Official Guest Request Form

Contracts, Procurement, and Accounts Payable has implemented a new Official Guest Request Form for all campus departments inviting official guests to provide speaking engagements, presentations, activities, or other services. This requirement is now in effect and applies to all official guest visits.

This new form replaces the previous practice of submitting backup emails and is designed to ensure clear, consistent, and complete documentation for every official guest visit. It captures all details needed for proper audit support, including:

• Purpose of the visit
• Description of services provided
• Agreed-upon compensation
• Logistical information (e.g., travel, dates, hosting department)

Please note that this form will act as the final invoice for the guest’s services. It must be submitted to P2PInvoices@humboldt.edu or attached to your requisition in P2P before payment can be processed.