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Youth Protection Program - Registration

In order to be compliant with recent changes to the CSU youth protection guidelines, moving forward any programs/events dealing with unaccompanied youth (any person under 18 years of age who is not a matriculated student and not present with a guardian) will need to register under the Youth Protection Program.

Cal Poly Humboldt is dedicated to the welfare and safety of youth who participate in campus-sponsored programs as well as third party programs associated with the campus. To ensure appropriate protection for all, guidelines with procedures have been established in the Cal Poly Humboldt Youth Protection Program. The purpose of these guidelines is to establish standards and protocol for the safety and protection of youths, to guide staff and volunteer conduct, and to facilitate the identification of high-risk interactions and program characteristics. This includes program registration, waivers and/or release of liability forms, background check information as well as staff and volunteer training. The guidelines also outline abuse reporting protocols for mandated reporters under Executive Order 1083 and the Child Abuse Neglect and Reporting Act (CANRA).

All administrators, faculty, staff, students, volunteers and others who work with youth on campus and/or administer youth participant programs are responsible for understanding their obligation to report any instances of known or suspected abuse or neglect of minors and complying with this Policy. In addition, all who work with youths on campus must comply with the procedures and protocols as described in the Youth Protection Program:

● Youth Program Registration Form - Includes uploading a Participant Roster w/ Emergency Contact Information, Participant Orientation Documentation (i.e. Handbook and Code of Conduct Requirements), Informed Consent/Hold Harmless Waiver; Media Waiver (if applicable), Medical Treatment Authorization, Staff/Volunteer Roster w/ Emergency Contact Information and submittal of all Volunteer forms. Submit as much available information as possible 60 days or more prior to the event. Maintain all records for Participants, Staff, and Volunteers as required.

● Compliance with CSU annual screening and background check requirements (link here).

● Youth Program Personnel Code of Conduct - Standards for Interacting with Youth (review & signature requirement, template here).

● Youth Protection Program Training for Staff - "Keeping Your Higher Education Program Safe" and "A Day at Day Camp" found on CSULearn (complete annually in addition to any program specific training).

● Reporting and responding to allegations of abuse or neglect (link to EO 1083 - Mandatory Reporting of Child Abuse and Neglect here).

Registration for Youth Programs will be submitted to the department of Risk Management who will maintain an inventory of the youth programs registered to be held on campus. The registration process will also allow RMSS to inform programs of any special obligations specific to their event/program.

Non-compliance of the Cal Poly Humboldt Youth Protection Program may result in discipline, up to and including termination of employment or volunteer duties.

Please review the CSU Managing Risk in Youth Programs Resource Guide or email for more details.