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Immigration Rights and Resources for the Campus Community

Advising Students on Academic Notice

Reach out to advisees on notice early and often.

Reassure them that Academic Notice is not uncommon, and recoverable. Negative feelings need to be defused to allow a student to make positive changes. Regular meetings with an advisor can be especially meaningful for students on academic notice, as they provide a supportive space to discuss their challenges.

Email advisees to request a meeting with you; Include the Academic Intake Form below. 

Be sure to provide your scheduling link; This meeting will likely take an hour. Receiving the academic intake form prior to the initial meeting is helpful, allowing time to review student responses prior to meeting:

  • Has your advisee experienced any external barriers to their success? If so, they may be able to retroactively withdraw from all or some of their classes (official supporting documentation will be required). Refer to Office of the Registrar Withdrawal for more details.
  • Has your advisee been struggling with internal barriers to success?
  • Do the behaviors/skills they want to improve seem achievable?

The process of completing the form is meant to be a learning experience, not a punitive task! At the end of the form the student is asked to look back on their responses and reflect on challenges that were out of their control, as well as those things they could have chosen to do differently.

Guide the conversation during your first meeting with your advisee by completing the Academic Action Plan below.

Steps to Completing the Academic Action Plan With Your Advisee:

  • Financial Aid Status and Academic Standing boxes: Emphasize that there are differences between University Academic Standing policies and Financial Aid status.
    • Check Student Center for any Financial Aid unit deficiency warning or loss of eligibility message. Students can click on the details of their ‘To-Do List’ item for information regarding Satisfactory Academic Progress (SAP) policies. You may be asked to write a letter of support if a student appeals their loss of eligibility. All questions regarding the student’s financial aid status should be directed to the Financial Aid office!
    • Review academic notice or reinstatement policies with the student at Academic Regulations in the Humboldt catalog and Advising Center academic-notice-disqualification-and-reinstatement-information.
  • Academic Goals: Use the Learning Center GPA Calculator to calculate grades needed to return the student to good standing. An unofficial transcript is needed to calculate GPA.
  • Personal Challenges/Concerns: Use Recommendations/Comments box to refer student to appropriate campus resources.
  • Action Plan: Discuss what academic habits the student plans to cultivate with regard to planning and organization, follow-through strategies, test-taking strategies, reading and note-taking strategies? Refer to the list of suggested academic habits and have the student generate a short list of manageable action steps.
  • Resources: What resources will you use to ensure your academic success?
  • Goals: What goals might the student have for the semester, in addition to academic recovery? Conclude by revisiting earlier encouragement, focus on positive outcomes, to help the student feel a sense of hope, empowered and ultimately in control of their own destiny.

Both Advisor and Student should sign the form as an indication of serious intent. Schedule a follow-up meeting with the student before ending the meeting.

 

Reach out to advisees throughout the semester. 

Send a separate message to those students on Academic Notice. It can be especially helpful for students on notice to receive regular check-ins throughout the semester. Ask, for example, 

  • How are classes going?
  • Would taking one class optionally for CR/NC be helpful?
  • Are you using campus resources and meeting your goals?

Academic Intake Form

The Academic Intake Form is a way to gain insightful information on what factors might be helping or hindering a student's academic performance. This is an opportunity for a student to self-report on study habits, extracurricular activities, and any other considerations. 

Academic Intake Self Assessment Form fillable PDF

Academic Action Plan

This plan is a contract to be completed together by advisor and student. Reviewing this plan should assist students in understanding the academic notice policies around academic standing and support services available on campus. 

Academic Action Plan fillable PDF 

A few helpful resources: