep: (see above) Budget is approved and ROBOT’s video game competition will likely be held on October 28 at the bottom floor of the J.

H. RLC/AC:

IX Old Business:

A. CV BBQ: Perry in Fern was deeply disappointed with our little BBQ on Thursday and didn’t hesitate in telling CV Council so. Our good RHA Rep set him straight and explained to him that we did our best in providing food and encouraged him to come to Council. Perry then apologized for his somewhat crude way of voicing his disappointment.

Everyone at Council agreed that we should have planned better. It was a learning event and next time we’ll order more food. Also, Council members need to make sure they can show up at said events and be productive in some way.

B. Grounds Fines: The $28.75 cigarette-butt fine is paid, Ethan said. It was Richard Carlson not Sue who charged us. Carrie and Erin from Juniper went around gathering loose change. Ethan also went around Fern with a can for $$. One non-smoker resident even contributed $7.

C. Haunted JGC: Ethan will be e-mailing victims this week. Logan said because Halloween falls on a Tuesday Haunted JGC will be our meeting. Happy Halloween!!

D. Recyclables: Have papers to give to LGAs/council members to explain what is recyclable.

E. Ping Pong:

X. New Business:

A. CV bail-out fund: Because the escapade with the cigarette butts taught us all a lesson, Ethan set up a Creekview bail-out fund should we find ourselves in a situation similar to last week. There is still a bunch of change left in the can and if no one drops their butts on the ground, or, say takes an axe to the gazebo by the end of the year, we can use the money for a program. But keep in mind that although we have money in the can, if someone does take an axe to the gazebo it’s likely CV residents will all get charged because we don’t have enough money in the can to buy a new gazebo

B. Rendezvous/ Pool Tables/ Video Games: in the works.

XI. Announcements:

Fri. Oct. 6: The Moon Festival will be held in the Kate Buchanan Room at 7:30 p.m.

Joshua Nelson made LGA of the Month, way to go!

Tammy went to a budget meeting. We’re in the middle of a budget crisis, people are getting laid off, classes are getting bigger and people are wondering what they can do to voice their opinion. She passed around an e-mail list and I pimped the Lumberjack. If anyone wants to voice their opinions, that’s what the Lumberjack is for.

XII. General Council Discussion: Jen’s going to check out the chalk at Fern. Cari moves to adjourn.

VIII. Adjournment: 7:50 p.m. or so

Residence Hall Association
Executive Council
Agenda #19
March 26th, 6:00 PM
Klamath River Room

I. Call to Order

The meeting was called to order at 6:01

II. Roll Call

Present: Anondah, Aaron, Porchee, Kenny, Michelle, Samantha, Terri, Milo (late), Ellen, Megan, Mary, Ryan, Alex, Nancy, Brittany, Nicole, Jannah.

Not present: Adrienne.

III. Approval of Agenda

Nicole moved to approve the agenda, Alex seconded.

“NRHH Teeter-a-thon” was added to the agenda under tabling (March 31-April 6th, Dinner). Agenda approved.

IV. Approval of Minutes

Ryan moved to approve the minutes, Alex seconded. Minutes were approved.

V. General Forum

None.

VI. Table Requests and Appointments

A. NAKED Milers (3-27, 3-20, Dinner)

Trying to get people involved with the program and advertise.

Brittany moved to approve, Ellen seconded.

Aaron: Currently, Penny Wars and Feast and Fest (both RPB) have this time, but is willing to share. Tabling is approved.

B. Teeter-a-thon: NRHH RHA week event. Will start at the same time as RHA’s event and is a non-stop people teetering for 36 hours. Need tabling for the pledges and teeterers, which will be donated to Arcata Endeavor.

Megan moved to discuss, Mary seconded.

Aaron: RPB is willing to share with all of its tabling. Tabling is approved.

VII. Executive Board Reports

A. President: Talked about the No-confidence vote. Currently, Terra (AS) is putting in a No-confidence resolution and AS will give us signatures, as well as the Academic Senate. Alex brings up the point of us not having an AS rep. John Capaccio is checking to see if we can fund getting a new TV.

B. Vice President: Need description of RHA week event by Tuesday at 5 PM. Also, send your constitutions to rha@humboldt.edu ASAP!

