Minutes for April 30, 2007 (Final Meeting of the Year)
30 04 2007Residence Hall Association
Executive Council
Agenda #23, Final Meeting
April 30 2007, 6:00 PM
Klamath River Room
I. Call to Order
The meeting was called to order at 6:03
II. Roll Call
Present: Anondah, Aaron, Porchee, Kenny, Michelle, Samantha, Terri, Ellen, Megan, Mary, Ryan, Alex, Brittany, Nicole, Jannah. John Cappacio has come in as a guest and to proxy for Matt, as is former RHA Treasurer Billie (hi, Billie!) who is representing NAKED. Janine also shows up later.
III. Approval of Agenda
Jannah moved to approve, Terri seconded.
Alex motions to add the budget to New Business, Brit seconds. Budget is added.
IV. Approval of Minutes
Nicole moved to approve the minute, Terri seconded..
Minutes approved.
V. General Forum
John Cappacio says “Hi” and will proxy for Matt.
VI. Table Requests and Appointments
A. Executive Board 2007, 2008.
We’re introducing next year’s executive Board.
Vice Chair: Janine
Treasurer: Porchee.
Secretary: Jannah
NCC: Nicole.
At this time, there was no consensus on a chair, so there was no chair chosen.
VII. Executive Board Reports
A. President: Was happy to work with us this year and wanted to remind everyone to get enough sleep.
B. Vice President: Hates auto format and had a great time as VP.
C. Secretary/BOA/Dining Committee: Enjoyed time as RHA Secretary and will miss the tedious job of compiling these minutes for all of you to read. Has full confidence in next year’s secretary, ROBOT rep Jannah, especially seeing as how she somehow took over all my jobs from last year AND will be taking over my jobs from this year.
D. Treasurer/BOF: Going to miss being treasurer…for 2 weeks! Is confident that Porchee will do a good job. Going through budget to figure out how much is really left.
E. NCC: Did our transition reports this weekend, with Porchee having a conversation with herself.
VIII. Representatives and Committee Reports
A. RPB: Short meeting that was mostly goodbyes. Janine became Aaron.
B. ROBOT: Had a feast-and-fest style dinner and will be starting off with a bang next year.
C. ROCC/Diversity Advocate: Went to “Displace Me” over the weekend.
D. NRHH: Due to the deadline, OTM’s aren’t’ going to be due tonight and we’re going to talk about when OTM’s are going to be due. OTY Banquet is this Saturday at 6 PM. Limited availability for food.
E. Creekview: Will be having the Creekview BBQ on Tuesday.
F. Canyon: No meeting.
G. Hill: Will have food at the last meeting and doing finals countdown.
H. Cypress: Had last meeting of the year. And the year was good.
I. Manor: Chill. Waiting for 2013 when the Manor goes down.
J. AS: Elections happened. Had 31%, below the 40%. Terra Reniz new AS President.
K. (2) UC Board of Directors (n/v): Last meeting this Thursday. Talked about wanting to convert some UC restrooms into gender neutral which is being discussed. Student at large elections, with Noelle and Anondah running. This Thursday, there is as UCBoD dinner.
L. Alcohol and other Drugs (n/v): Not present.
M. Student Health Advisory (n/v): Last meeting, talked about sleep deprivation. Doing a remodel this summer, with a wellness room.
N. Rec Center (n/v): Reviewed user data and will be putting wall-padding insulation. Sprinkler system went off and flooded the gym.
O. University Space and Facilities (n/v): No report
P. Publicist (n/v): No report.
Q. Webmaster (n/v): No report.
R. Sustainability (n/v): No report.
S. NAKED (n/v): Had a meeting, interrupted
T. MILC (n/v): No report.
U. Elections Commissioner (n/v): Report already made (see appointments)
V. Advisor (n/v): If Matt were here, he’d want to thank all of us for our work.
IX. Old Business
A. MILC Constitution
We have received the MILC constitution.
Jannah moved to approve, Nicole seconded.
Aaron: Concerned about the fact that we have no one who could start it up next semester, as both of the people pushing for it (Milo, Cleo) are moving off campus next year.
Alex: Concerned that the advisor duties is determined by the advisor.
Billie: The letter indicates that they are in support of her idea for a new living area that is she is no longer doing.
Anondah: A few: Brought up by Kenny, the Historian should be a Secretary responsibility. Mentions BOA, but not BOF or LAB. Also needs a funding procedure. There is no procedure to adding a council, but we can leave this for next year’s executive board. If passed, it would still have to be added to next year’s RHA Constitution by next year’s board.
Aaron: If that is the case, maybe we can ensure that next year’s exec board can vote on it, in case that nobody starts it up.
Alex motions to approve with changes, Nicole seconds.
Vote: Passes. It will be added to the records.
B. NAKED Constitution.
Ryan has brought these in. Knows that several people that are members will be back next year to start it up again.
Brittany moves to discuss, Nicole seconds.
Aaron: Is glad that there will be people next year that will start it up.
Anondah: Wants to make a few changes, mostly the details about RHA or the Advisor starting up the next meeting.
