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APS Guides and Resources

APDB Data Element Dictionary
Excerpts from the systemwide dictionary

APDB Guide for the Class Schedule
Faculty workload, multiple meeting patterns, multiple instructors and more

FAD Report Changes
Screen shots and descriptions of changes effective Fall 2014.

FAD Report Definitions
Screen shots and definitions for FAD review from the Chancellor's Office

FAD Reports
Faculty Assignments by Department reports by term

Notes for Reviewing the FAD Report
Use in Department review of FAD prior to submission to the Chancellor's Office.

WTU & Class Hours Calculation Guide
Summary explaining how faculty workload and class schedule hours are calculated for courses

Call for Applications: Assigned Time for Exceptional Service to Students
Applications are due Monday January 22nd by 11:59 p.m. for assigned time to be used during academic year 2024/25. To request an Interfolio template, email

Guide for Entering Assigned Time in Instructor Term Workload
Updated 2024

Humboldt Excess Enrollment Policy
Guidelines for assigning excess units for courses with large enrollments (Updated February 3, 2020)

Step 1: Reviewing Applicants - Mini Guide
For Temporary Faculty Pool.

Step 2: Bulk Move Applicants - Mini Guide
For Temporary Faculty Pool.

Step 3: Reference Checks - Mini Guide
For Temporary Faculty Pool.

Step 4: Background check and Offer - Mini Guide
For Temporary Faculty Pool.

CHRS Recruiting Temporary Faculty Pool - Full Guide
This guide will be updated as new guides are created and added to the page.

Academic Personnel Services (APS) maintains the one Personnel Action File (PAF) file for each faculty unit employee and abides by the CSU Records/Information Retention and Disposition Schedules for maintenance of those records.  If individual departments have a business need to maintain working files locally, those should be purged no less than annually.

Departments/Units with academic personnel records are responsible for retaining or purging documents in accordance with the annual schedule.  APS will make reports available during the Spring term each year to assist with records management. A certificate confirming compliance with this policy must be submitted by mid-July annually by each college/department unit.  Please contact APS at x5086 with any questions about academic personnel records policies.

Please note that if you have received a litigation hold notification, you must retain any records covered by that hold until further notice.