C. Secretary/BOA/Dinning Committee: RHA Website now working.

D. Treasurer/BOF: $1487 left in budget after Canyon’s budget request. Board of Finance meeting went well, but some treasurers did not show up, so each council remind your treasurers to come to the next BOF meeting at 5PM in Klamath. Apologies for missing the last meeting, but did not get back from LA until Monday night, due to missing the bus.

E. NCC: NACRUH registration deadline is coming up soon, pending an invoice from RHA and NRHH. Finalizing tying up loose ends.

VIII. Representatives and Committee Reports

A. RPB: No-talent talent show was Saturday. Didn’t go as well as it has on other years, though. Feast and Fest is on Thursday, April 12th at 6 PM. Changing will begin at 5 in the Mezzanine, so if you’re royalty, be sure to arrive at 5 to dress.

B. ROBOT: President for next year elected-Ravin Craig. Humcon coming this weekend (there will be a Cosplay contest, hence Ryan’s orange hair). Discussed BOTS. John T’s presentation not big and there was a smaller-then-expected turnout for RvB.

C. ROCC/Diversity Advocate: Held election for next year’s president…TWICE (Ashley won both times). Also had presentation by three ladies from three different countries.

D. NRHH: Nominated NCC, Pres for next year (NCC-Ryan, Pres. Nancy). Planning for Teeter-a-thon, as well as OTY’s and inductions. OTMS for March are due this weekend, as well as OTY and induction nominations are due in mid-April.

E. Creekview: Made wishlist list and planned a Creekview Council end-of-semester BBQ. Also planning a finals week study time and allocated money for RHA week.

F. Canyon: Talked about budget and have one program in the works, as well as RHA week. Removed an allocation.

G. Hill: Updates council on what money was allocated and talked about a Fern Canyon trip.

H. Cypress: Had presentation from a housing official regarding the re-model of Cypress 8th and 9th. Design was given a so-so rating by council (among the changes: the bathroom will be changed into 3 separate single bathrooms and the kitchen will be open. S’more’s and more went well-good turnout and scrumptious treats!

I. Manor: No report

J. AS: Meeting next Monday.

K. (2) UC Board of Directors (n/v): No report

L. Alcohol and other Drugs (n/v): No report.

M. Student Health Advisory (n/v): Talked about fee increases (apparently, were annoyed at the Student Health fee increases). Looking for a new physician. Changing the health center layout (to make it more private).

N. Rec Center (n/v): No report

O. University Space and Facilities (n/v): No report

P. Publicist (n/v): No report

Q. Webmaster (n/v): Vacant

R. Sustainability (n/v): No report

S. NAKED (n/v): Talked about NAKED milers and have an E-mail list. Currently trying to take steps to become a board, including forming a constitution.

T. MILC (n/v): Have a letter drafted to RHA about making the policy change, which is being passed around. Looking forward to acknowledge these changes. Considering becoming a council to ensure (and later, control) the music being played around the res halls.

U. Elections Commissioner (n/v): 2 of 5 positions filled, but neither have been returned. Due to the short turnaround, 3 singles are reserved for the other positions that are not yet voted in.

V. Advisor (n/v): Go to take back the night. The Royal Flush reserves a section for RHA, be sure to use it. Matt will be absent next week, so if you have any questions, E-mail.

IX. Old Business

A. Hill council budget request ($450)

Hill has passed out their budget for review. Recap: Hill wants the $450 for their RHA week event, a concert in Cypress Lawn. The money is being allocated for the event and to secure a band.

Jannah moves to discuss, Ryan seconds.

Michelle: This event is being publicized, but is there a back-up in case the funding is rejected? There is a back-up plan which would involve less money being spent for the program.

Aaron: What exactly is the money being used for? This would be for raffle prizes and rent a stage. Considering paying for a band, but will return the unused money to RHA. Has Hill gotten in touch with this band? They have one, but are talking to another (and had auditions on Saturday, but didn’t go so well).

Milo: Is Hill over-allocated? No-once all allocations go through, Hill will have money remaining.

Aaron: Recommends amending the request to something slightly less then $450 (maybe $300).

Michelle: If we give everyone what they ask for today, then we cannot allocate anymore money for the rest of the year, as it would expend our budget.

Brittany: Did the band say how much money they will ask? No one’s sure-negotiations were through a third-party.

Aaron: Is this time-sensitive? No, but Hill wants to know how much money they have before they begin to negotiate.