Billie: Next year, NAKED will be adding by-laws and will be adding the standing committees.
Alex: The advisor’s duties should be spelled out by the council.
Michelle: Points out a spelling error. Also, RHA can determine meeting times with their first meeting.
Aaron: Since NAKED would be considered a satellite, they will have to meet on Wed or Thurs, as opposed to the Sundays that they are currently listed to meet.
Billie is willing to make all the changes suggested and have a general time frame based on RHA’s meeting time. NAKED will also be willing to change it to how ROCC or ROBOT decide.
Vote: Passes.
X. New Business
A. Budget for next year.
Terri moves to suspend rules concerning budget hearing being tabled, Alex seconds.
Porchee: Added NAKED to satellite councils. In addition, ROCC, RPB and ROBOT got budget increases. Area Councils got the same amount of money per capita as last year, with budget at 97% occupancy.
Brittany moves to approve, Alex seconds.
Michelle: Is 97% too generous? Apparently not: we do expect a higher-then 97% occupancy next year.
Alex: Curious about the AS budget, which was included.
Anondah: What was last year’s finals pack? It was reduced and money put into unallocated.
Alex: What was council of the year spent on? Still unspent.
Michelle: What was the reasoning to put the NCC retreat back up? Because it was requested this year, it was put back on. Also, why was elections reduced? Elections reduced due to not spending.
Billie: There is a BOF retreat mentioned: will there be other committee retreats? Not asked for.
Kenny: What is the Council of the Year? It is used for a charity in the name of the council of the year.
Alex: As far as he knows, the Treasurer’s are the only ones required to have a retreat, which is not required by the other committees. Is concerned about the clubs fund (from AS) having so much, as is seems like its only there to pad the budget.
Motions to cut the clubs fund to $1500 (from the $5500) and $1340 from unallocated. (Reasons are that RHA does not need as much unallocated and does not want to deplete the AS account, as it is a back-up measure.)
John: We have an obligation to spend the money.
Alex: Traditionally, the clubs fund is replenished from fund raising, but the only fund raising we have is finals packs. If we over allocate, the clubs fund is our emergency plan.
Billie: Agrees that we should use the money and keep the budget as it is, in case that other councils will probably need more money during the year.
Terri: Should NAKED be under a satellite council? They actually need to be under a line-item.
Aaron: For NAKED: if it looks like they will be a council, the money can be moved into another satellite and have that council include it under their line items, but that will be too complicated.
Anondah: We have problems spending all of our money and we should spend what we have.
Porchee: We should not change the budget, since we will likely go to a higher occupancy.
Alex’s motion dies on the floor, due to lack of a second.
Terri motions to change unallocated to the $2000 and put the rest into the clubs account, Alex seconds.
Michelle: Wants to change the Elections back to $500 (currently at $250)
Billie: We can always take money out of the clubs accounts at anytime.
Michelle: With the conference budget, where is the clubs conference funds? What the NCC takes out of the conferences isn’t shown.
Janine: Suggests having some students pay for part of the conferences fees. This is why we have the clubs account-fund raisers like finals packs make up the money.
Alex: It used to be that people who attend conferences would work with the treasurer to aid BOF in fundraisers.
Vote: Passes, with 3 abstain. Budget changed as such.
Michelle: Suggests keeping the elections budget at what it was before ($500), or raise it. This is so that we can buy the pens and get them out.
Aaron: Concerned about, even if we get pens, how are we getting them out? We will be getting them out, plus there are ideas of getting them into the packets.
Anondah: Can we get a pen line item? It’s something done by the elections commissioner and making a line-item just for pens would pigeonhole next years exec board into spending it just for pens.
Alex: We can’t count on the elections commissioner to get pens, which is why Matt had to get pens out of his own budget.
Kenny: If we want to do this, maybe we should have a publicity line item where pens could come out of that fund and the rest could be used for other means of publicity.
John: A budget is a plan and if there is a shortfall, the budget will be reviewed by changing the line items.
Brittany: If we created a publicity line item, it would increase the need for a publicist.
Motions to create publicity line-item for $250, from unallocated, Terri seconds.
Alex: What does Elections spend its money on, other then pens? Apparently, it was done only for pens, however the money is supposed to be available for whatever needs the elections commissioner has.
Vote: Motion passes.
Vote on budget: 1 abstain, budget passes.
XI. General Council Discussion
None.
XII. Announcements
Matt has been accepted into Stanford! Yay!
A few people need to stay for OTY invitations.
XIII. Adjournment
The meeting was adjourned at 7:22, and with it, RHA has adjourned for the 2006- 2007 year.
P.S from outgoing RHA Secretary: I really am going to miss this job, tedious as it was, and the claustrophobic office and the continual writing of minute every week-seriously. Have a great summer all of you. For everyone who will still be attending school here, good luck for next year. For everyone graduating, congratulations. You have all made this year interesting and I’m glad to have served on council with all of you. And good luck for next year’s board: this exec board member has full confidence in all 4 of you.
-Kenneth C. Tejada, better known as “Kenny”
Categories : RHA
