Humboldt State University Residence Hall Association

Residence Hall Association
Executive Council
Agenda # 21
April 16, 2007, 6:00 PM
Klamath River Room

I. Call to Order

The meeting was called to order at 6:00

II. Roll Call

Present: Anondah, Aaron, Porchee, Kenny, Michelle, Samantha, Terri, Milo, Ellen, Megan, Mary, Ryan, Alex, Brittany, Nicole, Jannah.

III. Approval of Agenda

Alex moved to approve the agenda, Ryan seconded.

Ryan wanted to add the NAKED constitution, Jannah seconds.

IV. Approval of Minutes

Terri moves to approve the minutes, Mary seconds.

Aaron mentions getting the minutes, Kenny remembers sending them.

Minutes are approved.

V. General Forum

None.

VI. Table Requests and Appointments

A. Ashley and Leticia.

Wanted to table Monday, April 23rd as they are writing a letter to the dean of Professional Studies out of concern for the classes being cut in the areas of Ethnic Studies and Women’s studies.

Brittany moves to discuss, Ellen seconds.

Aaron: Tabling is clear.

Vote: Passes.

VII. Executive Board Reports

A. President: Meeting with John Capaccio on Wednesday and will be showing him the wishlist. Was also accepted to a conference about professional housing staff. Transition reports should be started on, as the year is ending up.

B. Vice President: RHA Week was awesome. Be sure to check out the RHA week pictures on the Royal Flush webpage. Still need constitutions from councils.

C. Secretary/BOA/Dinning Committee: Met with dining and had little to talk about. Will be meeting one last time to discuss changes for next year. Remember to do transition reports.

D. Treasurer/BOF: Budget hearing went good, but had a few discrepancies with the numbers. Audit is next Friday and every council needs to bring an updated budget. Also, the amounts of money that is being given to each council will be re-voted at this weeks BOF meeting.

E. NCC: Need another person for NACURH.

VIII. Representatives and Committee Reports

A. RPB: Feast and Fest went well-fewer people then expected but still fun. Penny wars breakdown: Canyon won with 201 points, with Creekview having 106, Hill 0, Cypress –46 and Housing in last with –1117 points. Overall, $166.34 was raised. Spring Preview had some interest in what RPB is doing, while RPB won the BOT’s competition.

B. ROBOT: Had BOT’s on Wednesday and it was a good match, with RPB winning overall. On retreat, seeing “Hot Fuzz.”

C. ROCC/Diversity Advocate: Beach clean-up went well, despite being rained out. Worked on constitution stuff and have “Invisible Children” DVD’s. Will be going to “Displace Me” on April 28th.

D. NRHH: OTM’s are due this Friday at Midnight, with NRHH nominations due this Sunday. Teeter-a-thon raised $450 for Arcata Endeavor.

E. Creekview: RHA week event went well, but low turnout. May 1st BBQ may be changes, with GLBT Movie Night continuing this Friday in Creekside Lounge.

F. Canyon: Had an emergency budget meeting for murals and RHA week reimbursement.

G. Hill: RHA week event (Green Campus Music Festival) was awesome: huge turnout and the bands played on through a light rain.

H. Cypress: RHA week was fun and went well. Also got T-shirts. Cypress rep also wishes us a happy Monday.

I. Manor: Hasn’t fallen down yet, until 2014.

J. AS: Writing a resolution in no-confidence in Richmond, which won’t be happening due to lack of follow-threw. A candidate for AS President next year wrote a resolution that isn’t a vote of no-confidence, but a plea for shared government.

K. (2) UC Board of Directors (n/v): Meeting was in Eureka and had a time conflict.

L. Alcohol and other Drugs (n/v): Not present.

M. Student Health Advisory (n/v): Haven’t met.

N. Rec Center (n/v): Trying to get rid of equipment and donate some of it to the JGC rec room.

O. University Space and Facilities (n/v):

P. Publicist (n/v):

Q. Webmaster (n/v):

R. Sustainability (n/v): Haven’t met.

S. NAKED (n/v): Talked about constitution and the NAKED milers, as well as movies.

T. MILC (n/v): Going to have Fire Dancers on Cypress Thursday at 8, with a bigger show in the Art Quad. Wrote a constitution to become a council. Wondering if RHA could vote on a letter written, to show that RHA supports the change.

U. Elections Commissioner (n/v): Deadline to accept this Friday and all candidates will be notified. RHA pens were ordered, but may not be ready until next year.

V. Matt Time (n/v): Congrats on a successful RHA week. Take Back the Night is this Friday and Day of Silence will be this Wednesday. Talking a lot about closing, which is coming up sooner then we think. On April 22, all stuff in storage must be cleared.

IX. Old Business

A. Wish List

We have the ballots and will be discussing the order of priority.
Aaron: These discussions have gone out of control in the past, so we should only discuss the item at hand.
Matt thinks that some of these items are more of a facility improvement item, meaning they could come out of a different budget.

New TV for Creekview
Aaron: If we can get a new TV for the bottom of the J, then we could move the current TV to Creekview. Anondah is also asking JC about this.

Dishwasher for Creekview
Matt recommends moving this into facility improvement.

Vacuums for the Hill:
This is also a facility improvement.

Clocks for common areas
This was a Hill item and wanted them for the Redwood/Sunset common rooms and Sunset classroom. A suggestion was also made for the Canyon common rooms, making 11 total.

Washers/Dryers for the Cypress Suites:
This is already a part of the master plan.

Dishwashers for Cypress suites:
This is facility improvement item.

Table for cutting paper for Madrone
Mostly for cutting things like matte boards, as the current table is falling apart and cutting matte boards.