Alex: Motions to amend the amount to $300, Ryan seconds.

Alex (in response to no discussion): Wanted to make the amendment in order to discuss the amendment. Does not support the amendment.

Aaron: Agrees with Alex. Is looking at what we have available and believes the Creekview funding request should be a wishlist item.

Anondah: Will $300 be enough? It should be. If the stage is available for free, this will reduce the cost.

Milo: Moves to add to the amendment that the money being given to Hill goes into the Hill general fund, (as opposed to going straight to the program costs) Nancy seconds.

Vote on Alex’s amendment, along with Milo’s amendment: 1 for, 5 against 3 abstain. Amendment fails, funding requests remains $450.

Nancy: Moves to amend the original $450 funding request be given to Hill General Funds, (as opposed to going straight to the program) Alex seconded.

Vote on original $450 funding request with Nancy’s amendment: Passes-3 abstain, everyone else in favor.

(Side note: Matt points out that, as RHA is not a programming board, that we cannot allocate money to programs and always allocate money to councils, which made our amendments to fund the council, as opposed to funding the program unnecessary).

B. Creekview Council Budget Request ($1000)

Creekview has withdrawn the budget request and has moved the TV to the Wishlist.

X. New Business

A. Creekview Block Party ($350)

Last time, the Block Party was not very successful and they hope to do better.

Jannah moves to discuss, Nancy seconds.

Nancy: Requests a copy of the Creekview budget to review.

Jannah: What were the complaints about the block party? Last time, they ran out of food.

Milo: What is the money going to? The party will be in the parking lot, but how the money will be allocated? Creekview has not yet determined this.

Nancy: Requests an itemized budget for what the money will be spent on.

Aaron: A lot of the stuff will be discussed next week, as we cannot vote on this today, as the item exceeds the $100 limit.

Item tabled for next week.

B. APASA ($60): The program will be April 12th in the Klamath River Room.

Mary: Is doing this for the Asian Heritage Week.

Milo moves to discuss, Nancy seconds.

Milo: Didn’t Matt say we only allocate to councils? Yes. Amends motion to allocate the money to RPB to spend on this program, Alex seconds.

Michelle: Since this money is going to APASA (which is a campus club, not an RHA council), this should come out of the cooperative funds, which was depleted for Alternative Spring Break.

Mary: APASA still has money for this program, so why is RHA being asked to fund this?

Milo: Moves to table this discussion, Alex seconds.

Jannah: This may have been a misunderstanding on behalf of the facilitators.

XI. General Council Discussion

Aaron: For wishlist: do we want to collect now and compile the list? If list is unavailable at this time, E-mail to RHA (at rha@humboldt.edu) and CC Alex. Next week, we will discuss what priority the items are listed.

Alex: Will compile next week and in 2 weeks, we will vote on the wishlist order.

Nancy: Never clarified what is going on in the Rec Room. Apparently, working on getting an Elliptical machine.

Matt: Music Policy was well-written. If anyone is bringing bands on and is paying them, that requires a contract process.

Anondah: There was no community service clip-art, so the picture is community and service (well, a service station).

XII. Announcements

Nancy: Thursday, 8, putting on a program that looks at gender stereotypes in Klamath.

Aaron: Sent RHA week event blurbs! This will be in the Baby Gazelle, an RHA week newsletter that is sent to every resident.

Alex: OTM’s are due this weekend. ROBOT is kicking off the final weekend of March of the Machines with a trip to POTAWAT and will begin the FFVII competition, with Humcon the next day.

XIII. Adjournment

Milo moves to adjourn, Ryan seconds. Meeting adjourned at 7 PM.

Residence Hall Association
Executive Council
Agenda #18
March 19, 2007, 6:00 PM
Klamath River Room

I. Call to Order

The meeting was called to order at 6:03

II. Roll Call

Present: Anondah, Aaron, Kenny, Michelle, Samantha, Terri, Milo, Ellen, Megan, Mary, Ryan, Alex, Nancy, Brittany, Nicole, Jannah.

Not Present: Porchee, Adrienne, Douglass.

III. Approval of Agenda

Mary moves to approve, Nancy seconds.

Alex moves to add wishlist to New Business

Nancy moves to add discussion as a stipulation for NRHH for New Business. Agenda approved.

