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Managing your Grant
Grant Management Support for Principal Investigators (PIs)
Sponsored Programs Foundation (SPF) supports Principal Investigators (PIs) and their teams in managing sponsored projects throughout the full award lifecycle. SPF ensures compliance with sponsor requirements, funding terms, and institutional policies.
This page outlines the most common award management services provided by SPF.
Once an award is fully executed, the assigned Grant Analyst (GA) will set up the award for project completion.
The GA will be responsible for:
- Requesting a new fund number
- Setting up the award and budget in institutional systems (including OBI)
- Verifying accuracy of project data and funding details
After the setup is complete, the GA schedules a New Project Orientation Meeting with the PI.
The New Project Orientation Meeting is designed to help PIs successfully launch their projects. During this meeting, the PI and GA review key administrative and compliance requirements, including:
- Hiring and payroll processes
- Budget revisions and modification procedures
- Key deadlines, milestones and reports needed
- Purchasing and allowable expenses
This meeting ensures that PIs clearly understand project expectations and scope, sponsor requirements, and available support resources.
If a project includes a collaborator or subrecipient institution, SPF will:
- Establish an independent contractor agreement or
- Execute a formal subaward (subcontract) agreement
This process helps ensure that all project partners can begin work promptly and in compliance with sponsor requirements.
Throughout the project period, SPF and the GA work closely with the PI to support:
- Budget management and monitoring
- Review and approval of expenditures
- Compliance with sponsor guidelines
- Submission of required reports
- Closing out the project
Responsibilities may vary depending on sponsor requirements, the award type, approved budget categories, and funded activities.