Labs :: Lab Event Scheduling

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You'll find all the information you need to schedule an event in an ITS-managed lab on this page; if you're reserving a facility for use by an off-campus organization, please follow the instructions under Off-Campus Groups.

On-Campus Departments

You do not need to get approval before scheduling an event in a lab, but please try to provide at least five days' notice so that the posted availability schedule can be updated for others' benefit. Please do NOT schedule an event on the same day it is planned to occur. Contact Room Reservations at (707) 826 4414 to schedule an event.

Do NOT use this process for semester classroom scheduling. Those requests should still be routed through the Office of the Registrar. Contact Izabella Gray at (707) 826-4974 for more information. However, if you need to move a lab mid-semester, run through the checklist below and then schedule it.

Is it available and open? See the Lab Schedules.

Note: If your event is not during open hours, you will be charged a $9 per hour fee to have the facility available outside of these hours.

Does it have the software you need? See the list of Lab Software

Note: If it doesn’t, check another lab. If the software you need is not installed anywhere, you can request the software you need using the Lab Software Request process (be sure to give yourself extra time!)

Schedule it!
Contact Room Reservations at (707) 826-4414 to schedule the event.

Note: If your event includes off-campus guests who do not have HSU accounts, you will need to request temporary accounts for those individuals. Please complete and submit an account request form well in advance of the event.

 

Off-Campus Groups

Off-campus groups are welcome to use HSU computing lab facilities for events, subject to availability. Costs and conditions will vary depending on the type and extent of the event, but all events involving the leasing of HSU facilities require a miniumum of three weeks' notice. Full details and the forms you need to complete can be found on the Risk Management site. Note that you'll also need to request guest accounts for non-HSU-affiliated attendees; complete the account request form to apply for guest accounts.

Is it available and open? See the Lab Schedules.

Note: Special fees apply to all facility rentals from off-campus organizations. If your event is not during open hours, additional fees will apply to have the facility available outside of these hours.

Does it have the software you need? See the list of Lab Software

Note: If it doesn’t, check another lab. If the software you need is not installed anywhere, you can request the software using the Lab Software Request process (be sure to give yourself extra time!)

Schedule it!
Complete and submit the paperwork as requested on the Risk Management website

Questions? If you have any questions about scheduling your off-campus group activity in the ITS labs, please contact Laurie Takao at (707) 826-3166 or visit the Resource 25 Room Request Form.

Related Topics

Labs, Policy, Software
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