IV. Approval of Minutes

Alex moves to approve, Ryan seconds. Minutes are approved.

V. General Forum

None.

VI. Table Requests and Appointments

A. LEAP (Leadership Education Adventure Program), Abby

March 22, 26, 29 and April 2nd, Dinner (though in each case, they do not table for the entirety of dinner)

Want to table for fundraiser (Chocolate Iron Chief), $5 to enter and can make anything with chocolate, like chocolate chili, or chocolate cake or even…chocolate chili cake. Students can pay $2 to sample and there will be a judging. Want to spread word. Fundraiser is on April 3rd, but cannot sell tickets

Terri moves to approve, Mary seconds.

Milo: Why can’t they sell tickets? It’s apparently a J policy.

Aaron: The only people tabling is RPB, but is willing to share.

Vote: Tabling approved.

VII. Executive Board Reports

A. President: Congratulations to all of next year’s ResLife staff. Also wanted to discuss fees. Tuition will be going up next year, as voted by the Board of Trusties. In addition, Richmond has not consulted SFAC and is trying to circumvent the student vote. AS is going to be making a vote of no confidence in Richmond and we got information to submit our own vote of no confidence. Anondah welcomes any help in making this draft. Wants to discuss further in General Council discussion. JC is doing the go-ahead for the Creekview grip things on the stairs, but it will be done in sections. If you want to be on the agenda, you must E-mail Anondah and not work through someone else. E-mail the RHA website and put “to be put on the agenda” in the subject. Is meeting with JC on Wednesday-if you have anything that needs to be brought up, do so by then.

B. Vice President: Need constitutions from all the councils. If you want, all the VP’s should have gotten a CD that has all the constitutions.

C. Secretary/BOA/Dinning Committee: Dinning Committee met before Spring Break. Little in terms of complaints, however Ron is looking into adding or publicizing a means of requests for items at the Cupboard.

D. Treasurer/BOF: BOF meeting is 5 PM, Friday in Klamath River room.

E. NCC: Finishing up term and is figuring out how to register people for NACRUH. As for elections commissions, not a lot of people applied for RHA Executive Board for next year. Applications are online at the Royal Flush website.

VIII. Representatives and Committee Reports

A. RPB: Allocated $50 to Creekview. Canyon is leading in the Camel Cause Penny Wars, with Hill last (next to housing). No Talent Talent show is Saturday at 7. And, the last list of movies for the year: Casino Royale, Flushed away, Little Miss Sunshine and Confederate States of America.

B. ROBOT: Considering next years budget and voting for next year’s chairs. All 6 bots are in. Mythbusters will be on tonight, with Dawn Goley doing a presentation tomorrow. Unix workshop Thursday 5-7 and Humcon is at the end of the month. New video games are in and available to check out.

C. ROCC/Diversity Advocate: Updating budget and talked about RHA week program (Iron Chief but with desserts-Iron Desert?) with deserts of different cultures.

D. NRHH: Voted on OTM’s. Will be posted tomorrow. Discussed Tetter-a-thon. Nominated for next year’s exec board.

E. Creekview: Working on RHA week and working on a game night in the lounge. Also working on a Spring Fling dance and hoping to get a new TV.

F. Canyon: Did not meet.

G. Hill: Completely elected a new Exec Board, with many members moving up (Samantha promoted from Secretary to Chair, Terri is now Secretary and RHA Rep with other members moving up for Vice Chair and Treasurer). Purchased a plaque for Jack Carter (a Hill resident killed when he fell from his window on 3rd floor Redwood. Sponges/Dish Soap donated by staff for kitchens and working on mural designs.

H. Cypress: Cypress newsletter is a bust. Doing an event, “S’mores and more” which will be on Thursday at 5:30 on the Cypress Lawn, weather permitting. Also allocated money for RHA week and made final decisions on T-shirts.

I. Manor: No report.

J. AS: We have no applicants, but AS will be passing on their minutes. Working on a vote of no-confidence in President Richmond.

