Priority Registration Policy

Purpose of the Policy

The purpose of this policy is to define the different types of registration considered priority registration, the student groups eligible for priority registration, and the order in which the Office of the Registrar assigns enrollment appointments. This policy reflects the students required to receive priority registration based on the California Education Code, as well as existing campus practices.

Definitions

Student populations:

• Group 1: Graduate program and credential-program students
• Group 2: Undergraduate students
  The enrollment windows for students in this group are assigned by the number of units a
  student has completed. Enrollment windows are arranged in descending order, starting
  with students who have accumulated the highest number of earned, and progressing to
  those with fewer accrued units.
• Group 3: All other unclassified graduate students and transitory students
• Group 4: Students who are obligated to register after all regular students have registered based
  on participation in specific programs

Day one registration:

All students eligible for day one registration will be assigned an enrollment window date/time on
the first day of registration regardless of the number of units earned. Students eligible for day
one registration include:

• Category A - Current foster youth and former foster youth and/or homeless youth and
  former homeless youth per Ed Code Article 3, Section 66025.91
• Category B - Members or former members of the armed services per Ed Code Article 3,
  Section 66025.8
• Category C - Students with disabilities registered with the Campus Disability Resource
  Center (CDRC) who would not otherwise achieve their academic goals within a
  reasonable period of time due to an ongoing disability
• Category D - Students who participate in intercollegiate sports governed by the NCAA
• Category E - Students elected or appointed to the Associated Students Board of Directors
• Category F - Students who would not otherwise achieve their academic goals within a
  reasonable period of time because they participate in an ongoing, university-sanctioned
  activity that significantly benefits the university (See Procedures, Section B.6 for general
  eligibility criteria.)
• Category G - Rare and extraordinary circumstances
  The provost or vice president for enrollment management & student success may
  grant an individual student access to priority registration for a rare and
  extraordinary circumstance on a one-time basis.

Early registration:

Refers to registration occurring before others within their class. Class is defined as undergraduate, credential, or graduate. Undergraduate class level is determined by the number of units completed: Frosh/First-year less than 30 semester units, Sophomore 30-59.9 semester units, Junior 60-89.9 semester units, Senior 90 or more semester units. Students eligible for early registration include:

• Category H - (undergraduate only) Students currently approved into the California
  Promise program per Ed Code Title 3, Division 5, Part 40.2, Section 67434
• Category I - Students with a dependent child or dependent children younger than 18
  years of age who will receive more than half of their support from that student per AB
  2881

Both definitions above fulfill the legislative requirements for priority registration under the
California Education Code.

Procedures

A. Schedule of Registration

• Enrollment windows will be assigned in the following order:
  • Group 1 (Day one registration eligible)
    Group 2 (Day one registration eligible)
    Group 1 (Early registration eligible)
    Group 1
    Group 2 Senior 90 or more semester units (Early registration eligible)
    Group 2 Senior 90 or more semester units
    Group 2 Junior 60-89.9 semester units (Early registration eligible)
    Group 2 Junior 60-89.9 semester units
    Group 2 Sophomore 30-59.9 semester units (Early registration eligible)
    Group 2 Sophomore 30-59.9 semester units
    Group 2 Frosh/First-year less than 30 semester units (Early registration eligible)
    Group 2 Frosh/First-year less than 30 semester units
    Group 3
    Group 4

B. Eligibility Procedures for Day One Registration

1. Category A - Current foster youth and former foster youth and/or homeless youth and
   former homeless youth will be eligible in accordance with CSU Priority Registration for
   Current or Former Foster Youth (https://calstate.policystat.com/policy/14569419/latest/).
2. Category B - Members or former members of the armed services will be eligible in
   accordance with CSU Priority Registration for Servicemembers and Veterans
   (https://calstate.policystat.com/policy/14094995/latest/).
3. Category C - Students with documented disabilities registered with the Campus
   Disability Resource Center (CDRC) will be coded with the Office of the Registrar for day
   one registration. The CDRC shall submit a list of students in this group eligible for day
   one registration to the Office of the Registrar by the date set by the registrar.
4. Category D - Students with documented eligibility and participation in intercollegiate
   athletics will be coded with the Office of the Registrar for day one registration. The
   Department of Intercollegiate Athletics shall submit a list of students in this group eligible
   for day one registration to the Office of the Registrar by the date set by the registrar.
5. Category E - Students elected or appointed to the Associated Students Board of
   Directors will be coded with the Office of the Registrar for day one registration. The
   executive director of Associated Students shall submit a list of currently serving board
   members eligible for day one registration to the Office of the Registrar by the date set by
   the registrar.
6. Category F - Coordinators of student groups who wish to apply for day one registration
   on behalf of their students, including those who currently hold such status, shall apply to
   the Academic Policies Committee (APC) for continuation or granting of day one
   registration status. The APC, in consultation with the registrar and the vice president for
   enrollment management and student affairs, shall determine which student groups
   should receive day one registration. Any group that is not granted day one registration
   may re-apply the following year. The APC shall provide a written explanation to any
   student group that has been denied day one registration.
   1. All three of the following criteria must be met in order to be granted day one
      registration under this category:
      1. The student must participate in a university-sanctioned activity that
         significantly benefits the university. This means that the benefits of the
         activity for the university as a whole are a consideration.
      2. Day one registration must be necessary for the student to successfully
         participate in the activity. If the student can successfully participate in the
         program without day one registration, then day one registration will not be
         granted.
      3. Day one registration must be necessary to allow a sufficient number of
         students to participate in the activity to ensure its success.
7. Category G - The provost or vice president for enrollment management and student
   success may grant day one registration to a student when the student and their
   academic advisor request and document a rare, extraordinary, and unforeseen hardship
   that would prevent the student from graduating or progressing to graduation. The
   student-supplied documentation of the hardship, along with the written request from the
   academic advisor, must be forwarded to the Office of the Registrar in a timely fashion to
   allow day one registration for the following semester. Such exceptions would be made
   on rare occasions, case by case, and never more than once for any student.

Related Policies:

https://calstate.policystat.com/policy/13057384/latest
https://calstate.policystat.com/policy/14569419/latest/
https://calstate.policystat.com/policy/14094995/latest/

History

Academic Policies Committee: 11/06/2024
Reviewed by University Senate: 12/03/2024
Approved by Provost: 12/04/2024