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Immigration Rights and Resources for the Campus Community

Travel Policy

This policy articulates the California State University's (CSU) requirements related to official University business travel to assure that funds allocated towards travel are appropriately used, property authorized, supported by a documented business purpose, substantiated by applicable receipts, correctly processed for payment, and in compliance with all applicable regulations.

CSU Travel Policy

Mileage Rates

Effective January 1, 2025: 70 cents/mile

Effective January 1, 2024: 67 cents/mile

Humboldt Exceptions to the CSU Travel Policy

  • Pre-Approval (travel authorization) is still required on all University travel.
  • Pre-approval (travel authorization) is required on all University travel with the exception of local mileage using a Zipcar.
  • Use of State Travel Card for the Concur Travel & Expense program. Exception to ICSUAM 5250.00 | Procurement Cards, click here.
  • Any other exception to the CSU Travel Policy must be requested and approved using this Travel Exception Request Form.

Real ID Requirements

While REAL ID enforcement is not yet fully in effect, it’s important to note that as of May 7, 2025, state-issued driver’s licenses and IDs that are not REAL ID compliant will no longer be accepted as valid identification at airports.

Travelers without a REAL ID-compliant license must travel with an acceptable alternative form of ID, such as a valid passport. 

Travel arrangements cannot be booked unless the student confirms they possess an acceptable alternative ID, such as a valid passport. This is to ensure that public funds are not used for travel that may ultimately be denied at TSA checkpoints.

For reference, the full list of acceptable identification is available here:
 https://www.tsa.gov/travel/security-screening/identification

Travel Policy Violations

Unauthorized transactions on the travel card may be deemed a violation. Continual violation of any part of the policy shall result in the revocation of travel card privileges, and card cancellation. Untimely substantiation of expenses will result in the following:

  • Monthly Reporting to Executives (VPs, Deans, COS).
  • Warning at 30 days that the card will be shut off if travel expenditures have not
    been substantiated by the 60th day.
  • Future travel will be suspended, and card shut off until past travel is within
    policy.