K. (2) UC Board of Directors (n/v): Auditing the budget. Multi-purpose room is available for reservation. Working on getting a computer for the room. If interested in joining the UCBoD, there are several positions available and you can pick up packets in the Student Activities

L. Alcohol and other Drugs (n/v): Had sub-committee meetings and will be putting on an Alcohol Awareness program, where you get to experience what would

M. Student Health Advisory (n/v): Meets Friday

N. Rec Center (n/v): Have not met.

O. University Space and Facilities (n/v): Voted on where to put new housing. Will have one more meeting this semester.

P. Publicist (n/v): No report.

Q. Webmaster (n/v): Vacant

R. Sustainability (n/v): No report.

S. NAKED (n/v): Did not meet, but will be meeting this Sunday

T. MILC (n/v): Writing letter to change policy and are interested in becoming an official committee as a means to monitor what music gets played.

U. Advisor (n/v): Will be out of town the meeting after next (Caesar Chavez Weekend). Consolidating a calendar of events that will occur that weekend in the school and in the community. If you want to add anything, be sure to E-mail Matt. Pay attention to time-if you have on-going projects, be sure to plan ahead. At this moment, there has been a freeze on the petty cash, due to misuse. Paperwork has been filed incorrectly and housing will be discussing what will be done to clarify the process. The Budget Freeze Date is April 15th (the day before Tax Day, interestingly enough). This means that things need to be ordered or purchased by this date.

IX. Old Business

A. Canyon Funding Request ($1000)

Got an E-mail from Monika from listing all the Canyon expenditures and only 8 where spent. Some reimbursement requests have not gotten through. Currently, Canyon has unspent around $1000, but has allocated more then that amount-about $100 over.

Brittany moves to discuss, Nancy seconds.

Anondah: There is a 2-week reimbursement window, meaning that expenditures must file their reimbursement requests, at most, 2 weeks after at the event, after which they cannot be reimbursed. What amount was allocated, but was not reimbursed has exceeded the time allotted? Apparently, housing does not have a complete record, because the numbers housing gave do not line up with the amount recorded.

Aaron: Where did the money amounts for how much the pillows and murals come from? It was estimated that the art supplies for each mural would cost about $150, but this is an item that has not been voted on yet. Aaron also brought up the possibility of cutting costs by only factoring the reusable once, as the $150 includes paintbrushes and smocks, which can be reused. In addition, allocation for the pillows was an estimate brought up by the program facilitator.

Nancy: For one of the events, the Treasurer may not have submitted the paperwork, but the facilitator did fill out the paperwork and turned it in. And a Safeway purchase would be done differently, but would still show up on the record.

Alex: Monika’s records are usually accurate up to a week, but several known transactions do not show up on the records. Also, maybe ask maintenance for materials to paint the murals, so to reduce the cost.

Anondah: Is looking at the total costs of all the requests. As of now, we have $2450 in requests and $1980 in budget.

Nancy: Supports the funding request because she would rather have the money allocated and spent then leave a council in debt.

Aaron: Not against giving the money to Canyon, but we does not have enough information to vote on this now and with the RHA budget at $1980, we may not have enough money to go around. Would like this tabled to next week.

Alex: Had experience with these things last year and the budget has not matched up before. With what everything has, Canyon may not be over budget, but that they will not need the full $1000.

Motions to amend the amount to $500, Terri seconds.

Discussion on amendment.

Nancy: With Canyon’s budget frozen, putting this on another week would delay when funds are coming. In favor of giving Canyon the full $1000.

Alex: Nancy makes a good point, but by amending the budget, it gives Canyon some leeway and leaves RHA with enough money to spend for the other councils.

Anondah: Would have to agree with Nancy, but we have to be fair to all areas. Supports the $500, as this would allow Canyon to continue business.

Nancy: May want to ask Paul about budget, since some things may have been taken out of ResLife Budget and so would not show up on the Canyon budget. The Tan Oak retreat has already been scheduled and programming already in the works may not get done. If Canyon does not get the full amount, they would not be able to come back for more money, as it would have been allocated already and may end up still in debt.

Michelle: If we do not approve the money and Canyon remains in the red, then RHA must pay the amount anyway.

Anondah: There are other resources for money and every council will have something left.

Milo: If no money is allocated, Canyon cannot do anything else as their budget is frozen. Would like the $1000, but will settle for the $500.

Vote for the amendment from $1000 to $500: 6 for, 3 against, 3 abstain.

Discussion on the allocation, now reduced to $500.

Jannah: Could RHA buy mural materials, such as paintbrushes, for all areas? This could be a Wishlist possibility.

Samantha: could they get supplies from the Art Department? Possibly.

For the sake of speeding up the meeting, it is asked that all comments focus only on the funding request.

Nancy: Canyon should have priority, as they were the first to ask for money.

Vote on funding request: Passes, with 1 abstain.

X. New Business

A. Hill Funding Request ($450 for program)

With the new exec board, this money would be for the Hill concert, which is Hill’s RHA week event. A lot of it would be for getting a known band to play.

Milo moves to discuss, Brittany seconds.

Milo: Could Hill bring a copy of the updated budget? Hill actually brought it with them. Has $500 allocated but unspent, with no money left to allocate.

Anondah: Be sure to bring a copy of the budget for everyone. Will be voted on next week, as amount is greater then $100.

B. Creekview Funding Request ($1000, for TV)

Was supposed to be on the agenda for last week. Request $1000 to buy a new TV for Creekside Lounge

Nancy moves to discuss, Terri seconds.

Anondah: Need to be E-mailed to get on the agenda. Also, $1000 is an estimate for a low-end big screen TV, not counting sales tax.

Nancy: Concerned about spending for now since it wouldn’t be here until next year and the money should be used for this year’s residents. This should be a Wishlist item. (Alex and Milo agree)

C. Wishlist

The Wishlist takes the money left over from the end of the year and is allocated for items that benefit the Residence Halls. The wishlist is a list, complied by RHA from requests from every council of items that the surplus will be used to buy. All councils, bring in a list of things that each area needs or wants to be put on the wishlist. The sooner we get the list, the more control we have on when the items gets in. Try for 5 items, but if there are any more, list them as well.

Alex: The allocation is different: instead of allocating money to buy the items, we compile everything and rank the items. Once the first item is bought, if there is enough money left over, the next item is bought, then the next and so forth, until the money is spent. Alex wants to be in charge of the purchasing the items and ensure that the Wishlist items get bought.

D. NRHH Funding Stipulation

The way that the UC Banquet Hall costs work is that you pay not only for the hall, but also for food. When RHA approved the money, the money was stipulated to be used only for reserving the UC Banquet Hall.

Milo moves to remove the stipulation, Terri seconds.

Vote: Motion passes.

XI. General Council Discussion

Milo: Thanks us for support.

Anondah: Anything that someone wants to bring up to John Cappicio and anyone want to help with the no-confidence in Richmond, talk to Anondah.

Aaron: Talk to John Cappicio about the speakers in the JGC Rec Room and TV, which may need to be replaced.

Milo: Concerning the framing of the vote of no-confidence in Richmond: we should focus on what he’s doing that effects the residents and leave the tuition complaints to AS.

Terri: Water heaters were turned off in Sunset on 2 floors over break and the heat is not back up to normal. Will file maintenance.

Aaron: Would like to adjourn the meeting.

Ellen: Note that some residents want to live on campus, but cannot live due to costs.

Nancy: A majority of the fee increase goes to athletics. If athletics cannot afford to be here, then they should give the money to other sections, since athletics should take a back seat to academics. Also, wants to discuss Richmond’s policy of bypassing the student voting.

Milo: Moves to adjourn, Nancy seconds.

XII. Announcements

Skipped.

XIII. Adjournment

Meeting adjourned at 7:39

Residence Hall Association
Executive Council
Agenda #17
March 5, 2007, 6:00 PM
Klamath River Room

I. Call to Order

Meeting was called to order at 6:01

II. Roll Call

Present: Anondah, Aaron, Prochee, Kenny, Michelle, Terri, Milo, Ellen, Adrienne, Megan, Mary, Douglas, Ryan, Nicole, Jannah, Laura, Matt.

Not present: Laurence, Brittany (excused).

III. Approval of Agenda

Mary moved to approve the agenda, Ellen seconded. Agenda approved.

IV. Approval of Minutes

Adrienne moved to approve the minutes, Alex seconded.

Milo had asked about the attendance policy at the last meeting was not noted. This will be added to the posted minutes.

V. General Forum

No general forum.

VI. Table Requests and Appointments

A. Elections Commissioner-Michelle Song

Elections have been started, so if you want to run. There were 2 applications, and Michelle was the most qualified. Questions:

Alex: Given the shortened time, will the setup made last year with the student vote be kept, or will it return to an application process, which was done in years past? Will return to the original format of the application.

