Reimbursements

Reimbursements are defined as a repayment made to a Payee who has already incurred and paid for an approved expense using personal funds. This process applies to all reimbursements where no additional services or payments are associated with the transaction.

***Personal reimbursements are highly discouraged and all business expenses should be facilitated through P2P, ProCard, or Travel Card***

Resources

Employee Reimbursements

• All employee reimbursements must now be submitted through Concur.
   

Non Travel Student Reimbursements

• Submit all student reimbursement requests to: accountspayable@humboldt.edu
• Include all supporting documentation in a single PDF attachment.
• Submit your request using a Payment Request form and Hospitality form if needed

• Access, review, and approve the Payment Request through CSUBUY Legacy.

Sponsored Programs Foundation

• Please note that all Sponsored Programs Foundation (SPF) payment requests must be submitted using the appropriate SPF-specific form available on the SPF Forms page. Forms submitted through this process will be automatically routed for the required approvals and payment processing.

Other Supplier Reimbursements

• If supplier is only being reimbursed and not being paid for services, submit your request using a Payment Request form to accountspayable@humboldt.edu

• Submit a W9 if you are not already an active supplier. To verify your current supplier status in the AP system, please email: accountspayable@humboldt.edu.

For information, please contact accountspayable@humboldt.edu