Temporary Faculty Unit Employee Pool Recruitment

For detailed, step-by-step guidance, please refer to the following resources:

• CHRS Recruiting (PageUp) User Guide (Faculty and Unit 11 Positions)

• Temporary Faculty PageUp Hiring Guide

• Printable: Steps for Hiring New Temporary Faculty Quick Guide

Quick Guide to Hiring Unit 3 Temporary Faculty (Lecturers) from the PageUp Pools

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1. Build your schedule with existing incumbents according to the order of work (CBA Article 12.29), using the entitlement spreadsheet that you received from APS. Identify any need to hire additional faculty. Notify APS and your college of departmental needs for additional faculty hires.
2. Review your temporary faculty pool applicants and identify any qualified candidates. In PageUp, move any qualified candidates to the “Department Chair Review Successful” status. Move any unqualified candidates to the “Department Chair Review Unsuccessful” status.
3. Once you identify a candidate you would like to move forward with, begin the reference checks. Move the candidate to the appropriate "Reference Checks Initiated" status (either phone or email). This step also sends the candidate a required form for Education Code 89521 compliance. Proceed only after the candidate is moved by APS to the "(APS ONLY) Applicant Disclosure Form Complete" status and you have been notified.
4. Once the candidate has been moved to the "(APS ONLY) Applicant Disclosure Form Complete" status AND two reference checks have been completed, consult with your college budget analyst for a salary analysis. Move the candidate to the “Request for College Salary Placement” status. Once the salary determination is complete, the budget analyst will move the candidate to the "Salary Determined, Chair Makes Verbal Offer" status and you will be notified.
5. With the approved salary from the college, provide a verbal offer to the candidate. Verbal offers should include anticipated workload and salary information.
6. Once the verbal offer is accepted, move your candidate to the “Request for APS to Initiate Background Check” status. In the email template sent to APS, indicate whether or not this candidate will drive on University business and have contact with minors. Also required in the email template is your acknowledgment that the order of work has been followed.
   While the background check is in progress, APS will simultaneously conduct previous employer outreach to meet Education Code 89521 requirements.
7. Once APS receives the background check results, they will send the candidate an offer letter through PageUp. Acceptance of the online offer letter will prompt the candidate to provide information needed to begin the HR sign-up process.
8. The candidate will receive a sign-up packet and instructions from HR. Candidates may not begin working until sign-ups are complete. Please coordinate with HR for all questions regarding sign-up status.
9. Congratulations! You have successfully hired a new temporary faculty member ☺

Background Checks

• Please review the Background Checks Section for up to-date information.

Appointment Documents

• Lecturer and Coach appointment forms are generated through PeopleSoft. Please use the Temporary Faculty Contract module to create the appointment form. Contact aps@humboldt.edu with any questions.
• Form 540: Temporary Librarian Transaction Form
  Use for temporary Librarian new appointments, revisions, or reappointments
• Form 560: Temporary Counselor Transaction Form
  Use for temporary Counselor new appointments, revisions, or reappointments

Requests for Exceptions to the Hiring Process

Because it is critical to preserve the integrity of the recruitment process and to ensure the institution meets its legal obligations, Departments are required to maintain practices and procedures that are consistent with University policy and established practices. If an exception to the established recruitment, job posting, and appointment policies or practices is required, the following procedure will be used:

• In the event that an exception is required, a Department may request approval, in writing, prior to proceeding with the recruitment and/or appointment.
• For Temporary Faculty Pool recruitment, the request shall be directed to the Dean/Director, with a copy to Academic Personnel Services.
  • The request should state the reasons for the exception and request a specific remedy. It is useful for the Department to also outline any proposed corrective actions needed to avoid future requests.
• The request will be reviewed and additional documentation may be required. The Dean/Director may wish to consult with APS to ensure consistent and fair application of recruitment procedures.
• The Dean/Director will respond in writing to the request.
• Once the Department has received the written response, it may continue with the recruitment/appointment process.

APS is responsible for maintaining all relevant documentation of any requests for exceptions and the written responses. For recruitments that APS oversees, this documentation will be kept in the search file.

Any questions should be directed to APS via email aps@humboldt.edu.