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(ITS Staff only)
No. Sensitive data, and in particular University data that has been classified as Level 1 protected data, should NEVER be sent via email, either in the body of the email or in an attachment, unless that data has been encrypted using HSU-approved strong encryption.
Alternatively, you can store the sensitive data in a system protected by passsword security and send an email containing a link to the data. Reporting tools such as OBI (myReports) provide a secure environment for accessing University data. Communication involving student records should use the myHumboldt portal whenever possible. Using myHumboldt provides a better student and faculty experience and ensures that messages are securely and reliably delivered to the correct person.You can also save sensitive data on a University-managed system that requires a password, such as a fileserver, and send a link to the data in an email.
Below are some resources for secure information sharing: