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(ITS Staff only)
The coordination, planning, and execution of student field trips are currently processed by multiple departments and personnel using multiple systems. Additionally, rosters for fields trips that take place before Census must be manually entered into PeopleSoft, increasing the potential for errors, and students must complete a separate liability waiver for each trip. The process would be significantly more efficient and less error-prone with the addition of automated nightly PeopleSoft roster updates, per-semester liability waivers, inclusion of code of conduct and medical release documents, and a PeopleSoft query for UPD to use when tracking the whereabouts of individual students.
6/24/2014: Requirements have been identified, designed, and are in the process of being built. By July, we hope to have the following ready for testing:
At the beginning of this project, the need was expressed for a way to collect Emergency Contact information more broadly. After a series of meetings led by the ITS Project Office Process Improvement Manager, a recommendation has been presented to the VPs for how to move forward with collecting emergency contact information for all HSU staff, faculty, and students outside the scope of this project.
5/8/2014: This project has been approved to begin the design phase this month; a target implementation date will be set based on the results of the design phase. The Vice Presidents have also requested that, within legal guidelines, this enhancement should include a requirement that participant emergency contact information be provided as part of the field trip documentation process.