B. RPB Feast and Fest (Dinner, March 26-April 6th)

Mary moved to discuss, Megan seconded.

Douglass asked what Feast and Fest is. Explanation: It’s like Medieval Times, except its in the J and there are no horses. RPB is already tabling, but

Mary: When is Feast and Fest? Thursday 12th of April (RHA week)

Anondah: Have they considered tabling later? They will be tabling for the 2 weeks before Feast and Fest. Will sell at the door if there are still sticks, but usually sell out long before then.

Alex: Try to print out tickets, as a reminder.

VII. Executive Board Reports

A. President

Had a presentation about the new housing back in January. Went to SFAC for permission for the price raising in 2012-13. Richmond approved up to a 5% raise. After this meeting, an E-mail will be sent out about the housing places. University is doing a budget review and there is currently considering a change in price, changing Student Athletics to a student-paid situation. Also considering a fee to allow free bus fares to any bus in the region (not just AMRTS). Publicity request form is done.

B. Vice President: Each council: have your VP’s E-mail Aaron with an updated constitution and have each council E-mail a description of their RHA week program for the Baby Gazelle by the end of Spring Break.

C. Secretary/BOA/Dinning Committee: Dining meets tomorrow at 12 in Ron’s office. Working on a BOA time (currently, time conflicts abound). Will now post minutes on website only after minutes are approved.

D. Treasurer/BOF: $1980 Left in unallocated. Many treasurers have not e-mailed schedules, however, Friday at 5 seem to work for BOF meetings. Planning for first Friday after spring break.

E. NCC: Went to NCC retreat and discussed NCC training and how other schools handle their RHA elections.

VIII. Representatives and Committee Reports

A. RPB: Penny wars going on. Creekview leading, with Hill. Canyon and Cypress are tied. Housing is deep in the negative. No-talent Talent show, Saturday after Spring Break.

B. ROBOT: Madden Tournament on Saturday started slow, but picked up as the day wore on. March of the Machines calendar was given to Anondah. Today: Wayne Knight doing a Photoshop presentation (which is actually during this meeting…boo!) DDR League is still every Thursday. March 9th is the Cosplay workshop, with Humcon at the end of the month. In addition, Mythbusters will be on the 19th, 26th and 27th. Other events: March 20th: Dawn Goley. 22: Unix, with John T. Carter. 23rd: Red Vs Blue marathon. 25th: Halo Machinima. 29th: CSS with John T Carter. And 30th: Potawat with the FFVII tournament.

C. ROCC/Diversity Advocate: Discussed RHA week program.

D. NRHH: Voting on OTM workshop. Trying to do OTM voting through the regional. Kuddles 4 kids going great (every Sunday, 4PM to closing in the bottom of the J). Working on Teeter-a-thon.

E. Creekview: Doing a Texas hold’em tournament for RHA week (Monday). GBLT (Gay, Bisexual, Lesbian, Transgender) movie night has been successful-so successfully, they’re doing it every night. Still looking to exhaust budget.

F. Canyon: Expended budget.

G. Hill: Made an RHA week committee. Pots and pans have been bought for both Redwood and Sunset halls. New murals are wanted in Redwood-submit designs to Pia for consideration.

H. Cypress: Doing more planning for RHA week and will be getting in Baby Gazelle article. Cypress newsletter on verge of not happening and T-shirt design chosen.

I. Manor: Had a meeting, exhausting budget. Nothing is hard, apparently.

J. AS: Have 2 applicants.

K. (2) UC Board of Directors (n/v): Meeting this Thursday

L. Alcohol and other Drugs (n/v): No report

M. Student Health Advisory (n/v): No report

N. Rec Center (n/v): No meeting.

O. University Space and Facilities (n/v): No report

P. Publicist (n/v): Forms are out.

Q. Webmaster (n/v): Vacant.

R. Sustainability (n/v): No report.

S. NAKED (n/v): Had a meeting and a large turnout. Have a program idea to use NAKED and put together a running/workout group that could meet regularly and use physical activities as a means to promote mental health. Tenitive name: NAKED milers. Want to start tabling to get interest and figure out what kind of exercises to do. Also trying to get a structure to continue.

T. MILC (n/v): They got a lot of signatures for their policy changes.

U. Advisor (n/v): Travel safely when you head back home. Is happy about the elections commissioners chosen. Sustainability Coordinators are showing a film about Cuba’s peak oil. 45 school days left-that leaves only 5 meetings left.

IX. Old Business

None

X. New Business

A. Canyon Funding Request ($1000)

Passing around budget and currently in debt. Requesting $1000, as line items set, mostly for doing murals. 4 buildings are up, as is a Wellness retreat. The rest is for unallocated.

Alex moves to discuss, Ryan seconds.

Douglass: Will these murals be put up for a long time? The murals, which are in the foyers of each Canyon building, remain until the paint falls out, or if the design is deemed inappropriate (which won’t be a factor, as all designs must pass through housing first) so whatever is being painted will remain for several years at least.

Aaron: What was done with the budget? Currently, Canyon over-allocated their budget.

Anondah: Would like to see the actual amounts that have been spent over what has been allocated.

Nancy: Knows that Canyon LGA’s will be requesting money.

Adrienne: Which halls will be painting murals? Currently, Hemlock, Madrone, Maple and Alder. The murals will not be painted over existing, murals, but will add to them.

Mary: Likes the Canyon murals.

Douglass: Are the murals going to maintain a theme (in case of the special living area)? These depend on the ideas generated by the residents.

Aaron: How was the cost figured out? This is just coming in from paint cost estimates that Madrone hall made for their mural and assumed that to be the cost of getting the rest of the murals up.

Alex: Noticed an error in the budget, which will be corrected.

Amount means that the item cannot be voted on this week and will be tabled until next meeting (which is right after spring break)

XI. General Council Discussion

Alex: for Porchee: Where is BOF going to meet? Klamath. A half hour ago, purchase was made for more video games, based on suggestion box ideas These games are: Tony Hawk American Wasteland, ATV Offroad Fury 4, Katamari Damacy, Crazy Taxi, Legend of Zelda Collectors Edition, The Sims, Street Fighter Anniversary edition, True Crime: NYC and one more I didn’t catch.

Mary: For Aaron: who E-mails the RHA Week Info? Doesn’t matter, as long as it gets in.

Anondah: If you’re going to E-mail RHA, put who the item is for in the suggestion. John Cappicio wants us to exhaust our budget, because he doesn’t want our money back. Also, considering putting in a treadmill for our rec room. The Wishlist: at the end of the year, we get money back from allocations and the wishlist are items that we vote on that are used to spend the money. Question to Creekview: have anything come back from the test strips? They do work. Richard Carlson has ordered the test sanitizers for Sunset and Pepperwood.

Douglass: Creekview Council has given MILC permission to use the lounge for concerts.

Alex: Would like to help with the wishlist and is willing to work to ensure the items get purchased.

Nancy: Would like the binders back.

Matt: Will be making sure the items will be ordered before the year ends. The budgets have to be accurate-a council cannot be over budget.

Milo: Agrees to Matt, but Nancy reminded Canyon of a program that was not on the budget. Is bringing this back to Canyon council.

Anondah: Add to Nancy: if you do not have a folder, please talk to someone in RHA-as well as the CD’s.

Kenny: BOA will be working on Transition Reports. And if not, then Kenny will be working on transition reports.

Nancy: Looking for 1 treadmill and 1 elliptical for Rec Room. In addition, there are things that Canyon has allocated but has not spent and they may resend some of the budget allocations. Currently, they are trying to manage unspent money.

Douglass: Noticed that AS took no stance on budget crisis. Wants to make RHA make a vote of confidence on Richmond.

Aaron: For Milo-confirm reimbursements, as after 2 week, nothing can be reimbursed. This might lead to having a little more money in the budget.

Milo: Encourages Douglass to organize his vote of no-confidence in Richmond.

Alex: For Milo-Has Canyon gone to Monika yet? She will have budget.

Matt: Suggests Monika, Leticia and Paul for budget info.

XII. Announcements

Mary: Men’s basketball team is in the PLAYOFFS this Friday, against Alaska, Anchorage. We are ranked 1 (!) in the west.

Aaron: Penny Wars-bring your pennies!

XIII. Adjournment

Milo moved to approve, I don’t know who was officially called to second because everyone raised their hands, so I’m just saying everyone seconded, but it doesn’t matter because the meeting was adjourned at 7 PM. Happy Spring Break! Yay for Spring Break! YAY!