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APS Guides and Resources
APDB Data Element Dictionary
Excerpts from the systemwide dictionary
APDB Guide for the Class Schedule
Faculty workload, multiple meeting patterns, multiple instructors and more
FAD Report Changes
Screen shots and descriptions of changes effective Fall 2014.
FAD Report Definitions
Screen shots and definitions for FAD review from the Chancellor's Office
FAD Reports
Faculty Assignments by Department reports by term
Notes for Reviewing the FAD Report
Use in Department review of FAD prior to submission to the Chancellor's Office.
WTU & Class Hours Calculation Guide
Summary explaining how faculty workload and class schedule hours are calculated for courses
Call for Applications: Assigned Time for Exceptional Service to Students
Applications are due Monday, January 20th by 11:59 p.m. for assigned time to be used during academic year 2025/26.
Guide for Entering Assigned Time in Instructor Term Workload
Updated 2024
Humboldt Excess Enrollment Policy
Guidelines for assigning excess units for courses with large enrollments (Updated February 3, 2020)
Step 1: Reviewing Applicants - Mini Guide
For Temporary Faculty Pool.
Step 2: Bulk Move Applicants - Mini Guide
For Temporary Faculty Pool.
Step 3: Reference Checks - Mini Guide
For Temporary Faculty Pool.
Step 4: Background check and Offer - Mini Guide
For Temporary Faculty Pool.
CHRS Recruiting Temporary Faculty Pool - Full Guide
This guide will be updated as new guides are created and added to the page.
Evaluation of Temporary Faculty
Lecturers Newly Eligible for Three-year Appointments Effective 2025/26
The Chancellor’s Doctoral Incentive Program
Doctoral degree loan forgiveness program offered through the CSU
Five-day Filing Notice for Materials added to a Personnel Action File
Sample notification and explanation of calculation for 5-day period
Personnel File Policies & Procedures
Academic Personnel Services (APS) maintains the one Personnel Action File (PAF) file for each faculty unit employee and abides by the CSU Records/Information Retention and Disposition Schedules for maintenance of those records. If individual departments have a business need to maintain working files locally, those should be purged no less than annually.
Departments/Units with academic personnel records are responsible for retaining or purging documents in accordance with the annual schedule. APS will make reports available during the Spring term each year to assist with records management. A certificate confirming compliance with this policy must be submitted by mid-July annually by each college/department unit. Please contact APS at x5086 with any questions about academic personnel records policies.
Please note that if you have received a litigation hold notification, you must retain any records covered by that hold until further notice.
Temporary Faculty Contracts
Department Position Numbers
Position numbers for different types of appointments, including lecturer, FERP, and summer. Used for contract building in PeopleSoft.
Form 505 - Non-Incumbent Lecturer Justification Form
Article 12 of the faculty Collective Bargaining Agreement requires that work be offered to qualified incumbent lecturers before it can be offered to any new or former lecturers.