Shelves for Madrone:
Also facility improvement.

Cypress Water Fountain: Facility improvement

Cypress Water Filter: Many felt this was a bad idea.

Cypress Soap Dispensers: Facility improvement.

Laundry Room Corkboard (Cypress):
This is going to eventually become a common room for Cypress.

New Sound system for the bottom of the J:
This is a huge project, but the current sound system is pretty bad.

New projector for bottom of the J: It’s getting old as well.

New big screen TV for bottom of the J: Facility improvement.

Treadmill and Elliptical for weight room: Rec center is donating these to weight room. Matt recommends keeping this on for now.

$350 for video games: The video game check-outs have been good and ROBOT will either get this out of the wishlist or out of their budget.

$450 for movies, with $100 of this fund for social justice movies: Originally, money for Social Justice Movies was a separate item, with $350 for movies. However, it was decided to have $100 for Social Justice movies and move this to the original movie item, so instead of voting for movies and social justice movies as a separate item, they are voted on together.

DDR Pads: We used to have 4 pads and wanted to have 2 pads for programs and 2 for check out-except 2 are broken. These would be replacements for the broken pads and would be checked out to residents.

$100 for social justice books

Blender:
We have a blender to check out, but we should have 2. The sewing machine is also missing. These could come out of the front desk budget.
Aaron: Small things like the blender could be put in front, as they will be bought before the big items take up the budget.

The next few items are things not owned by housing and are owned by a 3rd party (Rendezvous) and would require re-negotiation of the contract they have with housing. These are a pool table for Sunset, DDR Arcade Machine, New Geo Games and a Foosball table.

Alex will tally the votes and send out the wishlist.

X. New Business

A. MILC Constitution

Brittany moves to discuss, Nicole seconds.

Aaron: Would probably want to add something about area reps.

Anondah: On Page 3, it leaves the power in charge of the RHA Exec board and figure out another way of deciding who starts it each year. The example given is how ROCC and ROBOT are started out (at the end of each year, they elect a new chair who starts it up next year). Leaving it as it is would require the RHA Exec Board to assign a member to start it up, much like RPB. May want to change the tiebreaker policy, so it’s not solely the advisor. Also wanted the change the extenuating circumstances to put the RHA constitution in front, instead of the president.

Brittany: Did they ask BOF for funds? At this time, no. However, this does not preclude them from becoming a council.

Michelle: (in reference to the fact that the constitution has a 15-minute jam session to start every meeting) Do you have jam sessions at meetings currently? It’s an idea they had.

Because this is a constitution change, we cannot vote on this at this meeting, so the vote has been tabled for next meeting.

B. NAKED Constitution

Jannah moves to approve, Brittany seconds. (note: this was actually discussed before the MILC constitution, to allow MILC to print out copies of their constitution for everyone.)

Aaron: Will it be started up next year? Yes.

Milo: Do they need a full quorum? It may be made easier by eliminating the need for representatives to be there.

Alex: Quorum is defined as 50% of areas and the 10 people was taken from the ROBOT constitution. Main concern is that there needs to be an advisor.

Michelle: Does this mean that all living areas would have to have a rep? As written, yes (much like the other satellites).

Aaron: Looking into possibly having an AC advise and see if there will be any AC’s advise.

Leticia: There will be a restructuring of the RLC’s next year and there will be 1 RLC advising all the satellites and RHA (which would actually be her).

Much like the MILC constitution, this cannot be voted on at this meeting and will be voted on next week.

C. MILC Letter.

Cleo wrote a letter to housing on what they want add to the ResLife handbook. The letter would allow use of instruments on the Canyon and Cypress lawns and other areas during certain hours of the day. Among them include using Klamath as a room to play instruments in from 5-6. Concerns came up due to programs and other concerns. It was suggested that the room be reserved. However, this might be a concern with RHA meeting at 6, as well as other councils that might need to use Klamath at 6.

Porchee: Would Klamath be reserved every day? Everyday but Sunday from 5-6. The idea was just to get an area set aside.

Vote: 2 Abstain, with RHA supporting the policy change.

XI. General Council Discussion

Aaron: For Dining: vary the menu, so that you don’t have a day where you serve a specific meal, like Calzone Tuesdays and Pizza Wednesdays. (side note: the reason for Calzone Tuesdays is that, to make the calzones, they have to train people to make the calzones and rather then have them come in on a different day each week, or train everyone to make them, they just have them come in one day a week-and Tuesday was chosen for that day).

Milo: Do they have a Chicken Fried Steak day?

Brittany: In regards to Native American living moving to the Manor, due to moving closer to the ITEP building, but NAS is moving out of ITEP.

Matt: Wanted to move to the Manor to try to spread, with the added bonus of being near ITEP.

XII. Announcements

Alex: Write OTY nominations and NRHH inductions and send them to nrhh@humboldt.edu.

Aaron: If you’ve written an OTM deserving of an OTY, send it back as an OTY.

Alex: If we get no nominations for a category, we go through the old OTM list.

Milo: Canyon won Penny Wars and is having an Ice Cream Social in Canyon Council’s meeting in Agate, Tuesday at 7. Invites all the RHA members to event.

Terri: Is complaining about the use of her hallway, without notice, of Spring Preview tours. There was no advance warning when the tour group was led through her hall and she wanted to talk to whoever did the planning.

Ellen: Go to Take back the Night, this Friday.

Anondah: Slamfest, this weekend.

Matt: Be sure to let males know that Take Back the Night isn’t a man-hating event.

XIII. Adjournment

Alex moves to adjourn, Milo seconds. Adjourned at 7:28.