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Academic Student Employee Recruitment (Unit 11)
Academic Student Employees (ASE) are Teaching Associates (TA), Graduate Assistants (GA), and Instructional Student Assistants (ISA) that are hired by campus departments, or hiring units, to perform a variety of tasks such as teaching, grading, and tutoring. Academic Student Employees are part of Collective Bargaining Unit 11, which is represented by the California Alliance of Academic Student Employees/International Union, United Automobile, Aerospace and Agricultural Implement Workers of America (UAW).
All Academic Student Employee (ASE) positions must be advertised. Position may be advertised as ongoing, with updates made as needed if requirements or assignments change. To post a vacancy, submit a completed Vacancy Announcement and Description of Duties Form to aps@humboldt.edu . If a formal written evaluation will take place, please also include a copy of the Evaluation Criteria.
Vacancy Announcement Template – Instructional Student Assistant (ISA)
Form 630: Description of Duties
Must be given to Academic Student Employee (ASE) at time of appointment; send electronic copy to Academic Personnel Services to be kept on file.
Form 640: Unit 11 Evaluation Criteria
A written assessment for Academic Student Employee (ASE) performance. A blank copy of this evaluation form must be given to the ASE within the first fourteen (14) days of appointment if an evaluation is to take place.
Form 600: Instructional Student Assistant (ISA) Appointment Form
The Submitter (generally an ASA/ASC in the department) will be entering and submitting the appointment detail into the e-Form 600. After the e-Form 600 has been submitted, an e-mail will be sent to the Submitter with a link to the form so he/she may track the status.
Vacancy Announcement Template – Graduate Assistant (GA)
Form 630: Description of Duties
Must be given to Academic Student Employee (ASE) at time of appointment; send electronic copy to Academic Personnel Services to be kept on file.
Form 640: Unit 11 Evaluation Criteria
A written assessment for Academic Student Employee (ASE) performance. A blank copy of this evaluation form must be given to the ASE within the first fourteen (14) days of appointment if an evaluation is to take place.
Explanation of Pay for Graduate Assistants
Illustrates how pay is distributed over the semester/academic year.
Vacancy Announcement Template – Teaching Associate (TA)
Form 630: Description of Duties
Must be given to Academic Student Employee (ASE) at time of appointment; send electronic copy to Academic Personnel Services to be kept on file.
Form 640: Unit 11 Evaluation Criteria
A written assessment for Academic Student Employee (ASE) performance. A blank copy of this evaluation form must be given to the ASE within the first fourteen (14) days of appointment if an evaluation is to take place.
Explanation of the Distribution of Pay for Faculty and Teaching Associates
Illustrates how pay is distributed over the semester/academic year.
Substitute Teaching Associate (TA) Assignment
Appointment document for Substitute Teaching Associates (TA).
When to submit form: Substitute Forms should be submitted to the APS and Payroll Offices no later than the last working date in the pay period for each pay period worked. Please ensure that the beginning and end dates of the month in which the appointment will occur are entered on the form and that a new form is submitted each pay period the substitute appointment is needed. After approval by the Department Chair and College Dean, forward to APS and Payroll for review and processing.
Student Employee Flowchart
A visual guide to the different types of student employment, and the steps involved with each classification.
Unit 11 Collective Bargaining Agreement
Academic Student Employees (Teaching Associates, Graduate Assistants, and Instructional Student Assistants) are part of Collective Bargaining Unit 11, which is represented by the California Alliance of Academic Student Employees/International Union, United Automobile, Aerospace and Agricultural Implement Workers of America (UAW).
Summary of Positions Filled
Academic Year 2024/2025