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Google :: Caveats for Users

Gmail Privacy Issues

It appears that Google's privacy policies as they apply to the handling of mail content in Google Apps for Education may have changed since HSU signed up with Google in 2010. We are keeping an eye on ongoing court cases around this issue and will communicate further to campus if the outcome of these cases or any further information from Google warrants such action. In the meantime, you can read more about the issue at the following links:

Identity Management Update


ITS has recently issued an RFQ (Request for Quotation) in the ongoing search for a more structured approach to HSU's identity management system, which governs the IT resource access available to every individual associated with the University. Read more about the current status of the Identity Management project.

Security :: Third Party - Contract Language, Guidelines, Policies, & More

CSU policies provide direction and support for managing and guiding third party relationships and for granting access to various University resources. In support of those policies, HSU Information Security, Contracts and Procurement, and the Project Office have collaborated to deliver this list of useful resources; the HSU Guidelines and contract language are particularly important in the context of working with third parties.

Security :: Multifunction Copier/Printer Devices


Multi-Function Devices (MFDs) are much more powerful than their photocopier-like appearance implies. Their multi-functionality (fax, scan, copy, print) means that their internal hard drives store a great deal of data and, because the devices are connected to both the Internet and the network, that data is vulnerable without appropriate security measures in place. Read more about MFD security.

A Multi-Function Device (MFD) is a device that provides centralized printing, scanning, copying, and faxing functionality; HSU has a number of these devices in offices around campus. MFDs are both network- and Internet-connected, so in many ways they function in a similar fashion to a computer. For this reason, and because they are multipurpose devices, it's vital that they are appropriately configured and managed to protect the information that passes through them.

Frequently Asked Questions - Security :: Online Storage and Email

Q:  Why isn’t email secure for sending sensitive information?
A:  Email is not secure because there are no guarantees that the message will be delivered to or accessed by the intended person. Read the full FAQ
Q:  What risk questions should I ask before storing email or HSU data in a location other than its secure and officially authorized HSU location?
A:  Series of risk questions to consider before storing data in other than its official location. Read the full FAQ
Q:  What are the requirements for storage of Level 1 data?
A:  Policy guidance for storing Level 1 data. Read the full FAQ


On this page:

 Q:  Are online storage solutions like Google Drive appropriate for class work as well as personal files?

Security:: Symantec PGP Desktop/Netshare Encryption

HSU has licensed Symatec's PGP Desktop/Netshare security software to protect Level 1 and Level 2 data as required by the HSU IT Procedure on Encryption so that it can be safely accessed, stored, and shared with others without risking that data falling into the wrong hands. The software can be used to: 

Security :: Information Security Training Modules

Click the appropriate link below to access the training module(s) relevant to your requirements. You will need to enter your HSU User Name and Password.

Security:: Multifunction Devices Configuration and Security

Multifunction devices, such as, copiers, faxes, scanners, document and email scanning have specific needs which need to be customized before and after their installation as well as if they get transferred or e-wasted.