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PREPARING
MAIL
General information:
Mail that is to be run through the postage meter should not be printed
on red, orange, pink, or any dark color that will reduce the visibility
of the red meter ink.
When addressing mail, please use "landscape" orientation.
"Portrait" orientation may result in a surcharge for non-standard
mail.
When addressing a letter, please incorporate the following requirements.
The address must be legible and complete on the side of the mail piece
that bears the postage. Be sure to leave a 4-3/4" x 5/8" space
in the bottom right corner for bar coding.
Preferred address format: (See sample below)
a) Please use UPPERCASE LETTERS only. b) List the city, state
(use two-letter state abbreviations), and zip code as the last line.
c) Use one space between city and state, two spaces between state and
zip code.
Return address (See sample below)
List originating department (required for billing purposes).
HUMBOLDT
STATE UNIVERSITY
1 HARPST STREET
ARCATA, CA 95521-8299
First-Class Mail:
There is no departmental requirement to presort First-Class mail; however,
the Post Office requires the University
to presort all First-Class mail into two categories:
1) All 955 -- zip codes
2) All other zip codes
If your department is ordering
labels for a large First-Class mailing or is presorting for any reason,
it would save
Mailroorn staff time and money if the First-Class mail were presorted
into the above zip code sequence prior to
sending to the Mailroom.
Standard
Mail (A)/Bulk Mail:
When you have a message that needs to be mailed to a large number of
people, you can save a significant amount
in postage if you take the time to prepare and presort the mailing according
to the postal requirements that qualify
for lower rates.
You will save over 12 cents per letter if you can meet the Standard
(A) requirements. For example a mailing of 500
pieces would result in a savings of $63.50.
Here is what you need to know:
• Every piece of mail must be identical in weight and content.
• There must be at least 200 pieces. (International mail is excluded.)
• The mail must be in ascending zip code order, with the lowest
number first/facing the
front of the tray. Please do not tie, band, or bundle this mail.
• Please package mail in mail trays obtained from the Mailroom.
Small mailings, (i.e. 200 to
300 pieces) can be banded and placed in outgoing mail sacks.
• Standard Mail (A)/Bulk Mail is a low priority for both the H.
S.U. Mailroom and the U.S.
Post Office. Delivery times are approximately I to 2 weeks for destinations
in California
and 2 to 3 weeks for destinations on the East Coast.
• Bulk mail that can not delivered as addressed will be discarded
unless there is an ancillary service endorsement such as "Address
Service Requested" or "Forwarding Service
Requested" on the mailpiece, A fact sheet may be obtained through
the Mailroom.
• If possible, please have an indicia (see sample below) printed
in the upper right hand
corner of your enveloped. If needed, first class postage can be printed
over an indicia.
• Graphic Services will design and print your mailpiece to meet
USPS requirements.
NON-PROFIT
ORG
U.S. POSTAGE
PAID
PERMIT NO. 78
ARCATA, CA 95521
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