Breadcrumb
Campus Event Planning
Drop-in Zoom Room
Drop-in sessions are closed for the Summer and will resume in August, 2025.
If you need assistance or training with making a room reservation or submitting your event request, feel free to email ces@humboldt.edu or call (707) 826-5981 if you have questions.
Do you still need help? Check out the 25Live support page.
Room Reservations
Request your space through 25Live.
New to 25Live? Reach out to Conference & Event Services to schedule a training session, or check out the 25Live help site for helpful guides and tips.
*Event space reservations should be submitted no less than 2 weeks/ 10 business days in advance
Need help deciding which room to reserve? Check out the reservable room list below.
Campus Sponsored/Hosted Events
CAMPUS HOSTED/SPONSORED EVENTS consist of events that are being hosted by Internal Users in coordination with external groups as part of recruitment or community engagement and/or collaboration efforts.
Event Submission Timeline
Organization Meeting - Minimum days to submit: 2 business days
Low-impact events - Minimum days to submit: 2 weeks or 10 business days
- Events fall under this label if they have less than 150 people, no physical activity, no cash or financial transactions, are closed events, and do not take a lot of support from other campus departments. Additional support is any equipment or service that is not already included in the baseline services.
High-impact Events - Minimum days to submit: 4 weeks or 20 business days
- These events require more notice because of their risk factors or services to support the event. They must go through multiple phases of review and approval with Risk Management, UPD, FM, and the events office, among others. The review process extends the amount of time needed. High-impact events are any events that include: High-Risk Food or drink, Non-Campus Catered alcohol, minors present, any sort of cash or financial transaction, ceremonial smoke, off-campus, evening/weekend/overnight events, a large number of people, a space utilized for a purpose not intended.
Event Form
Anyone wishing to reserve a space for their gathering should be completing the Campus Event Form in 25Live to submit their request.
The Campus Event form has been developed within the Campus Scheduling platform, 25Live and has created a “One-stop-shop” approach to event planning on Campus. By completing the custom attribute questions and requesting applicable services or equipment in the Event Resources sections, your request will be reviewed by Campus Partners in all service related organizations from Facilities Management, ITS, Catering, Parking, CES, Risk Management and UPD. Please take your time and read the instructions provided in each section, and reach out to ces@humboldt.edu if you have any questions or need assistance.
*Event requests should be submitted no less than 2 weeks/ 10 business days in advance for low-impact events, and up to 4 weeks/20 business days in avance for any high-impact events.