Concur Reimbursements

Reimbursement

Reimbursements are defined as a repayment made to a Payee who has already incurred and paid for an approved expense using personal funds. This process applies to all reimbursements where no additional services or payments are associated with the transaction.

The Employee Expense-Non Travel Request in Concur is used for reimbursement payments made directly to an employee.

***Personal reimbursements are highly discouraged and all business expenses should be facilitated through P2P, ProCard, or Travel Card***

Requirements

• Employees will have to create an expense report under their Concur profile using the Employee Expense-Non Travel report type.
• All requests must have an Invoice or itemized receipt showing the details of what was purchased and proof of payment.

Student Reimbursements

• Employees will have to create expense reports for student reimbursements on the student's behalf under the Non-Employee report type. Requirements will mirror those for employee reimbursements, and a request to add the student to Concur will need to be sent to travel@humboldt.edu with the student's name and student ID number included. 

Resources and Training

• How to Submit a Non-Travel Employee Reimbursement in Concur
• Concur End User Guide

Sponsored Programs Foundation

• Please note that all Sponsored Programs Foundation (SPF) payment requests must be submitted using the appropriate SPF-specific form available on the SPF Forms page. Forms submitted through this process will be automatically routed for the required approvals and payment processing.

Other Supplier Reimbursements

• Important: Use this process only when the supplier provided no services and is requesting reimbursement only. If the supplier provided services and is also requesting reimbursement, both must be included on the same invoice and processed through P2P.

• Submit a W9 if you are not already an active supplier. To verify your current supplier status in the AP system, please email: accountspayable@humboldt.edu.

Concur Drop In Office Hours

NOTE: This is a Concur Q&A session and different from Concur Training for New Cardholders (training link will be emailed to you after card application submission).

Click this Link to access DROP IN TRAINING on any of the times/days below:

3:00 p.m. - 4:00 p.m., Tuesdays 

11:00 a.m. - 12:00 p.m., Wednesdays 

10:00 a.m. - 11:00 a.m., Thursdays